User manual for "Digital Fleet"

DIGITAL FLEET, LLC | [email protected] | (630) 518-4606

Contents
Login Procedure

3

Logout Procedure

6

Viewing and Manually Updating Driver Duty Statuses

7

Automatic Driver Duty Status Updates

9

Displaying of ELD Records

10

Unidentified Driver Records

13

Reviewing Uncertified Driver Records

14

Certification of ELD Records

16

Adding/Editing Shipping Document Number

19

Creating an ELD Record

20

Editing of ELD Records

21

Adding a Comment to an ELD Record

22

Data Transfer of ELD Records

23

Self Monitoring Functionality

25

Data Diagnostic Event Driver Response

25

Malfunction Event Driver Response

29

Team Driving

33

DIGITAL FLEET, LLC | [email protected] | (630) 518-4606
2

Login Procedure

A login required message will be displayed if the vehicle begins to move and the driver has not logged
into the application. The only way to remove the login required message is to log into the device.

Upon successful login, the ELD will display the drivers exemption status, authorized use statuses, and if
any unidentified driving records are associated to the ELD. The screen can be manually closed or will
automatically close in five seconds.

DIGITAL FLEET, LLC | [email protected] | (630) 518-4606
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After display of the drivers login info, a prompt will occur displaying any uncertified 24-hour period
records for the driver. While the uncertified records are being retrieved, a spinning circle will be present
in the top right corner of the screen. The spinning circle will disappear after all uncertified records have
been retrieved.  The current 24-hour period records will not be shown at this time.

If there are no uncertified records for the driver, a No records to certify message will be shown and
the screen will close automatically in five seconds.

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To certify the records, select the desired 24-hour period to view the records. Certification of the records
is outlined in the Certification of ELD Records section. If the driver is not ready to certify any of the
records, the driver can select the Not Ready button to close the prompt. Accessing the uncertified
24-hour records for certification at a later time is outlined in the Reviewing Uncertified Driver Records
section.
Additionally, the drivers last Duty Status (i.e. Off Duty) will be automatically updated on the app. To
manually update the Duty Status select the Duty Status button and select the desired Duty Status.
More details on manual Duty Status updates is available in the Viewing and Manually Updating Driver
Duty Statuses section.

If the Personal Use designation was selected prior to logging off, a prompt will appear asking if Personal
Use is still occurring. Selecting Yes will keep using the Personal Use designation for the driver.
Selecting No will clear the Personal Use designation. If no response occurs and the vehicle begins to
move, the Personal Use designation will be cleared. This prompt also occurs after a power cycle of the
vehicle or tablet.

DIGITAL FLEET, LLC | [email protected] | (630) 518-4606
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Logout Procedure

Similar to the login procedure, its required to notify the driver of any Uncertified Driver Records at
logout. The screens and interactions are the same as during the login procedure.
Additionally, if the driver has not indicated a Duty Status of Off Duty or Personal Use, a prompt will
appear asking if the driver is going Off Duty. Selecting Yes will update the drivers Duty Status to Off
Duty. Selecting No will keep the current Duty Status.

DIGITAL FLEET, LLC | [email protected] | (630) 518-4606
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Viewing and Manually Updating Driver Duty Statuses

On the Main Screen, and the Map Screen, the Duty Status button shows current driver's Duty Status.

When the vehicle is stopped, selecting the Duty Status button allows for manual updating of the
drivers Duty Status. After login, the driver must manually select the drivers current Duty Status (i.e. On
Duty Not Driving) if it is different than the last selected Duty Status.

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If available for the driver, selection of the Personal Use and/or Yard Move designations will also be
available in the Duty Status list.

The selection of the Personal Use or Yard Move designations require a reason for the selection. When
either are selected, an input screen will open. The driver must enter a reason between 4 and 60
characters. If the driver does not enter a reason, the designation will not be selected.

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If the Personal Use or Yard Move designation was incorrectly selected, select the Back button in the
top left corner of the screen or select the keyboard Cancel button.
If the driver is going Off Duty,  it is important to manually update the Duty Status to Off Duty prior to
logging off. If the driver does not properly switch the Duty Status to Off Duty, the drivers hours will
show as On Duty Not Driving after 5 minutes of the vehicle being stopped. This will result in incorrect
driver hours that may impact the drivers available drive time.

Automatic Driver Duty Status Updates
The following criteria are the only conditions that will trigger automatic updating of the drivers Duty
Status. All other updates of the drivers Duty Status must be manually selected by the driver.
1. When logged into the driver app, the vehicle begins to move (vehicle speed > 5 mph), and the
current Duty Status is not On Duty Driving.
a. This criteria will automatically change the drivers Duty Status to On Duty Driving.
2. When logged into the driver app, the On Duty Driving Duty Status is selected, and the vehicle is
stopped (vehicle speed = 0 mph for 3 consecutive seconds) for 5 consecutive minutes.
a. This criteria will trigger a prompt to ask the driver if Still Driving or Not Driving.
i.
Selecting Still Driving, will keep the Duty Status as

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