User manual for "SmartWay ELD"

ELECTRONIC
LOGGING DEVICE
User Manual - SmartWay ELD
UPDATE: 02/25/2025

Table of Content

ELD Mandate Overview
Installing the SmartWay ELD App on your Phone or Tablet
Setting Up a New Account
Login
Select vehicle
ELD DIAGNOSTIC

4
5
6
8
10
11

Change your current duty status

12

AUTOMATIC DRIVING DUTY STATUS CHANGES

14

PERSONAL CONVEYANCE

15

YARD MOVE

17

Edit a past duty status

19

INSERT A PAST DUTY STATUS

20

RECLASSIFY DRIVING AS PERSONAL

20

CONVEYANCE / YARD MOVE

20

OFF-LINE MODE

22

Create a Vehicle Inspection Report (DVIR)
Change Vehicle Inspection Report (DVIR)

23
27

EDIT DVIR

27

DELETE DVIR

28

Sign your Logs

28

HOS recap

30

Allow for an officer to inspect your logs
Send logs
Violations and warnings
HOS VIOLATIONS

32
34
36

37

HOS RULES

38

HOS EXCEPTIONS

39

16-HOUR SHORT HAUL EXCEPTION

39

ADVERSE DRIVING CONDITIONS EXCEPTION

40

WELLSITE WAIT TIME EXCEPTION

43

FORM AND CERTIFICATION WARNINGS

44

Fuel Costs
Accept or reject your fleet managers log edits

46
48

ELD Malfunctions & Data Diagnostics

50

Malfunctions & Data Diagnostics Manual
Unidentified driving events
Missing locations
Customizing the SmartWay ELD App Settings
Logs settings
Account settings

52
55
58
59
60
62

Change password
Carrier settings
Notifications
SmartWay ELD Documents
About & Support
Fleet manager web view
COMPANY INFORMATION

63
64
65
66
67
68
70

ELD Mandate Overview
It is important to know that ELDs do not fully automate driver logs. For example, drivers
still must manually set their duty statuses to Off Duty, Sleeper Berth, and so on. They also
must manually certify their records. The ELD is a tool to simplify the process of data collection
for a drivers logs.
The GPS connector allows your vehicle to communicate with the GPS app over a wireless
connection. To support compliance with the FMCSAs ELD mandate, it automates the
collection of the following data items:
1. Vehicle Identification Number (VIN) - it is used to automatically associate your
records with a specific vehicle. If you move your ELD1 to a different vehicle, it will
automatically read the new VIN and use the new VIN in your logs.
2. Odometer mileage - it is used to automatically fill-in fields in your driver logs.
3. Engine hours - it is used to automatically fill-in fields in your driver logs.
4. Engine on/off status - it is used as triggers to automatically record events. A record will
be automatically added to the ELDs logs when the engine is turned on or
turned off.
5. Vehicle in-motion status - it is used as triggers to automatically record events.
A record will be automatically added to the ELD logs when the engine is turned
on or turned off. When the vehicles wheel speed exceeds 5mph, a duty status of
Driving will be automatically recorded. If the vehicle is no longer in motion, the
ELD will automatically record a duty status change to On Duty Not Driving after
6 minutes if the driver does not manually change their duty status. When the ELD
adapter detects that the vehicle is in motion, the time must be recorded as either
driving, personal use of the commercial vehicle, or a yard move. The time when
the vehicle is in motion cannot be shortened or reassigned to a status of Off
Duty, Sleeper Berth, or On Duty Not Driving
6. Location - it is used to automatically fill-in fields in your driver logs

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Your records are collected and stored in a database on your smartphone or tablet with
the SmartWay ELD app. However, the ELD (model: SWJ1962) has internal memory to
store events when not connected to the SmartWay ELD app. These records will be associated
with the Unidentified Driver account and will be visible to all drivers of that vehicle on
the main page of the SmartWay ELD app.

Installing the SmartWay ELD App on your Phone or
Tablet
Install the SmartWay ELD application from Google Play on Android. Using your android
device, go the Play Store and search for SmartWay ELD, or by clicking the link below.
https://play.google.com/store/apps/details?id=com.smartway.eld

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Setting Up a New Account
After downloading and opening the app, the login screen is open. To create a new account,
press create account at the bottom of the screen. Enter all required information.
When you sign up for your account, the administrator for the carrier will be notified and
accept you to the carriers team. Once accepted, you will have access to all of that carriers
fleet of vehicles and can select from those vehicles for the days work.
When you sign up for your account, the administrator for the carrier will be notified.
Note:

Driver

account

can

https://web.smartwayeld.com/

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also

be

created

from

SmartWay

ELD

web

application

PAGE 7

Login
Login using your unique Driver ID or your email and your password.
If you forget your password, press forgot password option. Forgot password page opens.
Enter your email and press Reset password button. Password reset link will be sent on
your email address.

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Note: If a motor carrier configures a driver account as exempt from ELD use, the SmartWay
ELD app will notify the driver of the change after the login process.

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Select vehicle
After successfully login, Logs page is open. On this page, press No vehicle option to open
Select vehicle page. Select vehicle from the vehicles list. You can only select vehicle that
is not used by another driver (marked with a green circle).
Note: When using the SmartWay ELD app to record your drive time, remember to disconnect from
the ELD when you are finished driving for the day. This is the best way to ensure that other drivers
will be able to connect to the vehicle and that the drive time recorded by the ELD appears on the
appropriate drivers logs. To release vehicle, click the Release Vehicle button after which this
vehicle can be used by another driver.

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ELD DIAGNOSTIC
The ELD Diagnostics feature is a useful tool that allows drivers to view the properties of
the ELD device installed in t

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