User manual for "Trak iT ELD"

Below you will find the vendor provided user manual for the ELD product "Trak iT ELD".

For contact information and additional devices produced by the same vendor see their page Trak iT Wireless Inc.

Trak iT ELD  Hours of Service
August 2021/ V1.0.2114

Trak iT ELD

Document Information
Version History
Version
2005/2008

Date
05/26/20

Author

Reviewer

Kenneath Joy Galangque

Monique Rodriguez

Sign Off
Trak iT ELD
Title

Name

Signature

Date

Name

Signature

Date

Partner Name
Title

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Trak iT ELD

Change Log
This section includes the following pages with the modified section details:

Page

Modified Section

Page 27

Updated  2.1.4 Driving Rules (Addition on how to display time with seconds)

Page 75

Updated  5.2.10 Edit a Log > Crossing Boundaries (Changes on the event types)

Pages 76 - 79

Updated  5.3 Malfunction and Data Diagnostic Events (Addition of Auto Clear
Malfunctions and Diagnostics Trigger)

Page 81

Updated  5.4.2 DVIR Feature  Hours of Service Main Screen (Changes on the event
types)

Page 89

Updated  5.4.10 Submitting or Certifying the DVIR (Changes on the event types)

Page 124

Updated  12 Add Remark (Changes on the event types)

Page 126

Updated  13 Cargo Inspected (Canada only) (Changes on the event types)

Copyright
 Trak iT ELD 2021. All rights reserved.
No part of this publication may be reproduced or transmitted in any form or by any means
or stored in any retrieval system of any nature without prior written permission except as
expressly permitted by any written contract signed by Trak iT with the recipient.
The contents of this documentation are the confidential information of Trak iT and are
subject to the provisions of Trak iT standard Customer Agreement or Non-disclosure
Agreement (as relevant) or any similar agreement signed by Trak iT and entered into with
the recipient. The contents of this documentation (or any part or it) must not be used or
disclosed to any third party by the recipient except as expressly permitted by the relevant
agreement. If you (or your company) have not signed an agreement with Trak iT you must
not use this documentation, must treat it as strictly confidential and must promptly return
it to Trak iT.

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Trak iT ELD

Change History
This section details what changes have been made in order to prompt a new version of
this product specification:

Version

Date

Author(s)

Section Page
No.

Change

App Permission Request
Lists of app permission request that you need to allow the app to access are the following:
A dialog is prompted to you after you install the ELD application. Other app permission
request is prompted to you when you take photos for your DVIR report, Work Order
report, fuel receipts and other documents and also when you use voice-to-text feature
instead of typing your inspection notes on a DVIR item.

Android App Permission Request
Location. (Devices location)

Action
Tap Allow button to allow app to access
the devices location.

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Trak iT ELD

Storage. (Photos, media and files on your
device)

Tap Allow button to allow app to access
photos, media and files on your device.

Camera. (Take pictures and record video)

Tap Allow button to allow app to access
the camera.

Microphone. (Record audio)

Tap Allow button to allow app to access
the microphone.

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iOS App Permission Request

Action

Location. (Location while you are using the
app)

Tap Allow button to allow app to access
the devices location.

Notifications. (Notifications may include
alerts, sounds, and icon badges)

Tap Allow button to allow app to access
notifications.

Camera. (Camera access is need to take
photos of fuel receipts and other documents)

Tap OK button to allow app to access the
camera.

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Speech Recognition. (Speech recognition will
be used to determine which words you speak
into this devices microphone)

Tap OK button to allow app to access
speech recognition.

Microphone. (Microphone will be used for
voice-to-text feature)

Tap OK button to allow app to access the
microphone.

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Trak iT ELD

App Login Screen

The driver can login to the app by entering their username (email) and password set by
their manager in the portal. The Save Password option can be checked upon login to
automatically fill out the drivers password when entering their username, the next time
they try to login. A Show Password is also available to reveal the text being input.

In case the driver forgets their password, there is a Forgot Password option below the
login button. Tapping on this will prompt a dialog box where the driver can input their
email address. Upon pressing Ok, a password reset request will be sent to the drivers
email.

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On the bottom of the login screen is a language preference option. The app currently
supports English, French, and Spanish languages. The language selected upon logging in
will be the reflected language throughout the whole user interface of the app.
In any event that the driver faces an error upon logging in, there is a list of errors in this
document at section 18, naming all the possible login errors and their causes.

Note: Drivers will be forced to logout of the app if the app version that the driver is using
does not meet the minimum/required app version.

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Trak iT ELD

Table of Contents
App Permission Request ............................................................................................................................ 4
App Login Screen ........................................................................................................................................ 8
1 Main Screen ........................................................................................................................................... 13
1.1 Using the HOS Action Bar ............................................................................................................... 13
2 Customizing the Hours of Service App Preferences.............................................................................. 15
2.1 Hours of Service Settings................................................................................................................ 15
2.1.1 Set Hours of Service Preferences .............................................................................................. 15
2.1.2 Capturing the Drivers Signature .............................................................................................. 16
2.1.3 Customizing the Carrier Information ........................................................................................ 18
2.1.4 Driving Rules ............................................................................................................................ 19
2.2 Device Preferences ......................................................................................................................... 31
3 Familiarizing the Hours of Service Main Screen Tiles ........................................................................... 34
3.1 Time Remaining Tile ....................................................................................................................... 34
3.2 Changing the Drivers Ruleset ........................................................................................................ 35
3.3 Changing the Drivers Duty Status ................................................................................................. 42
3.3 Yard Moves and Personal Conveyance .......................................................................................... 45
3.5 Recap .............................................................................................................................................. 46
3.6 Start Break ...................................................................................................................................... 47
3.7 Options ........................................................................................................................................... 49
3.8 Data Transfer .................................................................................................................................. 49
3.9 Logs ................................................................................................................................................. 55
3.10 DVIR .............................................................................................................................................. 56
3.11 Shift/Cycle .................................................................................................................................... 56
4 Check Driver Availability ....................................................................................................................... 57
5 Driver Logs ............................................................................................................................................. 58
5.1 Using the Driver Logs Bulk/ Multiple Selection Functions ............................................................ 59
5.2 The Driver Logs Accordion Header Features .................................................................................. 59
5.2.1 Daily Drivers Log Entry Check-box (Uncertified Log) ................................................................ 59
5.2.2 Daily Drivers Log Entry Check-box (Already Certified) ............................................................. 60
5.2.3 Daily Drivers Title Log (Recertify Log) ...................................................................................... 60

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5.2.4 Recap ....................................................................................................................................... 60
5.2.5 Daily Drivers Log Grid ............................................................................................................... 61
5.2.6 Edit Daily Drivers Log Form ...................................................................................................... 62
5.2.7 DVIR ......................................................................................................................................... 63
5.2.8 Certify a Log ............................................................................................................................. 64
5.2.9 Email a Log ............................................................................................................................... 66
5.2.10 Edit a Log ............................................................................................................................... 69
5.2.11 Canada Off-Duty Deferral....................................................................................................... 76
5.3 Malfunction and Data Diagnostic Events ....................................................................................... 84
5.4 DVIR ................................................................................................................................................ 89
5.4.1 DVIR Feature  Main Navigation Menu .................................................................................... 89
5.4.2 DVIR Feature  Hours of Service Main Screen .......................................................................... 89
5.4.3 Selecting Your DVIR Type ......................................................................................................... 91
5.4.4 Starting Your DVIR.................................................................................................................... 92
5.4.5 Searching a DVIR Item .............................................................................................................. 92
5.4.6 Completing the First DVIR Area ................................................................................................ 93
5.4.7 Capturing an Image of a DVIR Item .......................................................................................... 94
5.4.8 Adding a Comment or Remark to a DVIR Item ......................................................................... 94
5.4.9 Finishing / Certifying Your DVIR ............................................................................................... 95
5.4.10 Submitting or Certifying the DVIR .......................................................................................... 98
5.4.11 Deleting a DVIR ...................................................................................................................... 99
5.4.12 Emailing a DVIR ...................................................................................................................... 99
5.4.13 Attempting to Logout ........................................................................................................... 100
5.5 DVIR History ................................................................................................................................. 100
5.5.1 Viewing DVIR History by Vehicle............................................................................................. 100
6 Roadside Inspection ............................................................................................................................ 102
6.1 Roadside Inspection  Main Navigation Menu ............................................................................ 102
6.2 Roadside Inspection  Hours of Service Main Menu ................................................................... 103
6.3 Roadside Inspection Screen  Start Review ................................................................................. 103
6.4 Roadside Inspection Screen  Unidentified Driver (Canada Cycle Only) ..................................... 107
6.5 Roadside Inspection Screen  Data Transfer ............................................................................... 108

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6.6 Roadside Inspection Screen  Email Logs .................................................................................... 109
7 Switch Equipment ............................................................................................................................... 110
7.1 Switch Equipment  Main Navigation Menu ............................................................................... 110
7.2 Options Menu............................................................................................................................... 111
7.3 Switch Equipment  DVIR Screen ................................................................................................. 111
7.4 Switching Equipment ................................................................................................................... 112
7.5 Managing Vehicles / Trailers ........................................................................................................ 113
7.5.1 Manage Vehicles / Trailers  Delete ....................................................................................... 114
7.5.2 Manage Vehicles / Trailers  Edit ........................................................................................... 115
7.5.3 Manage Vehicles / Trailers  Add ........................................................................................... 116
8 Documents .......................................................................................................................................... 121
8.1 Documents  Main Navigation Menu .......................................................................................... 121
8.2 Documents  Options Menu ........................................................................................................ 122
8.3 Adding Documents ....................................................................................................................... 123
8.4 Editing / Deleting a Document ..................................................................................................... 123
9 Add Fuel Receipts ................................................................................................................................ 125
9.1 Fuel Receipts  Main Navigation Menu ....................................................................................... 125
9.2 Fuel Receipts Screen..................................................................................................................... 126
9.3 Adding Fuel Receipts .................................................................................................................... 126
9.4 Editing or Deleting a Fuel Receipts .............................................................................................. 128
10 Co-Drivers .......................................................................................................................................... 129
10.1 Logon Co-Driver .......................................................................................................................... 129
10.2 Switch Driver .............................................................................................................................. 134
11 Shipping Documents ......................................................................................................................... 135
12 Add Remark ....................................................................................................................................... 136
13 Inspected Cargo (Canada only) ......................................................................................................... 137
14 Exempt Driver.................................................................................................................................... 139
15 Logout ................................................................................................................................................ 140
16 Unidentified Driving Events .............................................................................................................. 141
17 Warning Features .............................................................................................................................. 142
18 List of Login Errors ............................................................................................................................. 146

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1 Main Screen
The Hours of Service main screen is where you log your duty status events and which, in
turn, determines your compliance with CCMTA and FMCSA Hours of Service Regulations.
This screen also serves as your gateway to the rest of the apps features.
The main screen also provides essential
information about the apps user:




Driver Name: Displays the name of
the driver who is logged in and
whose logs are displayed.
Vehicle Name: Displays the drivers
vehicle name.
Trailer Name: Displays the drivers
trailer name.

Note: Can tap Vehicle and Trailer name to
display Switch Vehicle Dialog.

1.1 Using the HOS Action Bar
The HOS Action Bar is the starting point for navigating to the different pages within the
app and is always present in the apps topmost portion:

The action bar features the following navigational controls of the app:

Action Tool Name

Action Tool Icon

Description

Main Navigation Button

Tap to open the main navigation menu of
the application

Refresh Button

Tap to manually refresh the data in the app
page. Hidden under
all icons are present.

submenu icon once

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Logout Button

Tap to log out of the app, this will also set
your status to Off Duty. Hidden under
submenu icon once all icons are present.

Malfunction Button

Tap to see uncleared Malfunctions

Data Diagnostics Button

Tap to see uncleared Data Diagnostics.
Turns into an accent color (based on the
apps theme). If there are new events and
turns white when already viewed.

VBUS Connectivity

Indicates that the device is connected to a
VBUS device and turns to
when
disconnected. Hence, connection
interruptions may occur which will turn into
flashing icon
state.

while in a reconnecting

Pending Edit Request
Button

Tap to display the pending edit request
dialog, edit request is from Motor Carrier
Edit Suggestions, correction of errors with
Team Drivers, and Events logged under
Unidentified Driver Profile.

Connect Button

Tap to display a dialog to Connect to
Vehicles VBUS Device. It has the same
capabilities as the VBUS icon

.

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2 Customizing the Hours of Service App Preferences
2.1 Hours of Service Settings
2.1.1 Set Hours of Service Preferences
This is where the basic driver, vehicle, carrier, and shipping data is entered and stored
within the app. The identification data stored here is then used by the app, web portal
and in the drivers daily log report.
After logging in to the app for the first time
When the app is used for the first time, the driver is taken directly to the Main Dashboard
after which a Select Equipment dialog box will be displayed. It will continue to display
until the user chooses a specified vehicle and trailer (if needed) to use. Driver can select
option None to use the app without selecting a vehicle.

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The apps settings and preferences can be customized in the Hours of Service Preferences
screen.
To navigate to this part of the app, select the
icon or swipe the screen to the right
to display the main navigation menu, select the Settings option and then select the Hours
of Service option, this will display the Settings screen.

2.1.2 Capturing the Drivers Signature
The application can capture the signature of the driver which is then used for digitally
certifying a log. To create the drivers signature, select the main navigation button,
select the Settings option, and then select Hours of Service:

The Driver Information section of the screen
will be displayed along with any signature that
has been created by the driver. Tap on the
icon to create or change the signature.

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Create or update your signature in the app by
using your finger to create your signature.

Tap the Done button to save your signature.
You can also select the Clear button to clear
the captured signature and start again.

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2.1.3 Customizing the Carrier Information
The carrier information can also be set from within the Hours of Service section (main
navigation button > Settings > Hours of Service). You can scroll the screen down to the
Carrier Information section:

Displayed details are the following:






Carrier Name
Carrier DOT Number
Main Office Address
Phone Number
Home Terminal Details of the driver

Note: The driver is allowed to select a specific Carrier Information if Allow driver ability to change
carrier in portal->settings->account setting (under Portal Controls) and Can Change Carrier in Drivers
Management page are enabled.

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2.1.4 Driving Rules
This is where you change the HOS rules for the Canadian Council of Motor Transport
Administrators (CCMTA) and Federal Motor Carrier Safety Administrations (FMCSA)
regulations that govern the hours that a commercial vehicle driver can legally accumulate
driving or being on duty for a motor carrier in a working day and week. This is also where
you apply the HOS rules exceptions.
The driving rules can also be set from within the Hours of Service section (main
navigation button > Settings > Hours of Service). You can scroll the screen down to the
Driving Rules section:

Select the appropriate HOS Driving rules that you would like the app to use. You can
customize the home terminal time zone, start hour of day, cargo, and exceptions.

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Start Hour of Day
This is where you can set the Start Hour of Day. The adjustments made here also update the
Grid Chart points (Time). When setting the value for the Start Hour of Day, a dialog for the
confirmation of the changes is displayed.

Note:



For Canada ruleset, Driver can only change his Start Hour of Day when his cycle resets.
A Start Time of Day remark will be logged in the Drivers Daily Logs after the driver has
successfully changed his Start Hour of Day



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 Intrastate to Interstate driving rules
If the driver is operating in intrastate mode and is crossing over a state line, then the
app automatically switches to federal rules. A dialog will display confirming that the
driving rules have changed right after crossing boundaries.

Example:
SouthCarolina80hr8days to US70hr8days
or
SouthCarolina70hr7days to US60hr7days

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 Interstate to Intrastate driving rules
The driver must also follow the Federal HOS regulations for a short period of time while
operating in interstate commerce. If the driver were using the 60-hour/7-day schedule,
he must follow the Federal HOS regulations for the next 7 days having done operating in
interstate commerce. If you were using the 70-hour/8-day schedule, you must follow the
Federal hours-of-service regulations for the next 8 days after you finish operating in
interstate commerce.

Note:
To perform intrastate check, enable the option
available in the Settings > Hours Of Service (however
this check is optional). The user has the ability to
whether or not perform to the checking.

Also, it is important for the driver to monitor the cycle used for the past 7 or 8 days.

Cargo
For USA ruleset, this will set the applicable Hours of Service rules for property carrying
or passenger carrying commercial vehicles.
Available Cargo Rules Options
 Property  the 11 and 14-hours rule will apply.
 Passenger  the 10 and 15-hours rule will apply.

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Either of the above cargo rules can be applied by
selecting the appropriate rule from the drop down.
list

Exceptions
The options that appear when tapping the Exceptions button will allow the driver to avail
of exceptions from the Hours of Service rules for as long as certain conditions are met as
stipulated under the Hours of Service regulations of CCMTA and FMCSA.

Note:
A
disabled
exception on the portal will be
removed from the app by the
next day.

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Available US Exceptions Options

Select the appropriate exception from
the list. You must then enter a reason
for applying the exception in the Enter
reason for exception(s) field. Once
complete, select the OK option to apply
the selected exception.
Note: Exceptions are different
depending on the Region selected.

 2 Hour Driving Extension for Adverse Driving Conditions
 Relief from all driving rules for Emergency Conditions
 Oilfield Operations with 24-hour restart
Note: If the Exception 395.1(d) is enabled, user can control to hide or show the 5th line that is
shown on grid chart and Well Site option when changing status. Go to Settings > HOS
Preferences > Driving Rules > Use 5th Line for Exception 395.1(d) toggle option is available which
can be enabled or disabled.






30 Minute Break Exemption for Petroleum Tank Drivers
30 Minute Break Exemption for Short-Haul Drivers
30 Minute On Duty break for Asphalt drivers
No Logs for CDL Short-haul Drivers operating within 100 air miles (12-hour shift)
Note: A warning dialog is displayed if the short haul driver broken the 100 air miles from the
home terminal.

 No Logs for Short-haul Asphalt, Ready-Mixed Concrete Drivers or Non-CDLDrivers operating within 150 air miles (14-hour shift)
 24 Hour Restart for Construction, Groundwater well-drilling

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 16 Hour Work Shift Once Per Week
Note: 16 Hour Work Shift Once Per Week exception can only be used once for the last 7 days or
in every 70hr cycle, if the driver attempted to enable the exception an error dialog will display
stating the following:

However, it is possible for the driver to add another 16 Hour Work Shift Once Per Week
exception when a cycle reset has occurred. Nevertheless, the driver will need to wait for the
current cycle to end to be able to add the exception again.

 Utility Service Vehicle
 30 Minute Break Exemption for Specialized Carriers & Rigging Association
(SC&RA)
 Agricultural Operations
Note: A confirmation dialog is displayed when using Agricultural Operations exception. Also, a
warning dialog is displayed upon attempting to add a new event in the current time while
Agricultural Operations exception is added








Transport of Commercial Bees, Livestock
Hi-rail 2-hour travel exclusion - 395.1(w)
Driver salesperson - 395.1(c)
Relief from Driving rules for State of Emergency - 390.23
California flammable tank drivers may drive 10 hours within a work shift
No Logs for Non-Commercial Motor Vehicle
Note: A warning dialog is displayed upon attempting to add a new event in current time while in
Not-CMV exception. Tap Yes button to remove exception or tap No button to cancel.

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Available Canada Exceptions Options








2 Hour Driving Extension Special Permit
Oil Well Service permit
CanEmergencyConditions
2 Hour Driving Extension for Adverse Driving Conditions
No Logs for drivers operating within 160km of home terminal
Ferry Crossing More than 5 hours

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Available Alberta Province Exceptions Options

 CanEmergencyConditions
 No logs for driver operating within 160km of home terminal
 2 Hour Driving Extension for Adverse Driving Conditions

Time Zone

Lock Screen Style

Select the drivers Home Terminal
time zone. Time zones available are:
Hawaii
America/Anchorage
Pacific Time (PST8PDT)
Arizona
Mountain Time (MST7MDT)
Northwest Indiana
Saskatchewan
Central Time (CST6CDT)
Eastern Time (EST5EDT)
Atlantic
Canada/Newfoundland
Asia/Manila

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The user has the ability to control the lock screen display. There are two (2) types
available: new 'Remaining to violation' lock screen or the old '4 clocks' lock screen.

Display Time with Seconds (Android only)
The user has the ability to show time values and durations to the second precision.

Display Street Address

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Display Street address option will allow drivers to select where to get the location if it is
the actual location. The option will only display for drivers that have permission which is
set by the personnel in the Portal > Account Settings under App Controls > Display
Street Address for ELD Exempt mode.

Email Service Provider
There are (2) two email service provider options: via Server or Mobile App. Email Service
Provider setting can be change on the Admin Portal > Account Settings (under App
Controls) > Email Sender.

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PDF Report Email Recipients
You can set the default recipients of your Driver Daily Log PDF report in the part of the
Settings Menu.

Enter the email address or addresses
that will become a recipient or
recipients of the Trak iT ELD apps
Daily Driver Log PDF report.
The email addresses must be
separated by a comma (,)

PDF Generation Mode (Android only)
There are (2) two PDF Generation Mode options: Legacy or Optimized mode. Optimized
mode is an optimized version with a less PDF file size when generating a PDF report.
Note: This option is only for Android app.

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2.2 Device Preferences
Unit of Distance
Setting the default unit of measures.

Disable Notification Sound
The application has a Mute button to silence all sounds that could come from the
application. Also, the ELD rules state that all application sounds should be muted during
Sleeper status. However, the mobile device should not be muted so that sound will be
available for phone calls.

Note: When the current status is Sleeper Berth, it automatically mutes the application sound.

Color Theme
Displays option for selecting Color Theme.

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Night Theme
By default, the application automatically changes to a night theme based on the sunset
time calculated from the device's location. If location is not available, the local time of
the device is used.

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Language Support
The application supports language translation for English, French-Canadian (Francais
(Canada)), Spanish (Espaol (Estados Unidos)).

To enable the desired translation, select the supported language located below the Login button and the
translation will take effect immediately.

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3 Familiarizing the Hours of Service Main Screen Tiles
3.1 Time Remaining Tile
When the time remaining tile displays a grey color, it indicates that the driver is Off
Duty, Sleeper or Waiting at Well Site; when the tile displays a green color, it indicates
that the drivers status is Driving or On Duty; when the tile displays an amber color, it
indicates that the drivers status is Driving or On Duty and has less than 3 hours left;
when the tile displays a red color, it indicates that the drivers status is Driving or On
Duty and has already ran out of time or when in violation.

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Tap the time remaining panel to view the Time Remaining Clocks.
Notes:
-

For Canadian Rules, a 14 hour On Duty limit on time remaining clock is shown.
For Alberta cycle, only Drive and Duty clocks are shown.

The time remaining clocks are color coded to match the time remaining panel.

3.2 Changing the Drivers Ruleset
The country flag (US
, Canada
, or
Mexico) indicates the ruleset the
driver is currently using. To change the drivers ruleset, tap the on the country flag and
select the appropriate driver country/ruleset from the dialog.

Note: For new drivers, the set default country in the driving rules is based on the Region and Cycle being
set on the portal by the Admin.

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Region
This is where you can set the region. The options are USA, Canada, and Mexico. The cycle and
exceptions displayed are dependent on which region has been set by the driver.

Note:
 If the region selected is Canada, then the condition Canada Off-Duty Deferral is enabled. This
means that you can get an extra two hours of driving and on duty in a 24-hour period (day 1) and
take the required extra two hours off on the following day (day 2). The Deferral status is shown on
the Drivers Daily Logs.
 A remark will be recorded in Edit Logs screen with a note Cycle changed from *cycle* to *cycle* if
region is changed in the Main Dashboard screen > Change Operating Zone and Cycle dialog.

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The driver could change his cycle, When the ELD detects a change of operating zone, the switch
cycle dialog will ask the driver to confirm the new operating zone.

Note: New operating zone and new duty/driving-hour limitations will be applied
according to the operating zone of the drivers current location

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Cycle
This is where you can set the consecutive multi-day duty period which the driver will
follow. Choosing a cycle will take into effect the corresponding legal limitations on the
hours that can be used by the driver in a 7-, 8- or 14-day working cycle.

Driver cant change
cycle without following
the changing of cycle
rules stated below

Note: Changing drivers cycle event will be recorded in the drivers Daily Log. Navigate to Logs > Tap Log
chart to View Logs

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For Canada:
If driver wishes to change his cycle:
 From Cycle 1 to Cycle 2: User must accumulate at least 36 hours of off duty hours
to change his cycle.
 From Cycle 2 to Cycle 1: User must accumulate at least 72 hours of off duty hours
to be able to change his cycle.
Failure to accumulate the minimum hours of off-duty in its corresponding cycle will not
allow the driver to change cycle.

The driver could change his cycle if he met the minimum off-duty time requirement specified in the current
HOS regulation. A prompt will appear to confirm if the driver wants to change cycle.

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Available Cycle Rules Options
Interstate - Federal Rules
Cycle

Shift Limit

Drive Limit

Until Break

Break Left

US60hr7days

7 days

14 hours

11 hours

8 hours

30 minutes

US70hr8days

8 days

14 hours

11 hours

8 hours

30 minutes

Alaska70hr7days

7 days

20 hours

15 hours

8 hours

30 minutes

Alaska80hr8days

8 days

20 hours

15 hours

8 hours

30 minutes

California80hr8days

8 days

16 hours

12 hours

N/A

N/A

Intrastate Cycle Rules
Cycle

Shift Limit

Drive Limit

Break Limit

Alabama60hr7days

7 days

15 hours

10 hours

N/A

Alabama 70hr8days

8 days

15 hours

10 hours

N/A

Florida 70hr7days

7 days

16 hours

12 hours

N/A

Florida 80hr8days

8 days

16 hours

12 hours

N/A

Illinois 60hr7days

7 days

14 hours

11 hours

N/A

Illinois 70hr8days

8 days

14 hours

11 hours

N/A

Maryland 70hr7days

7 days

16 hours

12 hours

N/A

Maryland 80hr8days

8 days

16 hours

12 hours

N/A

Massachusetts 60hr7days

8 days

14 hours

11 hours

N/A

Massachusetts 70hr8days

8 days

14 hours

11 hours

N/A

Michigan 60hr7days

7 days

14 hours

11 hours

30 minutes

Michigan 70hr8days

8 days

14 hours

11 hours

30 minutes

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Minnesota 60hr7days

7 days

14 hours

11 hours

30 minutes

Minnesota 70hr8days

8 days

14 hours

11 hours

30 minutes

New Hampshire 60hr7days

7 days

14 hours

11 hours

N/A

New Hampshire 70hr8days

8 days

14 hours

11 hours

N/A

New York 60hr7days

7 days

14 hours

11 hours

N/A

New York 70hr8days

8 days

14 hours

11 hours

N/A

North Carolina 70hr7days

7 days

16 hours

12 hours

N/A

North Carolina 80hr8days

8 days

16 hours

12 hours

N/A

North Dakota 70hr7days

7 days

16 hours

12 hours

N/A

Pennsylvania 60hr7days

7 days

14 hours

11 hours

N/A

Pennsylvania 70hr8days

8 days

14 hours

11 hours

N/A

South Carolina 70hr7days

7 days

16 hours

12 hours

N/A

South Carolina 80hr8days

8 days

16 hours

12 hours

N/A

Tennessee 60hr7days

7 days

14 hours

11 hours

N/A

Tennessee 70hr8days

8 days

14 hours

11 hours

N/A

Texas 70hr7days

7 days

15 hours

12 hours

N/A

Wisconsin 70hr7days

70 days

16 hours

12 hours

30 minutes

Wisconsin 80hr8days

80 days

16 hours

12 hours

30 minutes

Vermont 60hr8days

7 days

14 hours

11 hours

N/A

Vermont 70hrs8days

8 days

14 hours

11 hours

N/A

Virginia 70hr7days

7 days

16 hours

12 hours

N/A

Virginia 80hr8days

8 days

16 hours

12 hours

N/A

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Canada Cycle Rules
Cycle

Shift Limit

Drive Limit

Break Limit

Canada 70hr7days South

7 days

16 hours

13 hours

N/A

Canada 120hr14days South

7 days

16 hours

13 hours

N/A

Canada 80hr7days North

7 days

20 hours

15 hours

N/A

Canada 120hr14days North

7 days

20 hours

15 hours

N/A

Alberta Province

N/A

15 hours

13 hours

30 minutes

3.3 Changing the Drivers Duty Status
To change the duty status of the driver, tap the Duty Status button and select the
appropriate driver duty status.
Available Duty Status Options

Duty Status Icon

Duty Status

Duty Status Icon

Duty Status

Off Duty

On Duty

Sleeper Berth

Waiting at Site

Driving

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Notes:




A static notification on screen is visible when driver is currently in Personal Conveyance or Yard
Moves.
When changing status to Personal Conveyance or Yard Moves, it is required to fill in the notes
field.
Attempt to create or edit an event such as Off Duty, On Duty, Sleeper Berth in the middle of an
automatic Driving event is not allowed, instead an error dialog is displayed stating "Error:
Shortening of prior driving event is not allowed. Select a time before or after the driving event.

Tapping the duty status button will show the Change Current Status pop up dialog. While updating
event in Edit Logs screen, you can adjust the duration of the duty status event by tapping the
Previous 15 minutes Time Interval button to increase the time duration and the Next 15 minutes
Time Interval button to decrease the time duration. However, these buttons are disabled prevent
time from going before or after the current day. (eg. 12:00AM  11:59PM).
If Personal Conveyance is enabled, the status will be set to Off Duty automatically and will disable the
other checkboxes. Selection of this option will be recorded within the events history. Events except
Off Duty will not be displayed in the grid but is displayed in the event history list. Off duty will always
be the display in the grid and when the driver makes an automatic driving event, lock screen will also
be shown. Attempting to add an event during Personal Conveyance will prompt the Disable Personal
Conveyance confirmation dialog
If Yard Moves is enabled, the status will be set to On Duty automatically and will disable the other
checkboxes. Selection of this option will be recorded within the events history. Events except On Duty
will not be displayed in the grid but is displayed in the event history list. On Duty will always be the
display in the grid and when the driver makes an automatic driving event, lock screen will also be
shown.

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When the app is able to obtain a valid GPS fix, the Location field will be automatically
populated with the current location information of the user. If there is no GPS fix, the Location
field will remain blank, in this instance; you must manually input the relevant details. Location is
a required field and must contain at least 5 characters upon adding or editing an event.

Location records as street address for driver whose vehicle used is in ELD mode, location
records the closest city with less than 5,000 population in all driver statuses event except for
Personal Conveyance event. Personal Conveyance event records the closest city with more than
5,000 population.

Once all relevant details have been entered and the correct duty status selected, tap the OK
button to save the new duty status event. You can also select the Cancel button to cancel adding
the selected duty status.

Changing the status to On Duty or Driving also enables the options for Personal Conveyance
and Off Road. When a vehicle is turned off in Personal Conveyance (PC), the driver will be asked
if he or she would like to stay in PC once the vehicle is started again. If no choice is made to
continue in PC, the app will automatically transition into Driving. Off Road, on the other hand,
means that the vehicle is running on rough terrain. Lastly, Yard Moves, has been established
under a mandate which allows driver or personnel to perform duties like moving trucks around
the home yard by establishing a single set of thresholds for all ELDs in an On Duty not Driving
status without triggering the device by reaching the thresholds.

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3.3 Yard Moves and Personal Conveyance

Whenever the drivers status is in Yard Moves or Personal Conveyance and the ELD
detects that the engine is turned off, a confirmation dialog to continue Personal
Conveyance or Yard Moves will be displayed after it detects that the engine is turned on
again.
The ELD will monitor the cumulative distance driven for Personal Conveyance throughout
the day, but the accumulated vehicle distance will exclude the distance driven with
respect to the drivers personal use of the vehicle.
Notes:





During a Personal Conveyance status in Canada Cycle, no locations will be recorded. But the
status will change to Driving if the driver has accumulated more than 75km distance during the
time hes in Personal Conveyance.
During a Yard Moves status in Canada Cycle, the status will change to Driving if CMV exceeds a
speed of 32 km/h
On both cycles, the driver is not allowed to enter or end Yard Moves or Personal Conveyance
duty status when the ELD detects that there is no ECU connection.

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3.5 Recap

Tap the Recap button to bring up the
recap information for the specified duty
day and corresponding cycle data.

Note: For Alberta cycle, Avail and Gain is not
available as Alberta does not have a cycle.

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3.6 Start Break
The Start Break button will be disabled when the duty status is Off Duty, Sleeper Berth
or Waiting at Well Site.
The Start Break button will be enabled when the duty status is On Duty or Driving.
Once you tap the Start Break button, a popup dialog will be displayed with the
following options:
Break Type: Select from the dropdown list
how long you would like your break to be.
Set Alarm: (Enabled by default) Toggle
button to disable or enable. If enabled, an
audio alarm is played when break is over. If
disabled, no audio alarm when break is
over.

Break Type Options:
- USA Cycle
OffDuty Breaks:
15 minutes, 30 minutes, 45 minutes, 1 hour,
2 hours, 3 hours, 7 hours, 10 hours, 34 hours
Sleeper Breaks:
2 hours, 3 hours, 7 hours, 8 hours, 10 hours
- Canada Cycle

Off Duty Breaks:
10 minutes, 30 minutes, 45 minutes, 1 hour,
2 hours, 8 hours, 10 hours, 24 hours, 36
hours, 72 hours
Sleeper Breaks:

2 hours, 8 hours, 10 hours

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If Start Break button is being tapped, then:


It sets the status to OffDuty/Sleeper
(depending on the break type
selected)
 The Start Break button turns to
End Break.
 The Time Remaining button turns to
On Break.
Note: Start Break button is also available
within the Change Status dialog on main
dashboard screen.
If End Break button is being tapped, then:
It set status Driving (if the vehicle is
moving) and driver can set status
manually (if the vehicle is not moving).

When driver is in USA ruleset, app allows the
driver to take a 30-minute rest break in any
duty status other than Driving. If a driver
has not accumulated 8 consecutive hours of
drive time since their last 10-hour rest, they
are not in violation if they drive after 8 hours
of on duty. Otherwise, the driver will commit
a 30-minute break violation. For Canada
ruleset, a 30-minute break is not required.
The qualifying of 30-minutes rest can be a
combination of any duty status other than
Driving.

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3.7 Options
Selecting the Options button from the HOS Main Screen will display the Options
module:

The button layout inside the Options screen can be customize through the Portal >
Settings > Button Editor page. The Button Editor page in the portal allows the admin to
configure how the buttons appear on the applications. Buttons can be rearranged and
renamed.

The functions within the Options module will be covered in more detail throughout this document.

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3.8 Data Transfer
Selecting the Data Transfer button from the Options Screen will display the list of
supported data transfer options.
The ELD provides a standardized single-step compilation for the drivers ELD records and
initiation of the data transfer to authorized safety officials when requested during a
roadside inspection.

Tap the Data Transfer button to transfer data of the compilation of the drivers ELD
records. Once tapped, a selection of the supported data transfer options by the ELD will
prompt to the user.
For Canada cycle, a warning dialog stating Unable to establish ECM and capture
required data elements will be displayed with Cancel and Proceed buttons when the
ELD detects no VBUS connection. If Proceed button is tapped, a dialog will show-up and
will allow the inspector to input the email address of the recipient of the file. If Cancel
button is tapped, the warning dialog will be dismissed.

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Meanwhile, when the cycle is in USA, available data transfer options for iOS app are
Bluetooth, Email and Web Service only.

Android app Data Transfer options



iOS app Data Transfer options

Select Vehicle - this option enables the ELD to produce a data file or a series of
data files of ELD records for a subset of its vehicles used by the driver.

Tap the Select Vehicle menu to show the list of vehicles used by the driver.
The All Vehicles option will only display on the list when the driver has already driven
multiple vehicles for the day.

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For Android app, list of vehicle/s are displayed in
checkboxes. After selection of vehicle(s), it will then
prompt the Data Transfer dialog to select data
transfer options: Bluetooth, USB, Email or Web
Service.

For iOS app, list of vehicle/s are displayed in
checkboxes. The app allows to select specific
vehicle(s) to be included in ELD output file. The list
of vehicles displayed are the vehicles that the driver
used within the current cycle.
Select or deselect vehicle or vehicles by tapping the
checkbox button. Tap OK button to save selection.
 Transfer via Bluetooth Tethering (iOS only) this option enables the user to transfer files
through Bluetooth tethering. The ELD
prompts for an output file comment which
the driver may enter (optional).

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After the data transfer process is successful, a checkmark will display.

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 Transfer via Email - this option enables the user to transfer files through email.
The ELD output file transferred is encrypted using AES-256 in FIPS Publication
197. Before sending, the ELD prompts for an output file comment which the
driver may enter (optional).

After the data transfer process is successful, a toast message will then display at
the bottom stating that ELD Output File Transferred.
Note: Data transfer via email is sent to [email protected].

 Transfer via Web Service - this option enables the user to submit ELD output
files, and verify that the ELDs certificate, ELD Identifier, and Registration ID are
still valid.

After the data transfer process
is successful, a toast message
will then display at the bottom
stating that ELD Output File Transferred.

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However, if data transfer is not successful, a toast message will then display at
the bottom stating that ELD Output File Transfer Failed with corresponding data
transfer error messages.

3.9 Logs
Selecting the Logs button from the HOS Main Screen will display the current days log
and provide the ability to navigate backwards to view the previous logs:

Scroll the screen to view all the
information or tap the log grid
to view the log events.

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3.10 DVIR
Selecting the DVIR button from the HOS Main Screen will display the Select DVIR screen:





DVIR can be created to suit the
vehicle types, all DVIRs will be
displayed on this screen.
DVIR History can be viewed by
tapping the DVIR History button
in the DVIR screen. (See section 5.4
for detailed DVIR instructions)

Note: When switching the vehicles, the equipment will be displayed along with their associated forms.
Changing the forms used will pop up a message dialog stating, Are you sure you want to use a different
form? with a YES or NO button. For DVIR form set as default on a vehicle, form cannot be changed
into another form. Inspect button is disabled when no DVIR form is associated to the current equipment
used.

3.11 Shift/Cycle
Selecting the Shift/Cycle button from the HOS Main Screen will display the total work
hours of the drivers current work shift and the total working hours that the driver can
legally accumulate over a certain cycle or a consecutive multi-day period:

Note: For team driving, Time Remaining clock
for co-drivers is also shown. Tap on arrow left
or arrow right to navigate to co-drivers time
remaining clocks.

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4 Check Driver Availability

From the Hours of Service Main Screen, tap the Options button and then tap the Gain
Time button, this will then display a date & time of when the driver will gain his/her
maximum hours.

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5 Driver Logs
The Driver Logs allows you to view and update the electronic recording of your duty
status events in the Hours of Service apps online driver logs. This is where you also add
shipment data (by clicking the edit icon
), send the certified logs to its intended
recipients, and manage other driving duty information.

Scroll the screen to view all the information or tap the log grid to view the log events.
The daily log for the current day will be in expanded view by default. The daily driver
logs for the previous days will be in collapsed view.
To expand or collapse a daily log, tap the Collapsible Menu:

Cycles and the Start Hour time used are also shown in the Log, it is found on the upper
right corner just above the Grid Chart.

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5.1 Using the Driver Logs Bulk/ Multiple Selection Functions
The first part of the Driver Logs user interface are the functions / actions available for
bulk selecting certified logs. These buttons will allow you to perform certain actions
upon bulk selecting certified logs.

Function icon

Function

Description

Selection Button

Tap the button to select all certified logs

Selected Logs Counter

This shows the number of selected
certified driver logs

Reset Button

This clears/deselects all the selected
driver logs

5.2 The Driver Logs Accordion Header Features
To expand or collapse a daily log, tap the Driver Logs Accordion/Collapsible Menu
Header:

Note: Driver Logs title shows the full-time range when the Start Hour time is not 12 AM or zero. You can
change the Start Hour of Day time by going to Settings > HOS Preferences

5.2.1 Daily Drivers Log Entry Check-box (Uncertified Log)
Tap the check-box to certify the selected daily log:

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5.2.2 Daily Drivers Log Entry Check-box (Already Certified)
Tap the check-box to un-certify the selected daily log:

5.2.3 Daily Drivers Title Log (Recertify Log)

When a certified log has been edited in the portal, it prompts the driver to either accept
or reject the proposed changes through the Edit Suggestions dialog. Once the driver
accepts an edit request, it will display a note on the daily drivers title log stating
Recertify, which indicates the log needs to be certified again to include the records
changes.

5.2.4 Recap
Tap the Recap button to bring up the recap information and corresponding cycle data
for the specified duty day

Tapping the Recap button will display a complete recap for the end of the workday including:
On Duty & Driving Hours, - Total hours on duty last 7 days (including current day), - Total
hours available tomorrow, - Total hours On Duty last 8 days (including current day)

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5.2.5 Daily Drivers Log Grid

Tap the drivers log grid to view the log events and edit the log. Scroll up/down the screen to view the Daily
Drivers Form. This is where you can view the other required information that must appear in the drivers daily
log. In addition, not all of the events statuses are displayed on the grid chart.
Personal Conveyance and Yard Moves are also displayed on the grid chart as an Amber color line to be visually
different with the other event statuses, a dashed line represents the Personal Conveyance event, and a dotted
line represents the Yard Moves event. The legends for Personal Conveyance and Yard Moves event will only
display when the said events occurred.
On grid chart regardless of the events, when VBUS Devices is connected, the proceeding grid line will be in
thick line. If disconnected from VBUS Device, the proceeding grid line will be in thin line. The small black dot
indicates at which point VBUS connection or disconnection occurs. This grid line changes are only for drivers
whose using an app version from 1905.190430 up to the latest app versions.
Note: When Show all events check box is unticked, the following events are hidden: Diagnostic/Malfunction
clears, Vbus Connect/Disconnect, Authenticate/Unauthenticate, Dvir Not performed/ Dvir Completed, Log
certified remark, Start of day Odometer remark, and Toll road start/stop.

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5.2.6 Edit Daily Drivers Log Form

Tap the Edit button to open the Driver Log Form. From here, you can update
the other required information that must appear in the drivers daily log
(as listed below).

The following information can be viewed / amended within the Daily Drivers Log Grid:
Driver Information
a) Driver Name  displays the name of the driver.
b) Vehicle Information
 Vehicle Name  displays the name of the current Vehicle of the driver.
 Trailer Name  displays the name of the current Trailer of the driver.
 Switch Equipment  tap this button to launch the Switch Equipment dialog to
select another Vehicle or Trailer names.
 Carrier  displays the name of the Carrier. Driver can change their carrier (for
driver who drives for more than one fleet or DOT number) if they are allowed to

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do so. This permission can be enabled in Portal > Settings > Driver Management
> Enable can change carrier option.
 Carrier DOT Number  a non-editable field which displays the Carrier DOT
Number.
c) Shipping Information
 Shipping docs  displays the bill of lading or manifest number entered by the
driver.
 Shipper & Commodity  displays the shipper name and the type of commodity
which the shipment contains.

5.2.7 DVIR

This is where you can view a list of the DVIRs conducted during the selected working day.
Tap the icon to open the pane for the email and view options.
Tap the Email button to send the completed DVIR.
Tap the View button to view the DVIR.
Tap the Remove button to remove the DVIR.
Notes:
Email button will only be enabled if the DVIR Log is already certified.
Certified logs cannot be removed (unless uncertified).

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5.2.8 Certify a Log
Tap the Certify button to certify the selected daily log. If the current status is Driving, a
pop-up dialog will open, and you will be asked to confirm changing the status to Off
Duty:

Tap the Certify Now button to
confirm you wish to go Off Duty.
Tap the Cancel button to cancel
changing the status.

Tap to check Email log? option if you wish
to email the certified log to a recipient.
Leave it uncheck to continue certifying the
log without emailing it.
Tap the Agree button to confirm certifying
a daily log.
Tap the Not Ready button to cancel
certifying a log.

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Tap Send button after successfully
entering email recipient(s) for the
certified log. Separate by comma
for more than one (1) recipient.
Note: Email sender is dependent on what
is set on Account Settings > Account
controls > App Controls > Email Sender.

Email successfully sent toast
message will display below the
screen once emailing of certified
log is successful.

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If the driver did not certify all the
daily logs, the ELD will prompt
the driver regarding uncertified
logs upon logging in and logging
out to the app along with the
option to certify the relevant
days.

Note: During log certification, if the PDF upload fails, a copy of PDF file is saved into the PDF Archived
folder under the App directory: Internal storage/ [App Name Folder]/PDF Archived/Certified Logs. This
can be obtained manually if user reaches to more than two retries of failed upload.

5.2.9 Email a Log
When driver need to email a certified logs PDF to the back office, the driver can send
directly from the Mobile App used (e.g Gmail app for Android) or have the HOS Server
send the email instead of sending it directly from the mobile device.

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Email Log via Server

A Send Email dialog will display when driver enabled the Email log? checkbox option
on the prompt to send certified log.
Enter the email address for the recipient. If the recipient is more than one, separate
email addresses by comma. Tap Send button to send the certified log PDF.

Note: To send certified log PDF via HOS Sever, set the Email sender option to Server in the Portal >
Account Settings (under App Controls) > Email Sender.

Email Log via Mobile App

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A mobile app will open (e.g. Gmail app will open for Android device) with a new
message that has a PDF file attached when the driver enabled the Email log? checkbox
option on the prompt to send certified log.
If driver has recipient email populated in the Portal > Settings > Drivers Management
page > Edit Driver > PDF Report or in the App > Settings > Hours Of Service > PDF
Report Email, then recipient email is also pre-populated in the email draft.

Note: To send certified log PDF via Mobile App, set the Email sender option to Mobile App in the portal>account settings under App Controls -> Email Sender.

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5.2.10 Edit a Log
Only driver logs that have not yet been certified can be edited, you will have to decertify
a driver log in order to update its contents, to do this, tap the Edit button to decertify
the selected log and reopen it for editing:

Tap the Uncertify Now button to
confirm uncertifying the selected
log.
Tap the Cancel button to cancel
uncertifying the selected log.

Tap the OK button to close the
pop-up dialog.

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The Edit Log screen can update/correct the drivers or driving duty data entries logged
through the app. It can also view the history of an edited log.
Tap the drivers log grid to see more details of the events and to also edit the log:

You can navigate through the daily
driver logs by selecting either back or
forward arrows located above the grid.

Driver will be able to add a note to the
following events:
 Intermediate log
 Login/Logout
 CMV Engine power up/shut down
 Malfunctions and diagnostic events

An intermediate event is created for the driver if the vehicle is in motion, the driver's duty status has
not changed in the previous hour, and there has been no intermediate event created in the previous
hour.

Change Current Status via Daily Logs
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To add a new event to the selected log, tap the Add icon
> Change Current Status
button and input the relevant details to create the event. Once complete, tap the Save
button to save the event.

Notes:
 The current status of the app is disabled to prevent adding the status consecutively.
 Refer to 3.2 Changing the Drivers Status for Personal Conveyance or Yard Moves.
 Upon adding or editing an event, Location is a required field and must contain at least 5
characters.

Modifying Events in Logs screen

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To modify log event via Logs:
Tap Edit button on any existing
log events.
Tap Edit button shown on the
grid chart.
Tap Insert Past Status button to
insert a past status event.

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A grid view editing form will be
displayed.

Make any required changes:








Drag the sliders on the grid
to set the Begin Time and
End Time or;
Tap on the time picker
filed and manually set
time.
Select duty status.
Select a reason for the edit
from the drop-down list.
Fill other required fields.
Then tap the Save button
to save the changes.

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Selecting Other from Reason
dropdown list will prompt the
Enter Reason field.
Enter Reason.

Entered reason will be populated
in the Reason field.
Tap Save button to save changes.

Notes:
 Upon editing a past event, the Reason field is a required field (for ELD mode only) and must
contain at least 4 characters when filled out.
 Also, Odometer is a required field when editing a past Driving event.
 Personal Conveyance and Yard Moves options are not displayed when editing an event.
 All log events that have been manually created or amended, will be displayed with an asterisk
against it in the log events list depicting that it has been edited. Also scroll down to see check
boxes for Personal Conveyance, Yard Moves and Off Road.

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Driver can be able to edit the Auto
OnDuty ND event the same with
editing a manually created events.

For Auto Driving event, driver can
be able to edit a note or reassign
the event to a co-driver. (See
Section 10.1 Logon Co-Driver->
Reassign Driving Time)

Annotate Incorrect Driving
Feature is the ability to exclude
the time of an auto-driving event
from the hours of service
calculations on the android
device.
Notes:
- On the Account Property set
hos.annotate.driving.feature.ena
bled to true.

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5.2.11 Canada Off-Duty Deferral
Canadian rules for off-duty deferrals (maximum of 2 hours) are available when the driver goes to
their current day log.

Off-duty deferral is available at increments of 30,
60, 90 and 120 minutes. Driver can also manually
enter off-duty deferral from 1 minute to 120
minutes. Once saved, it will automatically extend
the drivers current duty time allowance according
to the time selected or entered.

Note: The driver has the means to indicate the deferral of daily Off-duty time to the following day but
must only be available if the driver is not splitting off-duty time for the current day. The maximum
deferred time is 2 hours.
The deferred time is added to the drivers current day on-duty clock allowance and which they have
to use as off-duty time on the next day / shift to compensate. The driver can then extend their on-duty
status without violation.
A prompt will be displayed with the remaining minimum hours of off-duty during day 2 for off-duty deferral.

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Pending Edit Requests
The Motor Carrier can request edits to the drivers logs. In the application allows the
driver to review the requested edits which requires the driver to take necessary action
whether the driver wants to accept or reject the requested edits. Pending Edit
Request(s) dialog includes displaying of requested edits for a day that is beyond the 8 days
log for USA cycle (15 days log for Canada cycle).

Tap the icon beside the VBUS connection icon to display the pending edit request dialog.

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The Pending Request dialog also appears upon certifying a log only if a driver has
pending requests. Driver must accept or reject the pending request(s) first before
certifying the days log.

A toast message will be
displayed at the bottom
of app stating, "Must
Accept or Reject Pending
Requests.

Note: The events from the 'Unidentified' driver does not require acceptance.

The Reject and Accept Event dialog shows the comparison of the Original status vs the
changes (requested edits). Also, accepting the edits requested requires the driver to fill in
the annotation field (Required) to successfully save the changes.

If the driver rejects the edit
suggestions, then the original
record remains.

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Accepting the requested edits
of the day that is beyond the
last 8 days log for USA cycle
(14 days log for Canada cycle)
will display a warning dialog
informing that driver needs to
recertify the log at logout on
the app or driver can log into
the drivers portal to certify
the log for that day.

If the driver approves the edit
suggestions, the new status
will replace the old status and
the changes will be reflected in
the events history list.

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Auto Events
The ELD automatically records the driving time when the vehicle is in motion by setting
duty status to driving for the driver unless, before the vehicle is in motion, the driver has
set the duty status to off-duty and indicates personal use of CMV, in which case duty
status must remain off-duty until drivers indication of the driving condition ends.

Events such as Power On, Power
Off, Driving and OnDuty are
automatically created when
connecting to a device. Auto
events created were recorded
and displayed on the Events
history list indicated with a note
Automatic Transition.
(These events are also displayed
in the Portal)

If vehicle remains stationary for
five minutes, a dialog will display
asking if you would like to change
your status to OnDuty (Not
Driving). Not responding it within
one minute will automatically be
changed to OnDuty ND.

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Auto OnDuty ND event created is
recorded and displayed on the
Events history list indicated with
a note Automatic Transition.

To view all the auto created
events (primary or secondary
events) when connecting to a
device, tap on the Show all
events checkbox to enable.
To hide all the secondary events
(including VBUS Connected/VBUS
Disconnected remarks), tap back
on the checkbox to disable.

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 An event will be recorded with a note Authenticate to the events history list if
Driver will login to app.
 An event will be recoded with a note Unauthenticate if driver will logout from
app.
 When app is successfully connected to the VBUS Device, the following will be
recorded on the events history list:
o an ELD Login event with a note ELD Connection
o a Remark with the note VBUS Connected
 When driver manually disconnects the VBUS Device, the following will be
recorded on the events history list:
o an ELD Logout event with a note ELD Disconnection
o a Remark with the note VBUS Disconnected
Note:
- The graph-grid overlay periods of drivers indications of authorized personal use of CMV and
yard moves using a different style line (such as the dashed or dotted line in amber color).
- When Show all events toggle switch is off, the following events are hidden:
Diagnostic/Malfunction clears, Vbus Connect/Disconnect, Authenticate/Unauthenticate, Dvir Not
performed/ Dvir Completed, Log certified remark, Start of day Odometer remark, and Toll road
start/stop.

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Crossing Boundaries
The border crossing calculation uses the VBUS GPS coordinates if they are available, and
the android coordinates if they are not. The following instances happens when the
driver crossed boundaries between Canada and US (vice versa):
a. If the GPS coordinates are changed to a different state or province, an event will
be recorded in the driver log.

b. If the current location is in Canada, the driving rules will not automatically be
switched to Canadian rules. Similarly, if the location is in the USA, the driving
rules will not be automatically switched to USA rules. Unless the driver has
confirmed.
c. If there is a co-driver logged in, both the remark and the rules changes will be
occurring to be applied for him/her as well.

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5.3 Malfunction and Data Diagnostic Events
At each instance when an ELD malfunction or data diagnostic event is detected or cleared
by the ELD, the ELD records the event. The recorded malfunctions and data diagnostic
events are inconsistencies found while monitoring the app/ELD against CMMTA and
FMCSA compliance requirements. These instances are indicated in the application header
and in the Android notification toolbar with the X and ! icons.

Notes:
- The ELD Data Diagnostic indicator provides notification of active data diagnostics events
applicable to the active driver. The X and ! icon will flash in amber color if there are new active
Data Diagnostics events that is not yet reviewed by the driver and will only turn back to white once
the Data Diagnostic dialog is closed after being reviewed by the driver. There will also be a
notification in the Android toolbar indicating a malfunction or a data diagnostic event.

The Malfunction and Data Diagnostic events
note can also be edited on the edit log screen.

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A warning dialog will
appear whenever the ELD
cannot accurately
determine the following
elements:
- Vehicle Distance
- Engine Hours
- CMVs VIN
- CMVs Power Unit Number
associated with the record

The Hours (Elapsed) is left blank
because the ELD cannot accurately
determine the data.

All missing data elements such as
Engine Hours, Vehicle Distance, VIN
and Power Unit Number are left
blank in the table.

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Malfunction Events
Code

Description

Cause

How to Resolve

P

Power
Compliance
Malfunction

This can occur if the ELD
loses power for 30 minutes
of in-motion time or more.
(15 miles or more of
unaccounted driving time)

Ensure ELD is securely
connected at the vehicle
connection point.

E

Engine
Synchronization
Compliance
Malfunction

Event created after 30
minutes without getting
data from VBUS device
during a 24-hour period

Event is cleared when not
acquired data drops 30
minutes or less from VBUS
device during a 24-hour
period

T

Timing
Compliance
Malfunction

Event created when mobile
device clock is not absolute
deviation of 10 minutes or
less at all times

Event is cleared when
mobile device clock is
already in absolute
deviation of 10 minutes or
less

Positioning
Compliance
Malfunction

Event created when the ELD
fails to acquire a valid
position measurement
within 5 miles of the CMVs
movement and such
elapsed time exceeds a
cumulative 60 minutes over
a 24-hour period

L

Event is cleared when such
elapsed time drops 60
minutes or less over a 24hour period

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R

S

Data Recording
Compliance
Malfunction

Data Transfer
Compliance
Malfunction

Event created when
available storage is below
500MB

Event is cleared when
available storage is already
500 MB or more

After an ELD records a data
transfer diagnostic event,
the ELD will check at least
once every 24-hour period.
Event is cleared once a
If the ELD stays in data
successful data transfer
transfer diagnostic following
occurred
the next three consecutive
monitoring checks, the ELD
will create data transfer
malfunction.

Data Diagnostic Events
Code

1

Description

Cause

Power Data
Diagnostic

This can occur if the device
does not power up within a
one minute of the vehicle
powering up. This can occur
if the unit has sudden
power loss while the vehicle
is in motion.

How to Resolve
Wait for the device to
power up and ensure that
the ELD is securely
connected at the vehicle
connection point.

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2

Engine
Synchronization
Data Diagnostic

Event is cleared when
Event created when no data
there is already data
acquired from VBUS device
acquired from VBUS device
within 20 seconds
after 20 seconds

3

Missing Required
Data Elements
Data Diagnostic

Event created when any
required field is missing at
the time of recording

Event is cleared when
there is a new recorded
event that contains all
required data from VBUS
device

4

Data Transfer
Data Diagnostic

Event created when the
data transfer mechanism(s)
cannot be confirmed

Event is cleared once a
successful data transfer
occurred

5

Unidentified
Driving Records
Data Diagnostic

Event created when more
than 30 minutes of
unidentified driving in a
24hr period

Event is cleared when
driving time logged under
the unidentified driver
profile for the current 24hour period and the
previous 7 consecutive
days in USA cycle drops to
15 minutes or less (14
consecutive days for
Canada cycle).

Note: The threshold in Canada is 60 seconds for Engine Synchronization Data Diagnostic

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5.4 DVIR
The DVIR feature provides a way for you to create online vehicle DVIR reports while in
the field. This helps to ensure that your vehicle confirms to the FMCSAs safety
regulations. Driver can have a DVIR feature only if they have DVIR product enabled both
account level and driver level.
There are number of ways to access this feature:
5.4.1 DVIR Feature  Main Navigation Menu

1. Slide the screen from left to right
to show the Main Navigation
Menu
Or
Tap the Main Navigation button
to show the Main Navigation
Menu
2. Tap the DVIR option within the
Main Navigation Menu

5.4.2 DVIR Feature  Hours of Service Main Screen

From the Hours of Service Main Screen, tap the DVIR button to display the DVIR screen.

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When driver's status manually/automatically changes to Driving event without completing the Pre-trip
DVIR, it will create a 'PreTrip Missing' event with a Pre-trip DVIR not performed for Vehicle [vehicle
name] or Trailer [trailer name] note.
 The PreTrip Missing event will only be created once per shift.
 The PreTrip Missing event will be created after it detects or when a first Driving event on the
shift cycle is created.
Also, an alert is sent only once for each vehicle or trailer that begins to drive without having done a PreTrip DVIR.

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5.4.3 Selecting Your DVIR Type

Choose the appropriate DVIR
Type from the
following options.
Choose the appropriate Inspector
from the following options.

You can select a DVIR Form from
the 6 default DVIR forms or you
can also select a Customized
DVIR Form for Asset(s) also from
the list.

Pre: A DVIR conducted
before driving the CMV.
Post: A DVIR conducted after
driving a CMV.
Ad Hoc: Any DVIR conducted
in any other period that the
ones specified in points a & b.

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5.4.4 Starting Your DVIR
Tap the Inspect
button in each equipment to start the DVIR, you will be
directed to the DVIR screen.
Note: However, a dialog as shown below will display that will ask confirmation to switch you to On Duty
status to do DVIR if current duty status is in Off Duty, Driving, Sleeper Berth or will take you out to
Personal Conveyance if current status is Off Duty under Personal Conveyance.

If current duty status is Off Duty,
OnDuty, and Driving

If current duty status is Off Duty under
Personal Conveyance

5.4.5 Searching a DVIR Item
A Search
field is available located on the top of the DVIR form name
which allows driver to search specific inspection item.

Type the specific inspection item on the Search text field. Search results will then
show on the DVIR item list. If entered keyword has no DVIR item match, it will
display No DVIR Areas and No DVIR Points.

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5.4.6 Completing the First DVIR Area

The first DVIR Area is selected by default. You can also tap its corresponding tab to display the DVIR items
under this area.
You can select the status of each DVIR Item by tapping their respective tri-state check boxes as listed
below.

Tap the unselected check box once or select the green
that the item has passed.

Thumbs Up icon to specify

Tap the unselected check box twice or select the red
that the item has failed.

Thumbs Down icon to specify

Tap the unselected check box three times or select the NA
applicable for the current DVIR.

icon it the item is not

When failing a DVIR, an option for selecting a severity level will appear with its
corresponding color: Major  Red
or Minor  Yellow .
Tap the Pass All button to automatically select all the DVIR items.
Items marked as Failed remained as failed even after the Pass All button is tapped.
The same goes for when the Uncheck All button is tapped.

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5.4.7 Capturing an Image of a DVIR Item
If you wish to capture an image of a DVIR item, you can tap the Camera
Button. The
Camera app will then appear, proceed to take a picture of the DVIR item. After tapping
the Capture Image Button, select the Save button to save the image and add it to your
item report. You can also discard the captured image by selecting the Cancel button.
5.4.8 Adding a Comment or Remark to a DVIR Item

You may add comments or remarks against a DVIR item by tapping the Comment button,
enter the relevant comment or remark in the Enter Report field, tap the Camera button to
add more images if required and select the OK button to finish adding your images and
comments or remarks.
Note: You can also tap the Voice Dictation button (speech to text) to use voice dictation
instead of typing your comments or remarks.

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If you add an image and a comment or remark to the DVIR item, the Camera button will have a
numbered icon over it depicting the number of images that have been attached; also, any comments
or remarks that have been added will be displayed and will replace the Comments button.

5.4.9 Finishing / Certifying Your DVIR

To finish / certify your DVIR,
select the Finish
tab, this will display the
information detailed on the
next page.

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Summary

 Start Time  the date and time the DVIR was started.
 Elapsed Time  the duration of the current DVIR.
 Items Inspected  this is a counter for the number of items already inspected.
Remaining Items

This will only be displayed if you have not yet updated all the DVIR items, this will show
the item(s) that are still to be inspected.
Inspection Result

General Comments  this is where you can enter your general DVIR report comments.
One of the following options must be selected before the DVIR can be finished /
certified.





Defects Corrected
No Defect Found (Note: No Defect Found option is only available for Canadian cycle drivers. )
Condition Satisfactory
Condition Unsatisfactory

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Signature

Drivers can change their signature by tapping the Change Signature button.
Mechanics and other inspectors can create their signatures by tapping the Change
Signature button.
Selecting the Change Signature button will open the Create Your Signature Here
screen:

Tap the Done button to save your signature or tap the
Clear button to discard the signature.

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5.4.10 Submitting or Certifying the DVIR

Tap the Finish DVIR button to finish / certify the current vehicle DVIR. Finally, after
reviewing all of the DVIR details tap the OK button to certify the DVIR. You can
also cancel certifying the DVIR by tapping the Cancel button.

After successfully certifying the DVIR, an event will be created in the Edit Logs screen
stating the completion of Pre/Post/Ad-Hoc DVIRs.

Note: PreTrip Missing event with note Pre-trip DVIR not performed for Vehicle [vehicle name] or Trailer
[trailer name]. will display in event history list when driver went Driving without performing Pre-trip
DVIR.

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5.4.11 Deleting a DVIR
Go to the Current DVIR section. This is where you can view a list of the DVIRs conducted
within the Vehicle DVIR screen:

 Tap the Email button to send the completed DVIR to an intended recipient.
 Tap the View button to view the DVIR details (once submitted, this cannot be
amended).
 Tap the Remove button to remove the DVIR (once submitted, this cannot be
removed).
5.4.12 Emailing a DVIR
 If Email Sender is set to Server, a
Send Email dialog will display when
the driver taps Email button to send
the completed DVIR. Enter the email
address for the recipient. If the
recipient is more than one, separate
email addresses by comma.
Emailing a DVIR via Server

Emailing a DVIR via Mobile App

 If Email Sender is set to Mobile App, an
app will open (e.g. Gmail app will open for Android device) with a new message
that has a DVIR Report PDF file attached.

Note: Email Sender option can be set in the Portal > Account Settings (under App Controls) > Email
Sender.

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5.4.13 Attempting to Logout

 If the user attempts to logout, a Post-trip DVIR dialog displays with the message
"Perform a post-trip DVIR" with YES and NO buttons. Then tap the YES button.
DVIR Type from Pre-trip automatically changes to Post-trip on the DVIR screen.
5.5 DVIR History

The DVIR History feature displays the DVIRs for the last 30 days for the currently selected
equipment. Completed DVIRs that don't have failed items shows in a row highlighted in
green color while Completed DVIRs with failed items are highlighted in red. Also, a '+' can
be tapped to show the details of failed items.
5.5.1 Viewing DVIR History by Vehicle

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 DVIR Screen displays DVIR inspections for all equipment by default.
 Tap the Equipment name on the upper left of the screen to view the DVIR of the
specified vehicle.

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6 Roadside Inspection
The Roadside Inspection feature provides the ability to view the driver daily logs for the
past one week. It includes information on the vehicle used, shipments and driving
statuses. It also has the ability to send all the logs to an intended recipient.
There are number of ways to access this feature:

6.1 Roadside Inspection  Main Navigation Menu

1. Slide the screen from left to right to show the Main Navigation Menu.
Or
2. Tap the Main Navigation button to show the Main Navigation Menu.
Tap the Roadside Inspection option within the Main Navigation Menu.

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6.2 Roadside Inspection  Hours of Service Main Menu

From the Hours of Service Main
Screen, tap the Roadside
Inspection button.

6.3 Roadside Inspection Screen  Start Review

From the Roadside Inspection
Screen, tap the Start Review
button to view the Drivers
Daily Log screen.

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Roadside Inspection screen for drivers
daily log in USA Cycle

Notes:



Roadside Inspection screen for drivers
daily log in Canada Cycle
Driver that is being inspected must provide a password when exiting from the Roadside
Inspection Screen.
Vehicle and trailer information is not shown on Roadside Inspection screen once driver was Off
Duty all day for a specific day.

Tap the Previous
button to
navigate to the previous log or
tap the
Next button to
navigate to the next log.

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There are different tables found at the Daily Logs screen of the driver when in Canada
cycle.

Table Name
Duty Status Changes, Intermediate Logs, ands
Special Driving Conditions

Events
All Driving Status Changes, Intermediate Logs,
and Special Driving Conditions events

Login and Logout, Certification, Data Diagnostics
and Malfunctions

Events displayed under this table are the ELD
Login and Logout, Certifying Log events, and All
Data Diagnostics and Malfunctions event
Changing cycles or operating zone events, also
Off-duty time deferral events, will be logged
under this table.

Cycle Changes, Changes in Operating Zone, Offduty Time Deferrals
Comments, Remarks, and Annotations

Engine Power Events
Additional Hours Not Records

Notes from changing duty status, editing notes in
logs screen, adding annotations from pending
edit requests events will be displayed under this
table
Events like power on and power off engine are
displayed under this table
All events displayed here are when an authorized
user is entering additional hours that were not
recorded during the current day or the required
previous days specified in current HOS
regulations

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When drivers current cycle is in Canada, each event has its corresponding sequence ID
number. The event sequence ID number for each ELD event are continuous number
across all users of the ELD and across engine and ELD power on and off cycles.

The record status of each event is
identified as 1 and 2, while the record
origin defines the origin of the event
status.
Record Status Code:
1 means active and 2 means inactive
and/or changed.

Record Origin Code:
1  Automatically recorded by
ELD
2  Edited or entered by Driver
3  Edit Requested by an
Authenticated User other than
the Driver
4  Assumed from Unidentified
Driver Profile

Note: Distance (Total) and Hours (Total) are left blank in certifying logs event

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6.4 Roadside Inspection Screen  Unidentified Driver (Canada Cycle Only)
In Android Roadside Inspection screen, there are two buttons under the Review logs for
the current cycle: a. Start Review and b. Start Unidentified Driver Review.

Unidentified Driver Review contains the list of logs from an Unidentified Driver (see
Section 16 Unidentified Driving Events). All logs are listed into their respective tables
1. Duty Status Changes, Intermediate Logs, Special Driving Conditions  List of duty
events and Intermediate Logs events

2. Login and Logout, Certification, Data Diagnostics and Malfunctions  ELD Login
and Logout events, also Data Diagnostics and Malfunctions events

3. Engine Power Events  Engine Power On and Engine Power Off events

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6.5 Roadside Inspection Screen  Data Transfer

From the Roadside Inspection
Screen, tap the Data Transfer
button.
Select an option to transfer the
compilation of the drivers ELD
records.

Note:
For Canada, if the ELD is not linked to any VBUS device, a prompt dialog stating Unable to establish ECM
and capture required data elements will be displayed.

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6.6 Roadside Inspection Screen  Email Logs

From the Roadside Inspection
Screen, tap the Email Logs
button.

It is optional to input comment
when sending logs. Tap Yes to
proceed in entering the email
details of the recipient.

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7 Switch Equipment
The Switch Equipment feature allows a driver to easily switch from one vehicle to
another. It also assists in monitoring and documenting the vehicles being used as part of
their driver logs.
There are several ways to access this feature:

7.1 Switch Equipment  Main Navigation Menu

1. Slide the screen from left to right to show the Main Navigation Menu.
Or
2. Tap the Main Navigation button to show the Main Navigation Menu.
Tap the Switch Equipment option within the Main Navigation Menu.

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7.2 Switch Equipment  Options Menu

From the Hours of Service Main
Screen, tap the Options button
and then tap the Switch
Equipment button.

7.3 Switch Equipment  DVIR Screen

1. Slide the screen from left to right to show the Main Navigation Menu.
Or
2. Tap the Main Navigation button to show the Main Navigation Menu
Tap the DVIR option within the Main Navigation Menu.
3. Select the DVIR button from the Main Hours of Service Menu and then select the Switch
button.

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7.4 Switching Equipment

Select vehicle or trailer, then tap the
Save button to switch to the selected
vehicle or trailer.
Vehicles and Trailers can be filtered
through text entry on the vehicle /
trailer text fields.

After tapping the Switch button, you
will be asked if you would like to
perform a vehicle DVIR, tap the YES
button to navigate to the Vehicle
DVIR screen or tap the NO button to
close the dialog box and continue.
Switch equipment can be performed
also in the dashboard, by tapping the
vehicle/trailer icon.

+

An event is recorded on event history
list after successfully switching
vehicle, attaching, and detaching
trailer(s).

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Switching or selecting a Vehicle with a preconfigured VBUS device enables the app to
find and connect on the match device.
Note: On the VBUS Settings, VBUS Data and Automatic Configuration should be enabled.

Switching or selecting a Vehicle that
has been deactivated or deleted by
the personnel will prompt a dialog
'Invalid Vehicle' and stating that
'Vehicle has been deactivated or
deleted. Please select an active
vehicle.'

7.5 Managing Vehicles / Trailers

You can add, update, and delete vehicles or trailers by tapping the Manage button. This will
display the Manage Vehicles/Trailers Screen.
The 'Manage' button is only available given a situation that the driver is an Asset Admin and that
the 'Allow drivers to manage equipment' options are both enabled in account settings and driver
settings. Otherwise, the button will not be available on the Switch Equipment dialog.

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7.5.1 Manage Vehicles / Trailers  Delete
To delete any of the vehicles or
trailers listed, tap the icon.
Vehicles/Trailers made in the
portal can be deleted in the
Hours of Service app and vice
versa.
Note: Delete button will be
available only when Delete
permission is enabled for that
certain driver. On the portal, go
to drivers management page,
Vehicles Delete checkbox, and
Trailers Delete checkbox need to
be checked. Otherwise, the driver
will not be able to delete
equipment.

Tap the DELETE button within the
Delete Equipment dialog to
confirm deletion or, tap the
CANCEL button to return without
deleting.

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7.5.2 Manage Vehicles / Trailers  Edit

To edit any of the vehicles or
trailers listed, tap the icon, make
any required changes to the
selected truck or trailer and then
tap the SAVE button to save the
changes or, tap the CANCEL
button to return without saving.
Note: Edit button will be
available only when Edit
permission is enabled for that
certain driver. On the portal, go
to drivers management page,
Vehicles Edit checkbox and
Trailers Edit checkbox need to be
checked. Otherwise, the driver
will not be able to edit an
equipment.

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7.5.3 Manage Vehicles / Trailers  Add

To add a new truck or trailer, tap the
button, this will open the Create
Equipment dialog, enter the
following details:
Vehicle Type  Vehicle or Trailer
Vehicle/Trailer Name  Vehicle or
Trailer name
Note: Vehicle types name field is
limited to 20 characters at
maximum.
VIN  Vehicle Identification Number
License Plate  License plate number
Fill in the Device Information section
to pre-configure the Vehicle to a
specific VBUS device.

When creating a new equipment, the default selected device option is set to "None".
Also, If the option "None" is selected, on the create/edit equipment screen, all other
fields on the ELD configuration section will be hidden.

Note: Edit button will be available
only when Edit permission is enable
for that certain driver. On the portal,
go to drivers management page,
Vehicles Edit checkbox and Trailers
Edit checkbox need to be checked.
Otherwise the driver will not be able
to edit an equipment.

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Tap the Add button to save the new
truck or trailer or, tap the CANCEL
button to cancel adding the new
truck or trailer.

Android app Create Equipment dialog

iOS app Create Equipment (Vehicle) dialog

Notes:





Note: Add button will be available
only when Add permission is
enabled for that certain driver. On
the portal, go to drivers
management page, Vehicles Add
checkbox and Trailers Add checkbox
need to be checked. Otherwise, the
driver will not be able to add an
equipment.

iOS app Create Equipment (Trailer) dialog

The connection type defers on the VBUS Device selected.
For iOS app, VBUS Device information is not displayed. Only for Android application.
If user selects Digi WVA in connection type, then admin password field is required.
Firmware version field can be manually populated. For some VBUS device, it is already prepopulated.

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In the Portal, an ability to determine on which VBUS devices will be displayed is present.
Accordingly, on the app, only those devices selected on the portal will be displayed in the VBUS
Device menu.

When creating/modifying an equipment with a selected type of Trailer, the VIN field is
also enabled but is not required when saving. VIN field does not require valid format.
If the VIN is optionally populated and that the source is not the engine ECM, it will be auto
converted to capital letters when saved.

Once the new vehicle or trailer has
been added, it will be displayed in the
Manage Vehicles/Trailers screen.
Deactivated or deleted equipment
will no longer be available on the
vehicle and trailer lists.

Note:
 Drivers on the app cannot change the Regulation Mode unless the driver is allowed to do so by
enabling the following account control within the Account Settings under App Controls -> Allow
drivers to specify vehicle HOS Regulation Mode.

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A GPS Receiver option allows the
user to change how to get the
device GPS positions. The GPS
Receiver settings can be set in a
specific vehicle in the Portal >
Equipment Management page.

An Odometer Offset allows driver or
personnel to adjust the odometer so
that the driver will see an odometer
matches their dashboard, rather the
engine odometer. Possible scenario is
when the engine is replaced, and the
value is not yet synchronized.

Notes:
 Negative entry for odometer offset field is allowed.
 Odometer offset does not affect app screens like Roadside Inspection and Certified Logs PDF.
 If the saved offset is 100, and the logs have odometer values of 10, 20, 30, 40, will display to the
driver 110, 120, 130, 140 (Odometer + Offset).

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If the offset is 100, and the driver edits an event to change the odometer from 140 to 130, will
display 130 - 100 (the Offset) or 30 to the log.
A Requires VBUS connection for driving
option prevents drivers from changing
to Driving status if they are not
connected to a VBUS device. Drivers
must have their tablet, iPad, or mobile
device connected with the VBUS device
using a tethered, Bluetooth, or WIFIdirect connection.
Driving button is disabled and a red note
stating, You cannot set yourself to
driving without a vbus connection is
displayed. For Canada cycle, Driving,
Yard Moves, and Personal Conveyance
button are disabled when VBUS theres
no VBUS Connection detected.
Note: This optional feature is controlled
by an account property:
hos.temp.enable.assetflagforvbusconnec
tion which must be enabled by setting it
to "true" and checking "Requires VBUS
connection for driving" at an equipment
level.

If the ELD detects that theres a loss of connection between the
VBUS and App, a prompt will be displayed warning the loss of
VBUS connection.
After 5 minutes without reconnection, the No Vehicle Data
Received dialog will display.

By ticking this checkbox, this wont
show the warning message again
when the ELD detects a lost
connection to VBUS device.

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8 Documents
The Documents feature provides an easy way to capture, view and email documents
related to hours of service activities. This includes documentation such as bill of lading,
fuel receipts, accident photos etc.
There are number of ways to access this feature:

8.1 Documents  Main Navigation Menu

1. Slide the screen from left to right to show the Main Navigation Menu.
Or
2. Tap the Main Navigation button to show the Main Navigation Menu.
3. Select the Documents button from the Main Hours of Service Menu.

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8.2 Document  Options Menu

From the Hours of Service Main
Screen, tap the Options button
and then tap the Document
button.

Note: The Documents screen has two views; Grid View

or List View

.

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8.3 Adding Documents

Tap the Add button, the camera
app will open, and you can then
take a picture of the document or
damage etc.
After tapping the Capture Image
button, tap the
Save button to save the image
and add it to your document. You
can also discard the image if you
are not happy with the picture by
tapping the Retry button.

Select the type of document you
wish to save by tapping the
Document Type drop down list
and selecting from the available
options.
Enter your Reference Number
Add any Notes to support the
image.
Tap the OK button to save and
continue or tap the CANCEL
button to return without saving.

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8.4 Editing / Deleting a Document

Tap the Edit button adjacent to the relevant document, make any required changes.
Tap the OK button to save the changes.
Tap the Cancel button to return without saving changes.
Tap the Delete button to delete the document completely.

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9 Add Fuel Receipts
The Fuel Receipts feature provides an easy way to capture and view fuel receipts
purchased related to hours of service activities.

9.1 Fuel Receipts  Main Navigation Menu

o
o
o
o

Slide the screen from left to right to show the Main Navigation Menu.
or
Tap the Main Navigation button to show the Main Navigation Menu.
Tap on the Fuel Receipts button from the Main Hours of Service Menu.

Note: Fuel Receipts tab will not be available for driver whose account does not have a State
Mileage feature enabled on portal.

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9.2 Fuel Receipts Screen

Note: You can change the documents view to
either List View or Grid View.

9.3 Adding Fuel Receipts
The camera app will then appear to take
a picture of the fuel receipt.
After tapping the Capture Image button,
select the Check mark button to save the
image and add it to your document. You
can also discard the captured image by
selecting the X mark button.

For android app, if a drivers current vehicle is None an error dialog will display saying Select a Vehicle
first.

Note: A Driver can only add a fuel receipt if the current vehicle selected is not NONE.

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Fill in the necessary
information:










Reference No.
Address, City and
State/Province are prepopulated when
location is captured
Vehicle
Fuel Type
Gallons
Total Cost
Odometer
Notes

Note: Unlike adding a document (e.g Citation or Bill of Lading), additional fields will be displayed when
adding a Fuel Receipts.

After filling in all the fields you can now tap the
successfully add the document. You can also tap the
cancel adding the fuel receipt.

button to
button to

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Note: For every Fuel Receipt created via the App Fuel Receipt feature, it creates a Remark event, found
on the Edit Logs screen, with a note Purchased 3.5 gallons at $9.66 price (sample note for the above
purchased).

9.4 Editing or Deleting a Fuel Receipts

Tap the Edit button adjacent to the relevant fuel receipts, make any required changes.
Tap the OK button to save the changes.
Tap the Cancel button to return without saving changes.
Tap the Delete button to delete the fuel receipt completely.

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10 Co-Drivers
10.1 Logon Co-Driver

From the Hours of Service Main
Screen, tap the Options button
and then tap the Manage CoDriver(s) button.
Note: Manage Co-Driver(s) new
UI is still implemented on Android
app only.

Personnel accounts cannot be
Co-Drivers. Only authenticated
users with a Driver role are
allowed to log-in as Co-Driver.

The Co-Driver must enter his/her
Username & Password and then
tap the Login button to continue,
he/she will then be logged on
successfully and the Hours of
Service Main Screen will display
their log details.
Note: A remark with a note Codriver Added: 
will be recorded on the event
history list every time a co-driver
is logged on the app or a note
Co-driver Removed:  if co-driver logged out
from the app.

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In addition, the Co-Drivers name
is displayed in the daily logs which
is placed under the grid chart.

Team Driving
When in Team Driving, The Co-Driver is allowed to review his/her information by having
the Access Co-Driver Logs option on the lock screen which allows them to access the
Hours of Service dashboard and subsequently select the Logs option while the vehicle is
still in motion.

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See steps in 10.2 Switch Driver to complete process.

On Co-Drivers login page, Cancel button is visible to cancel the attempt to log in a codriver.
Once the Co-Driver has successfully logged in, the main dashboard is displayed with the
co-drivers information while setting the app in Review Mode with limited capabilities.

Review Mode
When in Review Mode the Co-Driver cannot receive or
access:
 Driving Notifications and alerts which relates
to the Driver
 Lock screen will not display even if the
vehicle is in motion
 Cannot switch vehicle
 Cannot change the current event in to Driving
event
 Cannot update any preferences related to
background services

When in Review Mode the Co-Driver can receive or
access:






Data Diagnostics and Malfunctions pop-up
dialogs
Pending Edit Request(s)
Allow modifications on previous events
Can edit current event to OnDuty ND, OffDuty
& Sleeper except changing it into Driving

Notes: (When the vehicle is still in motion)
 Attempts to change the vehicle while driving will only display
an error stating Currently driving, cannot switch vehicle.


Attempts to Accept or Reject requested driving event is not
allowed in a co-drivers account, instead an error dialog is
displayed stating Cannot Accept Pending Edits while Driving.

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When a Co-Driver is on the Review Mode and that the vehicle is not in motion, an
option to make the co-driver to become the Driver is available.
Tap on the driver email above the
menu list. or
Tap on Manage Co-Driver(s) button
displayed below the app header.
On Manage Co-Driver(s) dialog, user
will be able to see the Current Driver
and Co-Driver(s) logged into the app.

Tap on Make Driver button to
confirm to make the co-driver
become the Driver.

Enter password.
If Make Driver button is tapped,
the VBUS services will restart
under the new drivers account.
If Cancel is tapped, the dialog will
close.
Note: Tapping Make Driver button
while the main driver is in a Driving
state will prompt an Error dialog
stating, Currently driving, cannot
switch drivers.
Note: A driver that is set as the Driver is the one currently using the application while the other one is
only in the monitoring state.

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Reassign Driving Time
The ELD does not permit the main driver to edit an automatic transition event.
Main driver can reassign an auto-driving event to his co-driver, but co-driver cant
accept a driving event when hes role is not the active Primary/Main Driver.
Tap on the Edit button of the created
auto driving event to display the
Reassign Driving Time dialog. Select for
the co-drivers name of the list.
Once the OK button is tapped, it will
display a confirmation dialog whether to
proceed in reassigning the driving time
event.
If YES is tapped, the driving event will
have recorded as an Inactive Changed
(IC) event on the main drivers log
If No is tapped, the dialog will close
and will not reassign the driving time.
Switch to the Co-Drivers account to
check the Reassign Driving Time which
will be displayed on the Pending Edit
Request dialog.
If Accepted, the driving event will be
reassigned and recorded on the codrivers log.
If Rejected, the driving event will not
be recorded under the co-drivers log.
However, it will be displayed as an
Inactive Changed Rejected (ICJ) event
on Co-drivers log and will remain as
an active event on the Main drivers
log.
Note: A Co-Driver is not allowed to
accept or reject a requested Driving
event. Only Driver can switch to
Driving as current status.

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10.2 Switch Driver

From the Hours of Service Main
Screen, tap the Options button
and then tap the Manage CoDriver(s) button.

In Manage Co-Driver(s) dialog,
tap View button to switch
between all logged on drivers.
Tap the Cancel button to return to
the Options screen.

The Hours of Service app then
asks the co-driver to input the
password to authenticate the
account.

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11 Shipping Documents

From the Hours of Service Main
Screen, tap the Options button
and then tap the Shipping Docs
button.

Enter the Bill of Lading or
Manifest Number.
Enter the Shipper or Commodity.
Tap the OK button to save the
details.
Tap the CANCEL button to return
without saving.

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12 Add Remark

From the Hours of Service Main
Screen, tap the Options button
and then tap the Remarks
button.

Enter the Location (optional).
Enter the Remark.
Tap the OK button to save the
remark.
Tap the Cancel button to return
without saving.

Off Road / Toll Road Feature:
 When Off Road is enabled, it will create an event with an Off Road note. When
unchecked, it will create an event with an On Road note.
 When Toll Road is enabled, it will create an event with a Start Toll Road note.
When unchecked, it will create an event with an End Toll Road note.
Note: Hide or unhide Off Road and Toll Road options in the portal->Account Controls under
App Controls-> Show Off Road and Show Toll Road checkboxes.

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13 Inspected Cargo (Canada only)
In Canada, drivers needs to ensure that cargo is transported safely and secured in
accordance with National Safety Code standards.
The app will prompt the 'Cargo Check' dialog to remind driver of the vehicle to regularly
re-inspect the vehicle's cargo based on whichever of the following occurs:
(a) there is a change of duty status
(b) the vehicle has been driven for 3 hours; or
(c) the vehicle has been driven for 240 kilometers.

Once the 'Cargo Check' dialog prompted, go to main dashboard > Options button >
Inspected Cargo button to confirm that cargo has been inspected. A 'Cargo Inspected'
remark event will be recorded on event history list with location and odometer
information.
If driver has not performed a Cargo inspection, the 'Cargo Check' dialog will prompt
every after 30 minutes from the time 'Cargo Check' dialog displayed.

Note: Go to Settings > Driving Rules section > Use Cargo Securement toggle option to enable (enabled
by default) or disable the Cargo securement feature.

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From the Hours of Service Main
Screen, tap the Options button
and then tap the Inspected
Cargo button.

Enter the Location (Autopopulated when app detected a
location).
Enter the Odometer (Autopopulated when app captured
an odometer from the ELD
device).
Tap the OK button to save the
remark.
Tap the Cancel button to return
without saving.

A Cargo event will be recorded
on event history list with
location and odometer
information.

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14 Exempt Driver
If the Driver is an Exempt Driver or a driver that operates under the short-haul exemption (395.1
(e)), upon logging in or logging out a dialog will display confirming whether the driver chooses to
continue as an exempt driver.

By selecting the YES button, the No Logs for Non-CDL-Driver Short-Haul Drivers operating
within 150 air-miles exception will be enabled.
To configure an exempted driver:
 Go to Settings > Drivers page
 When adding or editing a drivers account, an Exempt Driver option is displayed.
 By ticking the box, it will enable the driver to be in exemption mode

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15 Logout

Logout message when
status is still On Duty or
Driving.

Logout message when
status is Off Duty or
Sleeper.

Note: Once the Logout option is tapped, the valid driver that logged in to the Hours of Service app will
be logged out and the Hours of Service app will be close completely (with no Trak iT service or VBUS service
running in the background).

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16 Unidentified Driving Events
Unidentified Driving Events are events that are automatically recorded when a vehicle
has been moving while there is no driver logged in. These events are recorded under
Unidentified Driver account. Unidentified Driving events can be accepted by actual
drivers upon logging in to the app (within the Pending Request(s) window).

When the next Authenticated Driver logs in or logs out, this popup will then appear. For the
Unidentified Driving Events to be reassigned, the logged in driver will be the one to accept or reject
the Pending Edit Requests of the Unidentified Driver.
Unidentified Driving event assigned by Personnel via portal can be rejected by the driver.

Note:
- Odometer field is displayed for edit
request(s) made by the Personnel, but it is
displayed as Vehicle Miles field for edit
request(s) made by the Unidentified Driver.
- The Unidentified Driving Event pending edit
request dialog has additional details like:
From, To & Equipment ID compared to that
of the Personnels pending edit request
dialog.

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17 Warning Features
Administrative Account
If an administrative user logged into the application this warning dialog displays. An
admin account is intended to be used on the portal only.

Audible and Visible Warning
If the driver logged out from the app and the driver does not log onto the ELD, as soon
as the vehicle is in motion, the ELD prompts a visual and audible warning reminding the
driver to stop and login to the ELD.

An audible alert is also available that can be heard every couple of seconds.
The visible warning stays on screen which prevents the driver from using any features of the tablet
except from accessing it through the driver icon on the notification bar.

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Driver Multiple Session
If the driver logged into the application on more than one device, a warning dialog will
display on the previous device used informing driver that driver has logged into different
device. If driver is prompted with this warning dialog, he/she is advised to logout to
avoid possible data loss due to multiple devices logins.

Logging in on a second device will cause this message to be displayed on the first device: Driver Multiple
Session. Driver  has login to a different device. Please logout to avoid possible data loss.
Tapping the Cancel button will only dismiss the dialog and Tapping Logout will automatically log out the
drivers account from the device. Logging out from the device is advised to avoid data loss caused by
multiple logins.

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Location Services
If the driver logged into the application without the Location Services turned on, a
snackbar will display on the main dashboard and to other screens except for the screens
navigated through the Settings menu. However, when the Location Services of the device
is enabled then the snackbar will no longer display.

Lock Screen
All warnings acquired by the authenticated driver while driving, will be displayed on the
lock screen and remains on screen along with a countdown (to 00:00) being displayed
however the text will dim down after 15 seconds to not distract the driver. The normal
text color (black or white, depending on day/night mode) will be displayed upon tapping
of the screen.

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Notes:




If the driver stops driving while one of the checkboxes is enabled the driver can still uncheck the
Off Road or the Toll Road through the Options screen > Remarks.
Country flag displayed indicates which ruleset the driver is on USA ruleset or Canadian ruleset.
Co-Driver name is also displayed when in Team Driving.

Yard Move Radius
If this feature is enabled on the Drivers Terminal, a pop-up notification prompts once
the vehicle enters the radius (250m, 500m, or 750m) around the terminal informing the
driver to change his status to Yard Moves. Tapping Yes, button will change status to
OnDuty  Yard Moves, and tapping the No button will retain his current status.
Note: If the driving exceeds 20mph or 32 km/h, the status will set to Driving.

Violation Warning
If the driver is nearing an hour of service violation, a pop-up violation warning is
triggered on the application. This will also show all the violation warnings in one dialog if
the application encountered multiple upcoming violations.

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18 List of Login Errors
These are the different error messages that appear upon an incorrect login. Follow the
steps that follow to determine the cause of the error and to mitigate the problem.

Login Errors

Mitigation Steps

No Internet Connection. Check
your network connection (Code
15001).

Ensure that the tablet/mobile phone is connected to a data
network or Wi-Fi network.

No Internet Connection. Check
your internet connection (Code
15001). Continue without syncing?

Ensure that the tablet/mobile phone is connected to a data
network or Wi-Fi network.

Note: Driver can still successfully continue to login by
tapping on 'Continue without syncing' button for driver
who has logged into the device before.
Invalid user id or password.

Ensure that the email address and password are correct
and valid. The password should match the valid email
address.

Driver has been deactivated.
Please contact your service
provider.

Contact Trak iT ELD support at +1 866 787 2548 or send
an email to www.fleetfreedom.com

The account you belong has been
deactivated. Please contact your
service provider.

Contact Trak iT ELD support at +1 866 787 2548 or send
an email to www.fleetfreedom.com

Unable to communicate with HOS
server. Check your internet
connection. Continue without
syncing?

Try logging in after a few minutes and if error persists,
contact Trak iT ELD support at +1 866 787 2548 or send
an email to www.fleetfreedom.com

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Trak iT ELD

A timeout error has occurred.

Ensure that the tablet/mobile phone is connected to a data
network or Wi-Fi network with internet access. If issue
persists, try again later or contact your service provider.

An unknown error has occurred.

Contact Trak iT ELD support at +1 866 787 2548 or send
an email to www.fleetfreedom.com

Username is required.

Ensure that the username field is not empty.

Password is required.

Ensure that the password field is not empty.

Login timed out.

Ensure that the tablet/mobile phone is connected to a data
network or Wi-Fi network with internet access.

An error has occurred while
creating the account. If the error
continues please contact Trak iT
for assistance.

Try logging in after a few minutes and if error persists,
contact your service provider.

An error has occurred while
retrieving account details.

Contact Trak iT ELD support at +1 866 787 2548 or send
an email to www.fleetfreedom.com

An error has occurred while setting
up the account. Please contact
Trak iT for assistance.

Contact Trak iT ELD support at +1 866 787 2548 or send
an email to www.fleetfreedom.com

Check account configuration

Ensure that the driver and the asset are in the same
Visibility Sets and has a role Driver role.

Error creating unidentified driver
account

Try logging in after a few minutes and if error persists,
contact your service provider.

A non-driver accounts cannot be
login as co-driver.

Ensure that the user account has a role Driver role.
Personnel accounts are not allowed to log in as co-drivers.

A new version of the  is available. Please update
to version .

Upgrade the Application to the latest version.

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Trak iT ELD

or;

Your app/ELD 
version is ,
This version is no longer
supported, continued use could
result in serious issues.

Upgrade to 
or greater for stable operation.

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© ELD.report 2024

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