User manual for "Digital Fleet"
Below you will find the vendor-provided user manual for the ELD product "Digital Fleet".
For vendor contact details and additional devices from the same company, see their page
Digital Fleet, LLC.
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DIGITAL FLEET, LLC | [email protected] | (630) 518-4606 Contents Login Procedure 3 Logout Procedure 8 Viewing and Manually Updating Driver Duty Statuses 12 Automatic Driver Duty Status Updates 13 Displaying of ELD Records 15 Unidentified Driver Records 18 Reviewing Uncertified Driver Records 20 Certification of ELD Records 20 Adding/Updating Shipping Document Number 23 Updating Trailer 24 Creating an ELD Record 25 Editing of ELD Records 27 Adding a Comment to an ELD Record 27 Data Transfer of ELD Records 28 Self Monitoring Functionality 29 Data Diagnostic Event Driver Response 29 Malfunction Event Driver Response 33 Team Driving 38 DIGITAL FLEET, LLC | [email protected] | (630) 518-4606 2 Login Procedure Login Steps/Prompts Driver Interaction Login Required Message A login required message will be displayed if the vehicle begins to move and the driver has not logged into the application. Login To remove the message, log in to the device. 1. 2. 3. 4. Select the Login button. Enter your driver ID. Select the Send button. Upon login validation, the login process begins. a. If a Employee pin invalid message is returned, verify your driver ID is correct and re-enter the driver ID. b. If a Login Timeout message is returned, verify a good data connection is available and re-enter driver ID. DIGITAL FLEET, LLC | [email protected] | (630) 518-4606 3 Select Duty Status Upon successful login, the ELD will allow selection of the drivers duty status. Select the Skip button if you do not want to change your duty status at this time. Driver Allowed Use Categories and Unidentified Driver Records Prompt Following the Duty Status screen the ELD will display the drivers exemption status, authorized use categories, and if any unidentified driving records are associated with the ELD. DIGITAL FLEET, LLC | [email protected] | (630) 518-4606 4 Uncertified Records Prompt The page will automatically close after five seconds or can be manually closed by selecting the Close button. After display of the drivers login info, a prompt will occur displaying any uncertified 24-hour period records for the driver. The current 24-hour period records will not be shown at this time. To certify the records: DIGITAL FLEET, LLC | [email protected] | (630) 518-4606 5 1. Select the desired 24-hour period to view the records. 2. Certification of the records is outlined in the Certification of ELD Records section. 3. If the driver is not ready to certify any of the records, the driver can select the Not ReadyTo Certify button to close the prompt. a. Accessing the uncertified 24-hour records for certification at a later time is outlined in the Reviewing Uncertified Driver Records section. If there are no uncertified records for the driver, a No records to certify message will be shown and the page will close automatically in five seconds. Current Duty Status After logging on, the current duty status is displayed in the Duty Status button on the Main HUD screen. To manually update the Duty Status select the Duty Status button and select the desired Duty Status (ex. Off Duty). DIGITAL FLEET, LLC | [email protected] | (630) 518-4606 6 Personal Use Prompt More details on manual Duty Status updates is available in the Viewing and Manually Updating Driver Duty Statuses section. Instructions for viewing the ELD records are available in the Displaying of ELD Records section. If the Personal Use designation was selected prior to logging off, a prompt will appear asking if Personal Use is still occurring. DIGITAL FLEET, LLC | [email protected] | (630) 518-4606 7 1. Selecting Yes will keep using the Personal Use designation for the driver. 2. Selecting No will clear the Personal Use designation. 3. If no response occurs and the vehicle begins to move, the Personal Use designation will be cleared. a. This prompt also occurs after a power cycle of the vehicle or tablet. Logout Procedure Logout Steps/Prompts Logout Driver Interaction 1. Select the Menu / Log Out button on the Main HUD screen. 2. Select the Log Out button on the intermediate page. Uncertified Records Prompt Similar to the login procedure, its required to notify the driver of any uncertified driver records at logout. The pages and interactions are the same as during the login process. DIGITAL FLEET, LLC | [email protected] | (630) 518-4606 8 To certify the records: 1. Select the desired 24-hour period to view the records. 2. Certification of the records is outlined in the Certification of ELD Records section. 3. When the driver has finished certifying records, or is not ready to certify records, select the Not Ready To Certify button to finish logging out. If there are no uncertified records for the driver, a No records to certify message will be shown and the page will close automatically in five seconds. DIGITAL FLEET, LLC | [email protected] | (630) 518-4606 9 Off Duty Prompt If the driver has not indicated a Duty Status of Off Duty or Personal Use, a prompt will appear asking if the driver is going Off Duty. Selecting Yes will update the drivers Duty Status to Off Duty and finish logging out. DIGITAL FLEET, LLC | [email protected] | (630) 518-4606 10 Selecting No will keep the current Duty Status and finish logging out. DIGITAL FLEET, LLC | [email protected] | (630) 518-4606 11 Viewing and Manually Updating Driver Duty Statuses On the Main HUD screen the Duty Status button shows the driver's current Duty Status. When the vehicle is stopped, selecting the Duty Status button allows for manual updating of the drivers Duty Status. After login, the driver must manually select the drivers current Duty Status (ex. On Duty Not Driving) if it is different from the last selected Duty Status. DIGITAL FLEET, LLC | [email protected] | (630) 518-4606 12 If available for the driver, selection of the Personal