User manual for "E-Log Plus"
Below you will find the vendor provided user manual for the ELD product "E-Log Plus".
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E-Log Plus.
E-Log Plus HOS June 2016 / V1.0.1612.5353 Document Information Version History Version Date 1.0 11/06/2015 1.1 12/04/2015 1.2 01/20/2016 1.3 03/04/2016 1.4 05/06/2016 1.5 05/23/2016 1.0.1612.5353 06/29/2016 Author Reviewer Comments Mia Ladoroz Roel Sinadjan Mia Ladoroz Roel Sinadjan Mia Ladoroz Roel Sinadjan Mia Ladoroz Roel Sinadjan Mia Roel Ladoroz/Marc Sinadjan Danting First Draft Mia Ladoroz Roel Sinadjan Marc Danting Roel Sinadjan Sixth Draft Second Draft Third Draft Fourth Draft Fifth Draft Seventh Draft Sign Off E-Log Plus Title Name Signature Date Name Signature Date Partner Name Title Copyright E-Log Plus Limited 2016. All rights reserved. No part of this publication may be reproduced or transmitted in any form or by any means or stored in any retrieval system of any nature without prior written permission except as expressly permitted by any written contract signed by ELog Plus Limited with the recipient. The contents of this documentation are the confidential information of E-Log Plus Limited and are subject to the provisions of E-Log Plus Limiteds standard Customer Agreement or Non-disclosure Agreement (as relevant) or any similar agreement signed by E-Log Plus Limited and entered into with the recipient. The contents of this documentation (or any part or it) must not be used or disclosed to any third party by the recipient except as expressly permitted by the relevant agreement. If you (or your company) have not signed an agreement with E-Log Plus Limited you must not use this documentation, must treat it as strictly confidential and must promptly return it to E-Log Plus. Change History This section details what changes have been made in order to prompt a new version of this product specification: Version Date Author(s) Section Page No. Change Contents 1 2 3 HOS Main Screen .. 1. Using the HOS Action Bar 1 . Customizing the HOS App Preferences . 2. Hours of Service Settings 1 .. 2.1. Set Hours of Service Preferences 1 2.1. Capturing the Drivers Signature 2 2.1. Customizing the Carrier Information 3 2.1. Driving Rules 4 .. 2. Device Preferences 2 Familiarizing the Hours of Service Main Screen Tiles . 3. Time Remaining Tile 1 . 3. Changing the Drivers Duty Status 2 .. 3. Recap 3 3. Start Break 4 3. Data 5 Transfer .. 3. Options 8 8 9 9 9 1 0 1 1 1 1 1 7 2 0 2 0 2 1 2 3 2 4 2 5 2 6 4 5 .. 3. Logs 7 .. 3. DVIR 8 . 3. Shift/Cycle 9 .. Check Driver Availability . . Driver Logs . 5. Using the Driver Logs Bulk/Multiple Selection Functions 1 .. 5. The Driver Logs Accordion Header Features 2 5.2. Daily Driver Logs Entry Check-box (Uncertified Log) 1 . 5.2. Daily Driver Logs Entry Check-box (Already Certified) 2 . 5.2. Daily Driver Logs Entry Check-box (Recertify Log) 3 .. 5.2. Recap 4 5.2. Daily Drivers Log Grid 5 5.2. Edit Daily Drivers Log Form 6 . 5.2. Shipment Details 7 . 5.2. Miles Driven by State 8 5.2. DVIR 9 .. 5.2. Certify a Log 7 2 8 2 9 2 9 3 0 3 1 3 2 3 2 3 2 3 3 3 3 3 3 3 4 3 5 3 6 3 7 3 8 3 10 6 5.2. Edit a Log 11 .. 5. Malfunction and Data Diagnostic 3 Events.. 5.3. Malfunction Events 1 .. 5.3. Data Diagnostic Events 2 .. 5.3. Actions for Malfunction & Data Diagnostic Events 3 . 5. DVIR 4 . 5.4. DVIR Feature Main Navigation Menu 1 .. 5.4. DVIR Feature Hours of Service Main Screen 2 5.4. Selecting Your DVIR Type 3 .. 5.4. Starting Your DVIR 4 .. 5.4. Completing the First DVIR Area 5 . 5.4. Capturing an Image of a DVIR Item 6 ... 5.4. Add a Comment or Remark to a DVIR Item 7 .. 5.4. Finishing / Certifying Your DVIR 8 .. 5.4. Submit or Certify the DVIR 9 .. 5.4. Deleting a DVIR 10 Roadside Inspection 6. Roadside Inspection Main Navigation Menu 1 .. 6. Roadside Inspection Options Menu 8 3 9 4 5 4 4 4 7 4 9 5 1 5 1 5 1 5 2 5 3 5 3 5 4 5 5 5 6 5 9 5 9 6 0 6 0 6 7 8 9 2 6. Roadside Inspection Screen Start Review 3 . 6. Roadside Inspection Screen Email Logs 4 .. Switch Truck . 7. Switch Truck Main Navigation Menu 1 7. Switch Truck Options Menu 2 7. Switch Truck DVIR Screen 3 . 7. Switching Vehicle / Trailer 4 .. 7. Managing Vehicles / Trailers 5 . 7.5. Manage Vehicles / Trailers Delete 1 . 7.5. Manage Vehicles / Trailers Edit 2 7.5. Manage Vehicles / Trailers Add 3 Documents 8. Documents Main Navigation Menu 1 .. 8. Documents Options Menu 2 .. 8. Adding Documents 3 . 8. Editing / Deleting a Document 4 .. 8. Emailing Documents 5 . Co-Drivers .. 9. Logon Co-Driver 1 6 1 6 2 6 3 6 3 6 4 6 4 6 5 6 6 6 6 6 7 6 8 6 9 6 9 6 8 7 0 7 1 7 2 7 4 7 1 1 0 1 1 1 2 1 3 1 4 1 5 9. Switch Driver 2 .. Shipping Documents .. Add Remark .. Exempt Driver . Logout Unidentified Driving Events ............................................................................ List of Login Errors .......................................................................................... 4 7 5 7 6 7 7 7 8 7 9 8 0 8 4 1 Main Screen The Hours of Service main screen is where you log your duty status events and which, in turn, determines your compliance with FMCSA Hours of Service Regulations. This screen also serves as your gateway to the rest of the apps features. 1.1 Using the HOS Action Bar The Hours of Service Action Bar is the starting point for navigating to the different pages within the app and is always present in the apps topmost portion: The action bar features the following navigational controls of the app: Action Action Tool Name Description Tool Icon Main navigation Tap to open the main navigation hamburger menu of the application Refresh Button Tap to manually refresh the data in Logout Button Malfunction Button Data Diagnostics Button the app page. Hidden under submenu icon once all icons are present. Tap to log out of the app, this will also set your status to Off Duty. Hidden under submenu icon once all icons are present. Tap to see uncleared Malfunctions Tap to see uncleared Data Diagnostics. Turns red if there are new events and turns white when already viewed. VBUS Connectivity Pending Edit Request Button Indicates that the device is connected to a VBUS device. Turns to when disconnected. Tap to display the pending edit request dialog, edit requests made from the portal are shown here Note: the Edit Suggestions button only shows up when theres a log edit requested from the portal 2 Customizing the HOS App Preferences The apps settings and preferences can be customized in the Hours of Service Preferences screen. To navigate to this part of the app, select the icon or swipe the screen to the right to display the main navigation menu, select the Settings option and then select the Hours of Service option, this will display the Settings screen 2.1 Hours of Service Settings 2.1.1 Set Hours of Service Preferences This is where the basic driver, vehicle, carrier and shipping data is entered and stored within the app. The identification data stored here is then used by the app, web portal and in the drivers daily log report. After logging in to the app for the first time When the app is used for the first time, the driver is taken directly to the Main Dashboard after which a Select Vehicle dialog box will be displayed requiring the driver to select a vehicle and trailer (if needed). 2.1.1 Capturing the Drivers Signature The app can capture the signature of the driver which is then used for digitally certifying a log. To create the driver signature, select the main navigation hamburger , select the Settings option and then select Hours of Service: 2.1.3 Customizing the Carrier Information The carrier information can also be set from within the Hours of Service section (main navigation hamburger > Settings > Hours of Service) scroll the screen down to the Carrier Information section: Note: Carrier Information fields are not required for those users who has a driver role to edit the fields. Only users with ACCOUNT_ADMIN roles are allowed to edit the fields, otherwise it will be disabled. 2.1.4 Driving Rules This is where you change the HOS rules or the Federal Motor Carrier Safety Administrations (FMCSA) regulations that govern the hour that a commercial vehicle driver can legally accumulate driving or being on duty for a motor carrier in a working day and week. This is also where you apply the HOS rules exceptions. The driving rules can also be set from within the Hours of Service section (main navigation hamburger > Settings > Hours of Service) scroll the screen down to the Driving Rules section: Region This is where you can set the region, options are USA and Canada. The cycle and exceptions displayed is dependent on which region has been set by the driver. Note: If the region selected is Canada, then the condition Canada Off- Duty Deferral is enabled. This means that you are allowed to get an extra two hours of driving and on duty in a 24 hour period (day 1) and take the required extra two hours off on the following day (day 2). The Deferral status is shown on the Drivers Daily Logs Cycle This is where you can set the consecutive multi-day duty period which the driver will follow. Choosing a cycle will take into effect the corresponding legal limitations on the hours that can be used by the driver in a 7 day or 8 day working cycle. Available cycle Rules Options US60hr7days Cycle 7 day Shift Limit 14 hours Until Break 8 hours US70hr8days Cycle 8 day Shift Limit 14 hours Until 8 hours Break Texas 70hr7days Cycle 7 day Shift Limit 15 hours Until Break Break Left 30 Break Left 30 Break Left minutes minutes Drive hours until break will reset after break is completed Alaska70hr7days Cycle 7 day Shift Limit 20 hours Until Break Alaska80hr8days California80hr8days Cycle 8 day Cycle 8 day Shift Limit 20 hours Shift Limit 16 hours Until Until Break Break Break Left Break Left Break Left Drive hours until break will reset after break is completed Cargo This will set the applicable Hours of Service rules for property carrying or passenger carrying commercial vehicles. Available Cargo Rules Options Property the 11 and 14 hours rule will apply Passenger the 10 and 15 hours rule will apply Exceptions The options that appear when tapping the Exceptions button will allow the driver to avail of exceptions from the Hours of Service rules for as long as certain conditions are met as stipulated the Hours of Service section of the Code of Federal Regulations (49 CFR Part 395.1-Hours of Service of Drivers-Scope of rules in this part) and other pertinent FMCSA regulations. Available US Exceptions Options Two Hour Driving Extension for Adverse Driving Conditions (395.1(a)) Relief from all driving rules for Emergency Conditions (395.1(b)) 24 Hour Restart & Waiting at Well Site Off Duty for Oilfield Operations (395.1(d)) 24 Hour Restart for Construction, Groundwater well-drilling and Oilfield equipment (395.1)(2)) 30 Minute Break Exemption for Short-Haul Drivers (395.1(e)(1,2)) No Logs for Non-CDL Short Haul Drivers operating within 150 air miles (395.1(e)(2) 16 Hour Driving Windows (395.1 (o)) Available Canada Exceptions Options 2 Hour Driving Extension Special Permit Section 62 Oilfield Well Service permit Section 63 Emergency Conditions Section 76 (1) 2 Hour Driving Extension for Adverse Driving Conditions Section 76 (2,3) Time Zone No Logs for drivers operating within 160km of home terminal Section 81 PDF Report Email Recipients You can set the default recipients of your Driver Daily Log PDF report in the part of the Settings Menu. 2.2 Device Preferences Application Update Interval Updates application every 3 minutes (or depending on the choice of the driver) Unit of Distance Setting the default unit of measures Color Theme Displays option for selecting Color Theme Night Theme By default, the application automatically changes to a night theme based on the sunset time calculated from the device's location. If location is not available, local time of the device is used. 3 Familiarizing the Hours of Service Main Screen Tiles 3.1 Time Remaining Tile When the time remaining tile displays a grey color, it indicates that the driver is Off Duty, Sleeper or Waiting at Well Site; when the tile displays a green color, it indicates that the drivers status is Driving or On Duty; when the tile displays an amber color, it indicates that the drivers status is Driving or On Duty and has less than 3 hours left; when the tile displays a red color, it indicates that the drivers status is Driving or On Duty and has less than 1 hour left or has already ran out of time. Tap the time remaining panel to view the Time Remaining Clocks 3.2 Changing the Drivers Duty Status To change the duty status of the driver, tap the Duty Status button and select the appropriate driver duty status from the drop down list. Available Duty Status Options Duty Status Icon Duty Status Duty Status Icon Duty Status Off Duty On Duty Sleeper Berth Waiting at Site Driving When the app is able to obtain a valid GPS fix, the Location field will be automatically populated with the current location information of the user. If there is no GPS fix, the Location field will remain blank, in this instance; you must manually input the relevant details. Once all relevant details have been entered and the correct duty status selected, tap the OK button to save the new duty status event. You can also select the Cancel button to cancel adding the selected duty status. Changing the status to On Duty or Driving also enables the options for Personal Conveyance and Off Road. Personal Conveyance is mentioned in the FMCSAs Supplemental Proposal, which was published on March 28, 2014, that mandates ELDs for most drivers of CMVs that currently log. The proposal says that ELDs may be set up to allow drivers to put themselves in a special driving category called personal use. When a driver selects this option, the ELD will record the time as off duty until the driver de-selects the option. Off Road, on the other hand, means that the vehicle is running on rough terrain. Lastly, Yard Moves, has been established under a mandate which allows a driver or another personnel to perform duties like moving trucks around the home yard by establishing a single set of thresholds for all ELDs in an On Duty, not Driving status without triggering the device by reaching the thresholds. 3.3 Recap 3.4 Start Break The Start Break button will be disabled when the duty status is Off Duty, Sleeper Berth or Waiting at Well Site. The Start Break button will be enabled when the duty status is On Duty or Driving. Once you tap the Start Break button, a pop up dialog will be displayed asking you to confirm that you wish to start your break. 3.5 Data Transfer Selecting the Data Transfer button from the Main HOS Main Screen will display the list of supported data transfer options. The ELD provides a standardized single-step compilation for the drivers ELD records and initiation of the data transfer to authorized safety officials when requested during a roadside inspection. Tap the Data Transfer button to transfer data of the compilation of the drivers ELD records. Once tapped, a selection of the supported data transfer options by the ELD will prompt to the user. Transfer via Bluetooth - this option enables the user to transfer files through Bluetooth. The ELD prompts the output file comment in which the driver may or may not input as specified in section 4.3.2.5. After the input, if Bluetooth is not yet turned on, a prompt will appear asking you to turn it on You will then be asked to pick the device to which the data will be transmitted via Bluetooth. Transfer via Email - this option enables the user to transfer files through email. The ELD output file transferred is encrypted using AES-256 in FIPS Publication 197. Before sending, the ELD prompts the output file comment in which the driver may or may not input as specified in section 4.3.2.5. The device's default email application will then be opened before sending the email to which the data will be transferred. Transfer via USB - this option enables the user to transfer files through USB (external devices). However, prior to saving the drivers ELD file to an external storage/device, the ELD re-authenticates the driver account by asking for its password If the authentication process is successful, the driver can now select on where to save the ELD file. After selecting a data transfer option, the ELD prompts the output file comment in which the driver may or may not input as specified in section 4.3.2.5. The ELD accommodates the entry of an output file comment up to 60 characters long Upon confirmation, the ELD generates the compliant output file and performs the data transfer. 3.6 Options Selecting the Options button from the Main HOS Main Screen will display the Options module: 3.7 Logs Selecting the Logs button from the HOS Main Screen will display the current days log and provide the ability to navigate backwards to view the previous seven logs: 3.8 DVIR Selecting the DVIR button from the HOS Main Screen will display the Select DVIR screen: Note: When switching the vehicles, the equipments will be displayed along with their associated forms. Changing the forms used will pop up a message dialog stating Are you sure you want to use a different form? with a Cancel or Ok button. 3.9 Shift/Cycle Selecting the Shift/Cycle button from the HOS Main Screen will display the total work hours of the drivers current work shift and the total working hours that the driver can legally accumulate over a certain cycle or a consecutive multi-day period: 4 Check Driver Availability From the Hours of Service Main Screen, tap the Options button and then tap the Gain Time button, this will then display a date & time of when the driver will gain his/her maximum hours. 5 Driver Logs The Driver Logs allows you to view and update the electronic recording of your duty status events in the HOS apps online driver logs. This is where you also store shipment data, send the certified logs to its intended recipients and manage other driving duty information. Scroll the screen to view all of the information, or, tap the log grid to view the log events. The daily log for the current day will be in expanded view by default. The daily driver logs for the previous days will be in collapsed view. To expand or collapse a daily log, tap the Collapsible Menu Header Cycles and the Start Hour time used are also shown in the Log, it is found on the upper right corner just above the Grid Chart. 5.1 Using the Driver Logs Bulk/ Multiple Selection Functions The first part of the Driver Logs user interface feature controls and information for the bulk/multiple selection features. These controls will allow you to perform features for multiple selected driver logs. Function icon Function Selection Button Description Tap the button to select all certified logs Selected Logs Counter Reset Button This shows the number of selected certified driver logs This clears/deselects all of the selected driver logs 5.2 The Driver Logs Accordion Header Features To expand or collapse a daily log, tap the Driver Logs Accordion/Collapsible Menu Header: Note: Driver Logs title shows the full time range when the Start Hour time is not zero. You can change the time by going to Settings > HOS Preferences 5.2.1 Daily Drivers Log Entry Check-box (Uncertified Log) Tap the check-box to certify the selected daily log: 5.2.2 Daily Drivers Log Entry Check-box (Already Certified) Tap the check-box to uncertify the selected daily log: 5.2.3 Daily Drivers Title Log (Recertify Log) When a certified log has been edited in the portal, it prompts the driver to either accept or reject the proposed changes through the Edit Suggestions dialog. Once the driver accepts an edit request, it will display a note on the daily drivers title log stating Recertify, which indicates the log needs to be certified again in order to include the records changes. 5.2.4 Recap Tap the Recap button to bring up the recap information and corresponding cycle data for the specified duty day 5.2.5 Daily Drivers Log Grid 5.2.6 Edit Daily Drivers Log Form The following information can be viewed / amended within the Daily Drivers Log Grid: Driver Information a) Driver Name displays the name of the driver b) Vehicle Information Vehicle Name displays the name of the current Vehicle of the driver. Trailer Name displays the name of the current Trailer of the driver. SWITH TRUCK tap this to launch the Switch Truck dialog. Carrier displays the name of the carrier. This is not editable. Carrier DOT Number displays the carrier DOT number. This is not editable. c) Shipping Information Shipping docs displays the bill of lading or manifest number entered by the driver Shipper & Commodity displays the shipper name and the type of commodity which the shipment contains 5.2.7 Shipment Details Data that can be included within the Shipment Details Form includes: Shipments on Truck Order Number the order number of the specific shipment item Weight the weight of the shipments From the point of origin of the commercial motor vehicle To the destination of the commercial motor vehicle Shipments Unloaded Today Order Number the order number of the specific shipment item Collected or Billed the preferred payment method Amount Collected the amount collected for the shipment Mailed Papers From the name of the shipment company where the shipping related documents are from 5.2.8 Miles Driven by State 5.2.9 DVIR 5.2.10 Certify a Log Tap the Certify button to certify the selected daily log. If the current status is Driving, a pop up dialog will open and you will be asked to confirm changing the status to Off Duty: 5.2.11 Edit a Log Only driver logs that have not yet been certified can be edited, you will have to uncertify a driver log in order to update its contents, to do this, tap the Edit button to uncertify the selected log and reopen it for editing: The Edit Log screen can update/correct the drivers or driving duty data entries logged through the app. It can also view the history of an edited log. Tap the drivers log grid to start editing it: Create Log Event Modify Log Event Note: all log events that have been manually created or amended, will be displayed with an asterisk against it in the log events list depicting that it has been edited. Also scroll down to see check boxes for Personal Conveyance and Off Road. Log Edit Requests The Motor Carrier can request edits to the drivers logs. In the application allows the driver to review the requested edits which requires the driver to take necessary action whether the driver wants to confirm or reject the requested edits. Tap the icon beside the refresh button to display the pending edit request dialog The Reject and Accept Event dialog shows the comparison of the Original status vs the changes (requested edits). Also, accepting the edits requested requires the driver to fill in the annotation field (Required) to successfully save the changes. 5.3 Malfunction and Data Diagnostic Events At Each instance when an ELD malfunction or data diagnostic event is detected or cleared by the ELD, the ELD records the event. The recorded malfunctions and data diagnostic events are inconsistencies found while monitoring the app/ELD against FMCSA compliance requirements. These instances are indicated in the application header and in the Android notification toolbar with the letters M and D, respectively. Note: ELD Data Diagnostic status affects only the authenticated user, therefore, the ELD only indicate the active data diagnostics event status applicable to the active driver. Data Diagnostic Event dialog will no longer pop up whenever it occurs hence, the Data Diagnostic D icon will be in a red color when data diagnostic events occurred will only turn back to white once the dialog for the Data Diagnostic List is closed. Malfunction Events Requirement No. Event Code Event Name 4.6.1.1 P / Power Power Description An ELD must set a power MF 4.6.1.2 Malfunction Engine E / Sync MF Synchronization Malfunction 4.6.1.3 T / Timing MF Timing Malfunction 4.6.1.4 L / Pos MF Position Malfunction 4.6.1.5 R / DR MF Data Recording Malfunction compliance malfunction if the power data diagnostics event described in paragraph 4.6.1.1(a) of this appendix indicates an aggregated in-motion driving time understatement of 30 minutes or more on the ELD over a 24-hour period across all driver profiles, including the unidentified driver profile. An ELD must set an engine synchronization compliance malfunction if connectivity to any of the required data sources specified in section 4.3.1 of this 87 appendix is lost for more than 30 minutes during a 24-hour period aggregated across all driver profiles, including the unidentified driver profile. The ELD must periodically crosscheck its compliance with the requirement specified in section 4.3.1.5 of this appendix with respect to an accurate external UTC source and must record a timing compliance malfunction when it can no longer meet the underlying compliance requirement. ELD records requiring location information must use the last valid position measurement and include the latitude/longitude coordinates and distance traveled, in miles, since the last valid position measurement. An ELD must monitor elapsed time during periods when the ELD fails to acquire a valid position measurement within 5 miles of the CMVs movement. When such elapsed time exceeds a cumulative 60 minutes over a 24 hour period, the ELD must set and record a positioning compliance malfunction. An ELD must monitor its storage capacity and integrity and must detect a data recording compliance malfunction if it can no longer record or retain required events or retrieve recorded logs that are not otherwise catalogued remotely by the motor carrier. 4.6.1.7 4.6.1.8 S / Trans MF Data Transfer Malfunction O / Other MF Other Malfunction (a) An ELD must implement inservice monitoring functions to verify that the data transfer mechanism(s) described in section 4.9.1 of this appendix are continuing to function properly. An ELD must verify this functionality at least once every 7 days.These monitoring functions may be automatic or may involve manual steps for a driver. (c) After an ELD records a data transfer data diagnostic event, the ELD must increase the frequency of the monitoring function to check at least once every 24-hour period. If the ELD stays in the unconfirmed data transfer mode following the next three 90 consecutive monitoring checks, the ELD must detect a data transfer compliance malfunction. In addition to the required monitoring schemes described in sections 4.6.1.1 4.6.1.7 of this appendix, the ELD provider may implement additional, technologyspecific malfunction and data diagnostic detection schemes and may use the ELDs malfunction status indicator and data diagnostic status indicator (described in sections 4.6.2.1 and 4.6.3.1) to communicate the ELDs malfunction or non-compliant state to the operator(s) of the ELD. Data Diagnostic Events Requirement No. Event Code Event Name Description 4.6.1.1 1 / Pwd Diag Power Diagnostic An ELD must monitor data it receives from the engine ECM or alternative sources as allowed in 4.6.1.2 2 / Sync Diag Engine Synchronization Diagnostic 4.6.1.4 (d) 3 / Miss Diag Missing Data Elements Diagnostic 4.6.1.7 4 / Trans Diag Data Transfer Diagnostic sections 4.3.1.1-4.3.1.4 of this appendix, its onboard sensors, and data record history to identify instances when it may not have complied with the power requirements specified in section 4.3.1.1, in which case, the ELD must record a power data diagnostics event for the corresponding driver(s), or under the unidentified driver profile if no drivers were authenticated at the time of detection. An ELD required to establish a link to the engine ECM as described in section 4.2 must monitor its connectivity to the engine ECM and its ability to retrieve the vehicle parameters described under section 4.3.1 of this appendix and must record an enginesynchronization data diagnostics event when it no longer can acquire updated values for the ELD parameters required for records within 5 seconds of the need. If a new ELD event must be recorded at an instance when the ELD had failed to acquire a valid position measurement within the most recent elapsed 5 miles of driving, but the ELD has not yet set a positioning compliance malfunction, the ELD must record the character X in both the latitude and longitude fields, unless location is 88 entered manually by the driver, in which case it must log the character M instead. Under the circumstances listed in this paragraph, if the ELD event is due to a change in duty status for the driver, the ELD must prompt the driver to enter location manually in accordance with section 4.3.2.7 of this appendix. If the driver does not enter the location information and the vehicle is in motion, the ELD must record a missing required data element data diagnostic event for the driver. (b) If the monitoring mechanism fails to confirm proper in-service 4.6.1.6 4.6.1.8 5 / Unid Diag 6 / Other Diag Unidentified Driver Diagnostic Other Diagnostic operation of the data transfer mechanism(s), an ELD must record a data transfer data diagnostic event and enter an unconfirmed data transfer mode. (b) If more than 30 minutes of driving in a 24-hour period show unidentified driver on the ELD, the ELD must detect and record an unidentified driving records data diagnostic event and the data diagnostic indicator must be turned on for all drivers logged in to that ELD for the current 24-hour period and the following 7 days. (c) An unidentified driving records data diagnostic event can be cleared by the ELD when driving time logged under the unidentified driver profile for the current 24-hour period and the previous 7 consecutive days drops to 15 minutes or less. In addition to the required monitoring schemes described in sections 4.6.1.1 4.6.1.7 of this appendix, the ELD provider may implement additional, technologyspecific malfunction and data diagnostic detection schemes and may use the ELDs malfunction status indicator and data diagnostic status indicator (described in sections 4.6.2.1 and 4.6.3.1) to communicate the ELDs malfunction or non-compliant state to the operator(s) of the ELD. Actions for Malfunction & Data Diagnostic Events Carrier responsibilities regarding malfunctions: Provide drivers with an instruction sheet describing the various ELD malfunction events and recordkeeping procedures (395.22) Provide drivers with a supply of 8 days worth of blank paper driver records (395.22) Repair, replacement, or service Motor carrier must correct the malfunction of the ELD within 8 days of discovery of the condition or a driver's notification to the motor carrier, whichever occurs first (395.34) Record keeping responsibilities by the driver: Malfunction events Note the ELD malfunction and provide carrier with written notice within 24hrs (395.34) Reconstruct driving events for the current 24hr period and previous 7 consecutive days using paper logs (unless they can be retrieved from the ELD) (395.34) Continue to manually prepare driving logs until ELD is serviced and brought back into compliance (395.34) During inspections which take place when a malfunction has occurred: provide safety official with manually kept driver logs (395.34) Data diagnostic events Driver must follow the motor carrier's and ELD provider's recommendations in resolving the data inconsistency (395.34) Clearing of malfunction and data diagnostic events: ELD needs to capture when a malfunction or data diagnostic event has been cleared by the driver (4.5.1.7) Unidentified driving records data diagnostic Events that drop to 15 minutes or less during the current 24hr period and previous 7 days can be cleared automatically and there is no requirement to record the automatic clear (4.6.1.6) 5.4 DVIR The DVIR feature provides a way for you to create online vehicle DVIR reports while in the field. This helps to ensure that your vehicle confirms to the FMCSAs safety regulations. There are a number of ways to access this feature: 5.4.1 DVIR Feature Main Navigation Menu 5.4.2 DVIR Feature Hours of Service Main Screen 5.4.3 Selecting Your DVIR Type Pre: A DVIR conducted before driving the CMV Post: A DVIR conducted after driving a CMV Ad Hoc: Any DVIR conducted in any other period that the ones specified in points a & b Select your Inspector from the following choices: Driver: The person who drives the vehicle Mechanic: The person who repairs vehicle defects Other: Any person that inspects the vehicle and is neither a driver or a mechanic 5.4.4 Starting Your DVIR Tap the Inspect button to start the DVIR, you will be directed to the DVIR screen. 5.4.5 Completing the First DVIR Area Tap the unselected check box once or select the green Thumbs Up icon to specify that the item has passed Tap the unselected check box twice or select the red Thumbs Down icon to specify that the item has failed Tap the unselected check box three times or select the NA icon it the item is not applicable for the current DVIR When failing a DVIR, an option for selecting a severity level will appear with its corresponding color: High Red , Medium Yellow , Low Green Tap the Check All button to automatically select all the DVIR items 5.4.6 Capturing an Image of a DVIR Item If you wish to capture an image of a DVIR item, you can tap the Camera Button. The Camera app will then appear, proceed to take a picture of the DVIR item. After tapping the Capture Image Button, select the Save button to save the image and add it to your item report. You can also discard the captured image by selecting the Cancel button. 5.4.7 Add a Comment or Remark to a DVIR Item Note: You can also tap the Voice Dictation button (speech to text) to use voice dictation instead of typing your comments or remarks 5.4.8 Finishing / Certifying Your DVIR Summary Start Time the date and time the DVIR was started Elapsed Time the duration of the current DVIR Items Inspected this is a counter for the number of items already inspected Items Remaining This will only be displayed if you have not yet updated all of the DVIR items, this will show the item(s) that are still to be inspected. Final Items General Comments this is where you can enter your general DVIR report comments One of the following options must be selected before the DVIR can be finished / certified Defects Corrected Defects Need Not Be Corrected Vehicle Condition Is Satisfactory Signature Drivers can change their signature by tapping the Change Signature button Mechanics and other inspectors can create their signatures by tapping the Change Signature button Selecting the Change Signature button will open the Create Your Signature Here screen: 5.4.9 Submit or Certify the DVIR 5.4.10 Deleting a Vehicle DVIR Go to the Previous DVIR section. This is where you can view a list of the DVIRs conducted within the Vehicle DVIR screen: Tap the Email button to send the completed DVIR to an intended recipient Tap the View button to view the DVIR details (once submitted, this cannot be amended) Tap the Remove button to remove the DVIR (once submitted, this cannot be removed) 6 Roadside Inspection The Roadside Inspection feature provides the ability to view the driver daily logs for the past one week. It includes information on the vehicle used, shipments and driving statuses. It also has the ability to send all the logs that have already been certified to an intended recipient. There are a number of ways to access this feature: 6.1 Roadside Inspection Main Navigation Menu 6.2 Roadside Inspection Options Menu 6.3 Inspection Screen Start Review Tap the Previous button to navigate to the previous log or tap the Next button to navigate to the next log 6.4 Roadside Inspection Screen Email Logs 7 Switch Truck The Switch Truck feature allows a driver to easily switch from one vehicle to another. It also assists in monitoring and documenting the vehicles being used as part of their driver logs. There are a number of ways to access this feature: 7.1 Switch Truck Main Navigation Menu 7.2 Options Menu 7.3 Switch Truck DVIR Screen 7.4 Switching Vehicle / Trailer 7.5 Managing Vehicles / Trailers 7.5.1 Manage Vehicles / Trailers Delete 7.5.2 Manage Vehicles / Trailers - Edit 7.5.3 Manage Vehicles / Trailers Add 8 Documents The Documents feature provides an easy way to capture, view and email documents related to hours of service activities. This includes documentation such as bill of lading, fuel receipts, accident photos etc. There are a number of ways to access this feature: 8.1 Documents Main Navigation Menu 8.2 Documents Options Menu Note: The Documents screen has two views; Grid View View 8.3 Adding Documents or List 8.4 Editing / Deleting a Document 8.5 Emailing Documents Select the documents you wish to send through email and then tap the Email button, select an option for sending and provide any requested information such as an email address if youre sending through email. 9 Co-Drivers 9.1 Logon Co-Driver 9.2 Switch Driver 10 Shipping Documents 11 Add Remark 12 Exempt Driver If the Driver is an Exempt Driver or a driver that operates under the shorthaul exemption (395.1 (e)), upon logging in or logging out a dialog will display confirming whether the driver chooses to continue as an exempt driver. By selecting the OK button, the No Logs for Non-CDL-Driver Short-Haul Drivers operating within 150 air-miles exception will be enabled. You can enable Exempt Driver through these steps: Login to Portal Go to the Drivers Management page Select on New Driver button or select the Edit driver button Enable the Exempt Driver option 13 Logout Note: Once the Logout and close app option is checked, all the valid driver that logged into the HOS app will be logged out and the HOS app will be close completely (with no Snaptraq service or VBUS service running in the background) 14 Unidentified Driving Events Unidentified Driving Events are events that are automatically recorded when a vehicle has been moving for more than 3 minutes while there is no driver logged in. These events are recorded under Unidentified Driver account. Unidentified Driving events can be accepted by actual drivers upon logging in to the app (within the Pending Request(s) window). Warning Features If the driver logged out from the app and the driver does not log onto the ELD, as soon as the vehicle is in motion, the ELD prompts a visual and audible warning reminding the driver to stop and login to the ELD. 15 List of Login Errors These are the different error messages that appear upon an incorrect login. Follow the steps that follow to determine the cause of the error and to mitigate the problem. Login Errors Authentication Failed. Check your network connection. Invalid user id or password. A timeout error has occurred. An unknown error has occurred. Username is required. Password is required. Login timed out. An error has occurred while creating the account. If the error continues please contact Mitigation Steps Ensure that the tablet/mobile phone is connected to a data network or Wi-Fi network. Ensure that the email address and password are correct and valid. The password should match the valid email address. Ensure that the tablet/mobile phone is connected to a data network or Wi-Fi network with internet access. If issue persists, try again later or contact E-Log Plus support at +1 (877) 843-4770 or send an email to info@E-Log Plus.com. Contact E-Log Plus support at +1 (877) 843-4770 or send an email to info@E-Log Plus.com. Ensure that the username field is not empty. Ensure that the password field is not empty. Ensure that the tablet/mobile phone is connected to a data network or Wi-Fi network with internet access. Try logging in after a few minutes and if error persists, contact E-Log Plus support to +1 (877) 8434770 or send an email at info@E-Log Plus.com. E-Log Plus for assistance. An error has occurred while retrieving account details. An error has occurred while setting up the account. Please contact E-Log Plus for assistance. Check account configuration Error creating unidentified driver account A non-driver accounts cannot be login as co-driver. Ensure that account the driver is under has been setup correctly in the web portal. Contact E-Log Plus support at +1 (877) 843-4770 or send an email to info@E-Log Plus.com. Ensure that the driver and the asset are in the same Visibility Sets and has a role of ROLE_DRIVER Ensure that account the driver is under has been setup correctly in the web portal. Ensure that the account has a role of ROLE_DRIVER. Personnel accounts are not allowed to log in as co-drivers.