User manual for "Trimble TrimFleet Mobile TVG850"

Below you will find the vendor provided user manual for the ELD product "Trimble TrimFleet Mobile TVG850".

For contact information and additional devices produced by the same vendor see their page Trimble.

TrimFleet Mobile enabled with
ELD HoS
October 31, 2017

Trimble Construction Logistics
7810 S. Hardy Dr., Ste. 101
Tempe, AZ 85284 USA
www.trimble.com/TCL

TCL ELD HOS

Document Control
Q4 2017
Summary:
Document Title: TrimFleet Mobile enabled with ELD HoS
Document Status: Final
Number of Pages: 39
Author(s) Nycole Brusseau
Revision History
Date
10/31/17

Version
0.1

11/5/17

0.2

Updated By
Nycole
Brusseau

Description
Initial Draft

Final Draft

The TrimFleet Mobile & eFleetSuite integrated system complies with and tested against the
United States Department of Transportation (USDOT) Federal Motor Carrier Safety
Administration (FMCSA) specifications as found in 49 CFR Part 395 for Electronic Logging
Devices, Subpart B.

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Table of Contents
TrimFleet Mobile enabled with ELD HoS......................................................................... 1
Document Control ............................................................................................................. 2
HoS ................................................................................................................................. 6
Sign In ......................................................................................................................... 6
Preview Availability ...................................................................................................... 6
Initial Status ................................................................................................................. 8
Add or Remove Resources .......................................................................................... 9
View Logs .................................................................................................................... 9
Grid ........................................................................................................................ 10
Events (Log Details) ............................................................................................... 10
Details........................................................................................................................ 11
Certify ........................................................................................................................ 11
Accept/Reject ............................................................................................................ 12
Review Previous DVIR .............................................................................................. 13
Change Status ........................................................................................................... 14
Rest Break ................................................................................................................. 15
Manual Location Data Entry ...................................................................................... 16
Driver Options ............................................................................................................... 18
Edit Vehicle ID ........................................................................................................... 18
Request Logs ............................................................................................................ 18
Pre Shift ..................................................................................................................... 18
Post Shift ................................................................................................................... 19
Take Exception .......................................................................................................... 19
Invalidate Exception................................................................................................... 19
Diagnostics ................................................................................................................ 20
Review Logs .............................................................................................................. 20
Missing Data .............................................................................................................. 20
Unidentified Driver ..................................................................................................... 20
Roadside Inspection .................................................................................................. 21

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Vehicle In Motion ........................................................................................................... 21
Sign Out..................................................................................................................... 22
Symbols & Warnings ..................................................................................................... 22
Engine or Telematics Platform Connection Status .................................................... 22
Web Server Connection Status ................................................................................. 22
GPS Connection Status ............................................................................................. 23
Logs Pending ............................................................................................................. 23
No Trailer ................................................................................................................... 23
No Shipment .............................................................................................................. 23
Miscellaneous Warnings ............................................................................................ 23
Record State Line Crossings.................................................................................. 24
Unknown Driver...................................................................................................... 24
Malfunction & Data Diagnostics Event Indicators .......................................................... 24
Troubleshooting ............................................................................................................ 26
Definitions ..................................................................................................................... 27
Instruction for Law Enforcement Officials ...................................................................... 28
Roadside Inspection .................................................................................................. 28
Grid ............................................................................................................................ 28
Events (Log Details) .................................................................................................. 28
Details........................................................................................................................ 29
Unidentified Driver Events ......................................................................................... 30
DVIR .......................................................................................................................... 30
When Inspection Complete ........................................................................................ 31
Driver Vehicle Inspection............................................................................................... 31
Request DVIR ............................................................................................................ 31
Review & Submit ....................................................................................................... 32
Select Resource ........................................................................................................ 33
Select Part & Defect .................................................................................................. 34
Carry Over Defects .................................................................................................... 35
Shipments .................................................................................................................. 35

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View DVIR ..................................................................................................................... 35
Manually Launching the eFS Application ...................................................................... 37
Returning to TFMA from the eFS Application ................................................................ 37
When using a Trimble ConnectedTablet display ....................................................... 38
When using a Samsung consumer tablet .................................................................. 38

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HoS
Sign In
This screen is shown when the vehicle is stopped and no driver is signed in to the
logging device.
Once the end-user has completed the workflows of logging in and completing the SSO
(single-sign on) between TFMA and the eFS applications the end-user will be prompted
with the eFS HoS workflows, in addition to the DVIR workflows if that is enabled for this
user as well.

Preview Availability
Every time you sign in, the logging device will request your electronic records of duty
status (daily logs) from the web server.

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When you receive a message that logs are received or up to date, click OK to view your
last recorded duty status and current driving time left. If you entered the wrong sign in
information or dont yet have enough time available, tap Cancel to return to the Sign In
screen. Re-enter the correct information or wait until you have hours available, and try
again.

Q: What is Gain time at?
A: This is the date (month/day/year) and time at which your Available Drive Time will
increase, presuming that you dont change duty statuses before then. See Driver
Overview for more information.
Q: Ive been waiting a long time, but still havent received my logs. What should I do?
A: The system will try to reach the server for 60 seconds. If the server cannot be
reached, you will receive an error message and must reestablish communications
before signing in. If you have recently signed in to this device, a Stop button will appear
after 60 seconds, allowing you to continue signing in without reaching the server.
Q: I received a message that there are proposed edits and/or uncertified logs that need
to be reviewed on the eFleetSuite website. What do I do?
A: You will need to sign in to the Driver Portal to complete these actions, as they are
required on logs older than can be accessed on the device.
If you are configured to operate commercial vehicles in both the United States and Canada,
you may preview your driving time left for either country before completing the sign in
process. Tap the flag icon to select your country setting. All screens, including Driver
Overview, View Logs, and Vehicle Motion, will update to show your hours of service
information for the selected country.

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Initial Status
After previewing availability, tap Status and then choose the button that best represents
your initial duty status. See the Change Status section for a complete list of buttons and
corresponding duty statuses.

You will be required to enter an annotation (comment) when selecting Yard Moves (ON
YM) or Personal Conveyance (OFF PC). See Change Status for more information
about these options.
If you are the first driver to sign in during your work shift, the device will prompt you to
confirm the vehicle ID. If the vehicle ID has changed or is not correct, tap the pencil
icon and enter or update the vehicle ID. If the vehicle ID displayed is correct, or you are
finished entering the ID, tap OK. Please take caution when updating your vehicle ID to
validate that the vehicle ID matches that used by your carrier.
You may be prompted to enter your location if GPS data is not available. See Location
Data Entry.
Q: I dont see a Driving button. How do I record when I am driving the vehicle?
A: When you tap ON Driver, you are indicating that you are on duty and preparing to
operate the vehicle. The logging device will detect when the vehicle is moving and
record the correct duty status for you based on the movement of the vehicle. See the
details below.
ON

Driver

Vehicle
Drivers duty status is

D
reaches
recorded as Driving
5mph
(Line 3)

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Vehicle
stops
for 5
minutes

Driver is prompted
whether to remain

Driving or change to
On Duty

ON
Driver

Q: I dont have a co-driver. Do I still need to tap the On Duty (Driver) button before I
operate the vehicle?
A: Yes. The logging device uses this information not only to maintain accurate driver
logs but also for other recordkeeping, such as determining when driver vehicle
inspection reports need to be created or reviewed. See Driver Vehicle Inspection.

Add or Remove Resources
If you are the first driver to sign in during your work shift, you may be asked to review
the trailers and shipments added by a previous driver, and remove or add new
resources.
Tap Remove to remove the selected resource shown on the left without recording it on
your log. To add a shipment, enter the ID in the Shipment ID field on the right and then
tap Add. You may also add or remove resources after you are signed in. See
Resources.

Tap Next to keep all resources shown. This will record these resources, if any, on your
current driver log.

View Logs
This screen allows you or an official to view your electronic record of duty status (daily
log) for each day required to be in your possession1. It also allows you to certify your
logs and accept or reject edits to your logs that were proposed by a user on the host
website. If all the details do not fit on one screen, swipe the screen vertically to scroll.
Starting from the Driver Overview screen for the driver, tap Logs to see the grid view
(graph of duty statuses) for todays date (month/day/year). Tap the Events/Grid button
to toggle between the grid view and a line-by-line detail view. Use the arrows on either
side of the date or swipe the screen side to side to navigate through your log history.
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The Details button displays general carrier, driver, and ELD information. The Certify
button allows you to certify your log for the day displayed.
Grid

Graph of all duty statuses for each 24-hour period starting at midnight
Total hours
The grid is color coded as follows:
Personal Conveyance (OFF)
Yard Moves (ON)
All other statuses

Events (Log Details)

Duty status changes and locations
Remarks and annotations
Exceptions claimed by the driver
Edits and requested changes
o See Definitions for details
Malfunction and data diagnostic events
o See Malfunction & Data Diagnostic Event Indicators for more information

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See US 49 CFR 395.15(b)(4) and CA SOR-2005-313 84

Details

Log date, time, and time zone
[Canada format only] The cycle being followed
Name of motor carrier
USDOT number of motor carrier
Main office address
Drivers home terminal name
Home terminal address
Driver name, ID, license number and state
Co-driver(s)
ELD Provider, Registration ID, and Identifier
Vehicles (trucks or tractors), trailers, and shipments
Distance driven1
Total duty hours for the 7- or 8- consecutive day period [US format] or 7- or 14- day cycle [Canada
format] ending today2
Current odometer and engine hours2
Current location2
Malfunction and diagnostic indicators

Excluding any distance travelled while operating a CMV as a personal conveyance

Visible only when viewing a log for the current date

Certify

Displays a prompt to certify your log for the date displayed
You must enter your password when certifying your logs

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Q: If I am off duty for several days in a row, do I have to certify each day?
A: If you have been continuously off duty for multiple days, display the log for the last day
on which you were off duty, and tap the Certify button. You will be prompted to certify the
range of dates encompassed by that off duty event.
Q: Why am I being asked to certify my log again?
A: You can only certify logs that are complete. Any new status change, log edit or
annotation, or accepting a proposed edit will require that you re-certify your log.
Q: What if I need to certify logs that are not available on the mobile device?
A: You will only be able to certify the previous 7 or 14 days on the mobile device,
depending on your driver type. You can certify older logs through the Driver Portal.

Accept/Reject
If a non-driver host user has proposed an edit to your log, you will need to Accept or
Reject the edit either from the Driver Portal or through the Logs page on the device.
To view a proposed edit, navigate to the day of the edit, then tap Events. Scroll through
the events to locate the proposed edit, shown in red. You can also tap Review Logs
from the Options menu to navigate to any log that requires review. See Driver Options.
Tap the proposed event and tap Accept or Reject. You can use the Annotate button to
add a comment to the event.

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Q: What happens if I reject an edit?
A: The event will be displayed as Inactive - Rejected. Your availability will not be affected
and you will not need to re-certify the log.
Q: What happens if I accept an edit?
A: The event becomes an active event in your log. Your availability is recalculated
accordingly and you will need to re-certify the log.
Q: What if an edit was proposed for a date that is not available on the mobile
device?
A: You will only be able to view the previous 7 or 14 days on the mobile device, depending
on your driver type. You can review older logs and accept or reject edits through the Driver
Portal.

Review Previous DVIR
If the DVIR feature is enabled and you are the driver of the vehicle, you will be
prompted to review the most recent driver vehicle inspection report for each resource in
the current vehicle combination. If a trailer was removed during sign in, you will be
prompted to create a driver vehicle inspection report for each trailer removed. See
Driver Vehicle Inspection.
The Driver Overview screen will be shown when the sign in process is complete.
Always review your logs before operating the vehicle to ensure that all information is
true and correct. You are responsible for ensuring that all records required to be in your
possession1 are available in electronic and/or paper format.
Tip: Tap Back to go back and change a response without starting over. Tap Cancel to
discard all previous responses and start the sign in process from the beginning.

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1 See US 49 CFR 395.15(b)(4) and CA SOR-2005-313 84

Q: I performed some work after signing out of the logging device but before signing in
again. Can I record that activity now?
A: Yes, but only if the activity you wish to add was On Duty, not Driving. After
completing the sign in process, go to Options to add Pre Shift time (time worked just
before signing in to the logging device) and/or Post Shift time (time worked just after
signing out of the logging device). Your driving time left will be recalculated accordingly.
Optionally, you are able to use the Driver Portal to make edits to your log.
Q: What does it mean if driving time left is N/A?
A: N/A means that the logging device cannot calculate Available Drive Time due to
insufficient data. Review all records of duty status, including paper logs, to determine
your actual driving time left.
Q: Why do my driving time details sometimes show Salesperson instead of Cycle
Duty?
A: If you are operating in the US as a driver salesperson1, the typical cycle duty limit
does not apply toward your driving time left so long as you do not exceed 40 hours
Driving in any period of 7 consecutive days2. The Salesperson value shows how long
you may continue to drive under this driver salesperson exception.
1See US 49 CFR 395.2

2See US 49 CFR 395.1(c)

Change Status
Starting from the Driver Overview screen, tap Status and then choose the option that
best describes your current activity.
These options are available for all drivers:

ON Driver

Choose this when you are on duty and taking control of the vehicle.
The logging device will detect when the vehicle is moving and
automatically record your activity as D (Line 3) when the vehicle is
moving and ON (Line 4) when the vehicle is stopped. No other
driver may take control of the vehicle until you choose a
different status, start a Rest Break, or sign out.

ON Not
Driver

Choose this if you are on duty but not in control of the vehicle. This
will record your activity as ON (Line 4). If no one has taken control
of the vehicle, the automatic motion detection system will
continue to track vehicle movements and report them as
Unidentified Driver events.

Choose this when you are beginning a period of rest in the
vehicles sleeper berth. This will record your activity as SB (Line 2).

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OFF
Sign Out

Choose this when you are relieved of duty and are signing out of
the logging device. This will record your activity as OFF (Line 1).
To record your status as off duty without signing out of the logging
device, see Rest Break.

These additional options may be available if enabled by your carrier:
OFF PC

ON YM

Choose this if you are relieved from all responsibility for performing
work and taking control of the vehicle for your own personal use.
This will record your activity as Authorized Personal Use of CMV
(PC) (OFF, Line 1).
Choose this if you are moving your vehicle inside your carriers yard.
This will record your activity as Yard Moves (YM) (ON, Line 4).

Rest Break
The Rest Break feature is used for recording off duty activity during the work shift.
Drivers who use this feature remain signed in to the application, thereby avoiding the
screen prompts associated with signing out of a logging device and signing back in
again.
Drivers should only use this feature if they will return to duty in the same vehicle before
the end of the work shift.

To begin a rest break, tap the Rest Break button in the upper right of the driver overview
screen and confirm that you want to start a break now. This will record your activity as
Off Duty (Line 1) without signing you out of the application.
The application will determine the minimum rest necessary to improve driving time, and
show this value as Gain Time At. When the required rest break time is fulfilled, Gain
Time At and Available Drive Time will be recalculated.
To end a rest break, tap the red Stop Break button in the upper right to display the
Status screen.

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Choose ON Driver if you are returning to duty and will be operating the vehicle or ON
Not Driver if you are the co-driver. Choose SB if you will continue resting in the
vehicles sleeper berth before returning to duty. Choosing any button other than OFF
Sign Out will return to the Driver Overview screen and cause Gain Time At and
Available Drive Time to be recalculated.
When you are finished using the vehicle, dont use the Rest Break feature. Instead,
choose OFF Sign Out from the Status screen. This will begin the sign out process and
trigger a post-trip driver vehicle inspection (if applicable).

Manual Location Data Entry
The logging device uses GPS to determine the vehicles location at the time of each
duty status change and driver vehicle inspection. If valid coordinates cannot be
obtained from GPS, you will be prompted to enter the location. GPS entry consists of
the following fields:

Type

Choose from City/State, Intersecting Highways, Highway/Mile post or Highway/Service Plaza.

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Name

(Optional) Enter the customer name or landmark where the status change or inspection took
place. This name will appear in the Events view of your driver logs to provide additional context
for your activities. See View Logs.

City

Enter the name of the city. If outside city limits, enter the name of the nearest city, town or
other population center.

State/Province

Select the state, province, or territory.

If GPS coordinates are not available when the automatic motion detection system
records a status change, the driver will need to enter the location of that change after
the vehicle stops moving.
If there is a red flag over the Options button, tap on it and then tap Missing Data.
This will display the location data entry screen, where you should verify the date
(month/day/year) and time at the top of the screen for each duty status change before
entering the location where that change occurred. Enter an annotation to document the
change.

Note: If the logging device frequently prompts you to enter location data, check the GPS antenna to
ensure that it has not become loose or been disconnected.

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Driver Options
These options provide a way to record additional information on your logs, synchronize
logs with the web server, view system diagnostics, and other functions. Starting from
the Driver Overview screen, tap Options.

Edit Vehicle ID
This option allows you to update the Vehicle ID if the device was provisioned incorrectly
or if the Vehicle ID has changed.

Request Logs
This option allows you to synchronize electronic records with the web server at any time
during your trip. Use this if you need to:
Download amendments to your logs for the current or previous day(s)
Download notes for a DVIR after it has been reviewed
Download inspection checklists and other configuration settings that have
changed since you signed in
This option will be disabled if the logging device is unable to open a connection to the
web server. See Symbols & Warnings.
Note: Depending on the wireless network used, excessive log requests may lead to overages on your carriers data
plan. Use this feature only as necessary.

Pre Shift
This option allows you to record On Duty, not Driving time worked just prior to signing
in. Select the date (month/day/year) and time that the pre-shift activity started and
verify the total time to be added. Add an annotation when prompted to document the
reason for the change. Your Available Drive Time will be recalculated accordingly.

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This option will be enabled for up to 48 hours after the sign in process is complete if the
drivers previous status was Off Duty.

Post Shift
This option allows you to record On Duty, not Driving time worked just after the driver
last signed out. Select the date (month/day/year) and time that the post-shift activity
ended and verify the total time to be added. Add an annotation when prompted to
document the reason for the change. Your Available Drive Time will be recalculated
accordingly.
This option will be enabled for up to 48 hours after the sign in process is
complete if the drivers previous status was Off Duty.

Take Exception
This option allows you to utilize one or more of the following (temporary) exceptions
from hours of service regulations. When you take an exception, your Available Drive
Time will be recalculated accordingly based on the type of exception claimed.
100 Air-Mile1

Relief from the 30-minute rest break requirement and a
limitation of 12 hours of Work Shift Duty. Requires a return to
the work reporting location. Only for property-carrying drivers.

Air-Mile2

Relief from the 30-minute rest break requirement. Work Shift
Duty limit increased to 16 hours on 2 days in a 7-consecutiveday period or after any 34-hour restart. Only for non-CDL
property-carrying drivers.

150

16 Hour3

Work Shift Duty limit increased from 14 to 16 hours. Does not
increase Work Shift Driving limit, and may only be used once
every 7 consecutive days or after a 34-hour restart.

Adverse
Conditions4

Work Shift Driving limit increased by up to 2 hours. Does not
increase Work Shift Duty limit, and may not be used during the
same shift with 16 Hour.

Agriculture5

Relief from all Driving, Duty, and Rest Break/Off Duty rules. Only
used during state-specified planting and harvesting periods.

Emergency6

Relief from all Driving, Duty, and Rest Break/Off Duty rules. Only
used in a declared Federal, State, or local State of Emergency.

1
Certain restrictions apply; see US 49 CFR 395.1(e)(1)
2
Certain restrictions apply; see US 49 CFR 395.1(e)(2)
3
Available to limited US drivers. Other restrictions also apply. See US 49 CFR 395.1(o).
4
Certain restrictions apply; see US 49 CFR 395.1(b)(1), US 49 CFR 395.2, and CA SOR-2005-313 76(2).
5
Certain restrictions apply; see US 49 CFR 395.1(k)
6
Certain restrictions apply; see US 49 CFR 390.5 or US 395.1(b)(2), and CA SOR-2005-313 76(1).

Invalidate Exception
This option allows you to invalidate a previously-taken exception.

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Diagnostics
This option allows you to view identification information about the device, as well as a
general system health check. Tap and hold on System Check to view system details.

Review Logs
This option is visible if you have uncertified logs or if a non-driver host user has
proposed an edit to your log that requires your attention. Tapping this option will take
you to the log(s) requiring review. See Certify and Accept / Reject for more details.

Missing Data
This option allows you to back-fill information for duty status changes that have been
recorded in the past. This option is visible only if required information (most typically the
vehicles location) was not available when the duty status change was recorded. See
Location Data Entry.

Unidentified Driver
This option allows you to add driving events to your log that were recorded while no
driver was signed in to the device. Unidentified driver events are recorded any time the
vehicle is moved without a driver signed in, or if a driver is signed in but is not in ON
Driver, YM, or PC status. To avoid these events, always make sure to properly sign in
to the device before moving the vehicle.
Tapping this option will take you to the log date with the unidentified driver event(s).
Once you have reviewed the event details, tap the event and then tap Accept or Reject
to either add the event to your log or discard it. Rejecting the event will remove it from
your view on the device. Other drivers and non-driver host users will still have the
ability to view and accept or assign the event.
When you Accept an unidentified driver event, it is added to your log and your Available
Drive Time is recalculated accordingly. The system automatically places in you in an
ON Not Driver status following the unidentified driver event. Both the unidentified driver
and following On Duty event will appear on your log with an Origin of Unidentified
Driver.
Q: What if I Reject an Unidentified Driver event by mistake?
A: Rejecting the event permanently removes it from your view on the device. Contact
your carrier to have them assign the event to you as a proposed edit from the host. You
will first need to certify your log before the non-driver host user can propose an edit.
Q: What if I Accept an Unidentified Driver event by mistake?

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A: If the driver who should have accepted the event is your co-driver, you can reassign
the event to them. Tap on the driving event and tap Reassign. Enter your password
when prompted, select the co-driver from the list, enter an Annotation (comment), and
click Reassign. Your co-driver must then enter their password to approve the change.
The driving event will be removed from your log and added to your co-drivers log, and
both of your Available Drive Time will be recalculated accordingly.

Roadside Inspection
This option allows an enforcement official to review your logs and allows you to send
your logs via email or webservice on the request of an enforcement official. See
Instructions for Law Enforcement Officials for more information.

Vehicle In Motion
This message is displayed at the bottom of the Driver Overview when the vehicle is
moving. While this message is displayed, the application will not allow any interaction
with the user.

The dialog may display the following additional information:
No driver is signed in
Change status to
driver
Authorized Personal
Use Of CMV (PC)
Yard Moves (YM)

No one is signed in to the device. Sign in as soon as
you are safely able to do so. An audio warning will play
when the vehicle begins moving.
A driver is signed in to the device, but is not in ON
Driver, OFF PC, or ON YM status. An audio warning
will play when the vehicle begins moving.
The vehicle is being moved with the driver in Personal
Conveyance status.
The vehicle is being moved with the driver in Yard
Moves status.

If the person operating the vehicle is in Driving status and has less than one hour of
driving time left, audio warnings will sound periodically.

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Sign Out
When you are finished with your shift or otherwise done using the vehicle, tap Status
and then tap OFF Sign Out. Do not use the Rest Break feature unless you will be
returning to duty in the same vehicle during your shift.
If the DVIR feature is enabled, you may be prompted to create a driver vehicle
inspection report before signing out.
You may also be prompted to review your logs on the device during sign out. Tap Yes
to be taken to the log(s) that require review. See View Logs for more information. Tap
No to proceed without reviewing your logs. Tap Back to cancel and return to the Driver
Overview.
After the sign out process is complete, the logging device will send your records to the
web server.
Q: I forgot to sign out of the logging device in another vehicle before I signed into this
logging device. What will happen to my records?
A: If both logging devices are connected to the web server, a message will be sent to
the previous vehicle to sign you out. Inspect your records carefully and report any
errors to your supervisor. Make it a habit to sign out every time that you are finished
using a vehicle, to protect the integrity of your electronic records.

Symbols & Warnings
Engine or Telematics Platform Connection Status
[Green] The logging device is currently connected to your engine or the system
black box. All drive time will be recorded correctly.
[Gray] The black box or Vehicle Data Service has stopped sending data to
eFleetSuite. Drive events will not be recorded, and paper logs should be used.
[Red] The connection to the engine has been lost, and drive events will not be
recorded. Paper logs should be used.

Web Server Connection Status
[Green] The logging device is currently connected to your wireless data provider
and is able to send data.

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[Amber] The connection to your wireless data provider has been closed because
the logging device has no new data to send. A connection will be reestablished
when there is data to send.
[Red] The logging device cannot connect to your wireless data provider.
Reasons may include low signal strength or network service interruption.

GPS Connection Status
[Green] The logging device currently has a good lock on GPS.
[Amber] The logging device is connected to some GPS satellites, but not
enough to establish a valid position. Location information will need to be filled in
manually.
[Red] No GPS connection available. Location information will need to be
entered manually.

Logs Pending
The logging device is waiting for driver logs to be synchronized with the web
server.

No Trailer
The trailer list is empty.

No Shipment
The shipment list is empty.

Miscellaneous Warnings
O Orange] This icon can represent a few different warnings. Read the text that
accompanies the icon to determine what the warning is and if any action is
needed.

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Record State Line Crossings
The logging device cannot obtain vehicle location data frequently enough to meet
International Fuel Tax Agreement requirements.
Drivers must keep paper records of their route of travel and miles per jurisdiction until
normal location detection resumes. A warning audio will sound once when the failure is
detected and a different audio will sound when this failure is resolved.
Unknown Driver
The vehicle is moving but the person operating the vehicle has not been identified.
Stop driving and either sign in or change status as directed.
1

Visible only if the IFTA feature is enabled and valid GPS coordinates could not be obtained for at least 5 minutes

Malfunction & Data Diagnostics Event Indicators
See the following tables for ELD malfunction and data diagnostic event definitions.
General troubleshooting steps can be found in the Troubleshooting section.
Data Diagnostic Event

Code

Power

Engine synchronization

Missing required data
elements

Data transfer

Unidentified driving
records

Compliance
Malfunction

Code

Power

Engine synchronization

Timing

Positioning

Data recording

Data transfer

Other ELD detected

Description
Device was not powered on within 1 min of the engine receiving power, or lost
power at any point while the engine was powered on
Device was not able to receive data from the ECM (or other data source) within
5 seconds of requesting the data
Device is missing required information for reporting on driver logs
Device is unable to confirm the proper operation of the certified primary
roadside transfer mechanism
More than 30 min of driving in a 24 hour period is recorded under the
unidentified driver profile

Description
Device lost power during driving events for a total of 30 min or more over a 24hour period
Device lost connection to the ECM (or other data source) for a total of more
than 30 min during a 24-hour period
Device is not able to synchronize to UTC
Device is not able to acquire a valid position measurement within 5 mi of vehicle
movement for a total of more than 60 min over a 24 hour period.
Device is no longer able to record or retain required event data or retrieve
locally-stored recorded logs
Device continues to fail checks of the roadside transfer mechanism for three
days following a Data Transfer Diagnostic Event
The eFleetSuite application has stopped working or is not responding as
expected

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Data diagnostics appear on your device when a driver is signed in to the
application. If your device enters a data diagnostic state, you will see a red
triangle icon in the action bar at the top of the screen. Navigate to your log
events to determine the exact type of diagnostic event that has occurred, and
see Troubleshooting for common causes and resolutions.

An ELD
compliance malfunction
appears on
your device as a pop-up
notification
icon that sits on top of all
applications. The icon will
include the malfunction
description. The example shown is a Timing Compliance malfunction. You must
document the occurrence of a compliance malfunction and notify your carrier within 24
hours.

A compliance malfunction cannot be dismissed, it must be corrected before you
continue using the device as an ELD. Refer to the Troubleshooting section for common
causes and resolutions. If you are not able to immediately resolve the malfunction, you
must begin keeping paper logs until the device is once again compliant. If your logs can
no longer be accessed on the device, you must reconstruct your logs on paper for the
current 24-hour period and the previous 7 consecutive days.

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Troubleshooting
See the following tables for common troubleshooting steps.

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Definitions
The following abbreviations and terms are used in records generated by this logging
device. Use the extra space provided to list any additional codes used by your motor
carrier.
Comms

Cellular communications

Driving

ELD

Electronic logging device

ELD Login

When an authorized user logs in to an ELD

ELD Logout

When an authorized user logs out of an ELD

Inactive - Changed
Inactive - Rejected
Inactive - Requested

A log event that was edited and is no longer the active
event
A requested edit that was rejected and was not applied to
your log
A log edit that has been requested by a non-driver host
user but has not yet been applied to your log

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OFF

Off duty

On duty, not driving

Personal conveyance

Sleeper berth

Yard moves

Instruction for Law Enforcement Officials
Roadside Inspection
To review the drivers electronic record of duty status (daily log) for each day required to
be in their possession1, tap on Options and then tap Roadside
Inspection.
This will show you the log grid starting with the current day. Tap the Events/Grid button
to toggle between the grid view and a line-by-line detail view. Use the arrows on either
side of the date or swipe the screen side to side to navigate through the log history.
The Details button displays general carrier, driver, and ELD information. The DVIR
button will display the most recent approved DVIR and the open DVIR (if applicable).
Use the Transmit ELD Data File button to send the logs via email or webservice.

Grid

Graph of all duty statuses for each 24-hour period starting at midnight
Total hours

The grid is color coded as follows:
Personal Conveyance (OFF)
Yard Moves (ON)
All other statuses

Events (Log Details)

Duty status changes and locations
Remarks and annotations
Exceptions claimed by the driver
Edits and requested changes
See Definitions for details
Malfunction and data diagnostic events
See Malfunction & Data Diagnostic Event Indicators for more information

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1See US 49 CFR 395.15(b)(4) and CA SOR-2005-313 84

Details

Log date, time, and time zone
[Canada format only] The cycle being followed
Name of motor carrier
USDOT number of motor carrier
Main office address
Drivers home terminal name
Home terminal address
Driver name, ID, license number and state
Co-driver(s)
ELD Provider, Registration ID, and Identifier
Vehicles (trucks or tractors), trailers, and shipments
Distance driven1
Total duty hours for the 7- or 8- consecutive day period [US format] or 7- or 14day cycle [Canada format] ending today2
Current odometer and engine hours
Current location
Malfunction and diagnostic indicators

Excluding any distance travelled while operating a CMV as a personal conveyance
Visible only when viewing a log for the current date

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Unidentified Driver Events
To view all unassigned unidentified driver events recorded by the device, tap the
drivers name (above the grid) and select Unidentified Driver. Use the arrows on either
side of the date or swipe the screen side to side to navigate through the log history.

DVIR
This button allows you to view the most recent driver vehicle inspection report for any
resource (vehicles, trailers, etc.) in the vehicle combination.
Tap DVIR1 to see the report for the first available resource (typically the vehicle). Tap
the tabs at the top left of the screen to navigate between the different resources.

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o Date3 and time
Repair certification details (if applicable):
o Certifying agent or driver
o Date3 and time
o Repairs Made or Repairs Not Necessary
Driver review/acknowledgment details:
o Driver
o Date3 and time
o

Safe to Operate or Unsafe to Operate

If the driver has started a new DVIR during their shift, you will have the option to toggle
between the Certified or Opened DVIR.
1

Visible only if the DVIR feature is enabled; selectable only if a driver vehicle inspection report is available for viewing

Visible only when viewing a DVIR for a Vehicle

Displayed in month/day/year format

When Inspection Complete
Upon completion of the roadside inspection, tap Home to return to the Driver Overview.

Driver Vehicle Inspection
Request DVIR
After choosing the ON Driver button or adding a trailer to the vehicle combination, verify
the ID of the resource that you are using, and then tap Request DVIR.
The logging device will request the most recent driver vehicle inspection report and
refresh this screen when a response is received. Fill in any empty boxes and tap Next.

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Q: Ive been waiting a long time without receiving the most recent report. What should I
do?
A: If you have waited at least 60 seconds, tap Stop to continue the inspection process
without a response from the web server. If a previous un-reviewed report is already
stored on the logging device, it will be presented for you to review. If not, perform your
own inspection and create a new DVIR listing any defects you find.

Review & Submit
If a previous report is presented for you to review, use the arrow buttons to scroll
through the report and review all the information provided. See View DVIR.
If any defects are listed, verify that a statement is present certifying that the defects
were repaired or that repair is not needed. Be sure to review all defects for each
resource in the current vehicle combination. When you are done with the review, tap
Next to show the acknowledgement screen.

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Tap Yes if you are satisfied with the vehicles condition, otherwise tap No. If any
unresolved defects were listed on the report, you will also need to select Complete or
Not Needed for Repair Status. Tap Done to submit the report.

Select Resource
When it is time to create a driver vehicle inspection report, a list of resources subject to
inspection will be shown. Tap once on a resource to highlight it and then choose the
appropriate button.

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No Defects

Choose this to report that the resource is free of defect or
deficiency.

Add Defects

Choose this to note one or more defects for the resource.

A resource ID shown in blue and having a message of No Defects or Defects Added on
the right indicates that you have completed a DVIR for that resource during the current
inspection process, or that an unrepaired defect has been carried over from a previous
report. You must complete a DVIR for all resources in the list to move to the next
screen. See Carry Over Defects.
US 49 CFR 396.11 requires a report to be prepared at the completion of each days work on each vehicle operated; CA NSC
Standard 13 requires a report to be completed once every 24 hours.
1

Select Part & Defect
When you tap Add Defects or Edit Defects, a list of parts will be shown for the selected
resource. Tap once on a part to highlight it, and then select one or more defects from
the list on the right. All defect lists will include an option for Other, where you can type
in your own description.

Repeat this process for each defective part. Tap Done to return to the Select Resource
screen. After inspecting all resources, tap Finish if there are no defects to report, or tap
Next to show the Review & Submit screen.

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Note: Part names and defect descriptions are specific to the type of resource (vehicle or
trailer) currently selected for inspection. Both lists can be customized by your motor
carrier.

Carry Over Defects
In some cases, the previous DVIR for an asset may include a defect that was certified
as Repairs Not Necessary. This suggests that the defect or deficiency may still exist,
but that repair is not required in order for the vehicle to be operated safely.
The logging device will carry over such defects to the next driver vehicle inspection
report. You will be notified when beginning a new inspection report if the previous
report has such defects. You may add to or edit these defects as needed before
submitting your new inspection report.

Shipments
To add a shipment to the list, enter the shipping document number (if applicable) or the
shipper name and commodity name, and then tap Add. This will add the shipment as a
current resource and also record this information on the current days log for each driver
who is signed in. To drop a shipment, tap on it once to highlight it in the list, and then
tap Remove.
Note: If adding multiple shipments bound for separate destinations, add them one at a
time so that each is listed on a separate line. This will allow you to remove individual
shipments at each stop, so that the shipment list always reflects your current load.

View DVIR
This screen allows you or an official to view the most recent driver vehicle inspection
report for any resource (vehicles, trailers, etc.) in the vehicle combination. You also
have the option to start a new DVIR during your shift.

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Starting from the Driver Overview screen for any driver, tap DVIR1 to see the report for
the first available resource (typically the vehicle). Tap the tabs at the top left of the
screen to navigate between the different resources.

A driver vehicle inspection report includes the following information:
Resource type (Vehicle or Trailer) and ID
Odometer2
Location of vehicle when the driver vehicle inspection report was created
Defects or deficiencies noted, or No Defects
Report creation details:
o Driver
o Date3 and time
Repair certification details (if applicable):
o Certifying agent or driver
o Date3 and time
o Repairs Made or Repairs Not Necessary
Driver review/acknowledgment details:
o Driver
o Date3 and time
o Safe to Operate or Unsafe to Operate
To begin a new DVIR at any time, tap the + Add DVIR button. Once you have started
an open DVIR, you will have the option to toggle between the Certified or Opened DVIR
and to edit or add to the open DVIR with the Edit DVIR button.
1

Visible only if the DVIR feature is enabled; selectable only if a driver vehicle inspection report is available for viewing

Visible only when viewing a DVIR for a Vehicle

Displayed in month/day/year format

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Manually Launching the eFS Application
To launch the eFS application directly from the TFMA application, click on the driver
button and then, click Launch eFleetSuite.

Returning to TFMA from the eFS Application
Using the displays back button will return the end-user to the prior screen, and when in
the eFS application it will return the user to the TFMA application.

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When using a Trimble ConnectedTablet display

When using a Samsung consumer tablet

Trimble Construction Logistics Technical Support
e-mail: [email protected]
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phone: 877.406.4743 option 3 or 4

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