User manual for "ALS-ELD"
Below you will find the vendor provided user manual for the ELD product "ALS-ELD".
For contact information and additional devices produced by the same vendor see their page
Arethos.
11/6/2017 ALS ELD USER MANUAL VERSION 2.6 Davinderpal Singh Page 1 ARETHOS ALS ELD USER MANUAL TABLE OF CONTENTS INTRODUCTION...3 Scope of ELD ...................................................................................................................... ... INITIAL SETUP PROCEDURE .................................................................................................. 4 Setting up Profile................................................................................................................... Downloading app ..................................................................................................................... Logging into the app ................................................................................................................ HOS SCREEN FOR CURRENT USER........................................................................................ 7 How to change duty status ................................................................................................... HOW AUTHORISED PERSONAL USE AND YARD MOVE WORKS............................................ 8 Authorized Personal use ....................................................................................................... Yard move ............................................................................................................................. DESCRIBING HOURS AVAILABLE ON HOS SCREEN ............................................................... 9 Describing HOS hours........................................................................................................... TO VIEW CURRENT / PREVIOUS DAY LOG..11 Current and previous day log ............................................................................................ .. HOW TO CERTIFY THE LOG .............................................................................................. 12 Certifying the log ......................................................................................................... CHANGING HOURS OF SERVICE RULE BETWEEN CANADA/USA14 Changing hours of service between US and CANADA ......................................................... HOW TO SEND LOG .......................................................................................................... 15 Sending log to FMCSA .......................................................................................................... SWITCHING BETWEEN DRIVERS (TEAM LOGIN) ....................................................................... 17 Switch between Main driver and Co driver ....................................................................... PRE / POST TRIP INSPECTION ........................................................................................... 19 Pre and Post trip inspection .................................................................................... DOT INSPECTION MODE .................................................................................................. 21 DOT Inspection mode .......................................................................................................... HOW TO DO CTPAT INSPECTIONS ..................................................................................... 23 How to do CTPAT Inspections HOW TO FILL SHIPPING INFO .......................................................................................... 25 How to fill Shipping info.. DATA DIAGNOSTICS AND MALFUNCTIONS ....................................................................... 26 Date and time Synchronization ........................................................................................... Error notifications marked detected or cleared .................................................................. MALFUNCTIONING PROCEDURE ...................................................................................... 28 Data Malfunctioning ............................................................................................................. GPS LOCATION AND OPERATOR PRIVACY......................................................................... 29 GPS location Analysis ALS ELD USER MANUAL INTRODUCTION ABOUT ELECTRONIC LOGGING DEVICE All operators of Commercial Motor Vehicles in the United States and Canada are currently required to log their hours of operations. With a view to improve safety and recording of Hours of Service, Congress in the United States mandated the electronic logging device (ELD) rule. The ELD rule mandates electronically recording data from the Electronic Computer Module of Commercial Motor Vehicles for heightened accuracy in Hours of Service, track, manage, and share records of duty status data ABOUT ARETHOS From Greek Words ARETE Excellence through the involvement of all abilities and potentialities strength, knowledge, bravery, virtue and wit. ETHOS Ethics, integrity and other guiding beliefs and ideals that characterize a community, nation or ideology. ABOUT ALS- ELD ALS-ELD is part of our Arethos Logistics System (ALS). It can be used as a single component or combined with the logistics product. If company is using as combined product then the driver, truck, trailer and load information is automatically updated once the trip is assigned to the driver. ALS-ELD is compatible with all kind of mobile device which are running Android And iOS platform. 3| P a g e ALS ELD USER MANUAL SETTING UP USER PROFILE INITIALISING YOUR PROFILE TO START USING THE ELD In order to initialize and access the ELD device, the Carrier Company has to first access the web-portal, and set up an individualized users profile. PROFILE SET UP 1. The profile will require basic and required information from the User to set up a Profile. 2. The portal operator will set up a user name and password, credentials that are required for future authentication. DOWNLOAD THE APP 3. Download the mobile Application from APP store for IOS/ Apple devices or from Google Play Store for Android devices, on to your WIFI capable Devices, such as mobile device or a Tablet, that you will be using in the Commercial Motor Vehicle during the trip. 4| P a g e ALS ELD USER MANUAL LOGGING INTO THE SYSTEM The steps for logging into the system are as follows: 1.) Launch the ELD app in the tablet. 2.) Use the Valid credentials provided by the company to login into the app. 3.) For Single Driver login, Enter the valid username and password in the required fields. 4.) For Team Driver login, Enter the valid username and password in the Main driver and Co- driver in the required fields. 5.) Click on Sign in button to view HOS Main screen. Fig 1.1 5| P a g e ALS ELD USER MANUAL CONTINUE.. Upon successful login user will see the following screen (HOS SCREEN): Fig 1.2 The User Interface is kept very simple so that it will be very easy for driver to use. In order to change any statuses driver just need to click on any one of the five buttons. Upon clicking the button it will automatically update the statuses of the driver and also calculate the number of hours used and remaining. 6| P a g e ALS ELD USER MANUAL HOS SCREEN FOR CURRENT USER How to change duty status? 1.) HOS log screen shows all the types of duty statuses: ONDUTY shows driver is on-duty but not driving the vehicle. DRIVING shows driver is driving the vehicle. SLEEPER shows driver is in Sleeper Berth. OFF DUTY shows driver is not in the vehicle and is on break. PERSONAL USE shows Driver is Off-duty and is using the vehicle for personal conveyance. 2. To Change the duty status just tap the required status button from the following. 7| P a g e ALS ELD USER MANUAL HOW AUTHORISED PERSONAL USE AND YARD MOVE WORKS AUTHORISED PERSONAL USE: 1. An Operator can change record periods when using the vehicle for authorized personal use. This may include the time traveling between an Operators home and Terminal (or normal work reporting location), and traveling short distances (from terminals or motels) to restaurants. These periods of personal use may be considered off-duty time. 2. However, an Operator who uses a vehicle for transportation from home and is later dispatched from home would be on-duty from the time the driver leaves home. 3. An ELD does not change the duty status following a period of personal conveyance status. The driver should change the duty status to off-duty before powering off, or later annotate the record to explain off-duty status at the end of the driving time. YARD MOVES: 1. An Operator can record periods of Yard-Moves under the ON Duty Status. An Operator can annotate the record to document sudden bad weather, crashes, or other unforeseeable conditions. 2. The ELD records data every hour when the vehicle is moving, and there has not been a Duty Status change or intermediate recording in the previous hour. 8| P a g e ALS ELD USER MANUAL DESCRIBING HOURS AVAILABLE ON HOS SCREEN 1.) Total hours consumed and remaining for each duty status will appear on the duty status buttons. 2.) Selected duty status will appear on left side of the screen with total hours consumed and remaining. Fig 1.3 3.) Selected cycle weekly hours left will appear and update as time spent on duty Status updated. 4.) As soon as driver change the duty status used time starts increasing dynamically. 5.) The hours shown, are the hours left as per the rule (USA/Canada in accordance to Motor Vehicle Act) selected by the user. 9 ALS ELD USER MANUAL CONTINUE.. 6.) For a vehicle which is not moving but status is driving for more than 5 min, an alert will appear showing the Driver that Your Status is Driving but Vehicle is not moving. It will keep on displaying after every minute until driver wont change its required status. 7.) User can view daily log history by tapping the View History button. 8.) For a Vehicle which is moving but status is On-duty for more than 5 min, an alert will appear showing that Your Vehicle is moving but status is not driving. It will keep on displaying after every minute until driver wont change its required status. 9.) The Canadian work shift is made of 16 hours and US work shift is 14 hours, which is an accumulation of On Duty, Off Duty, Sleeper Berth and Driving. The Off Duty shall be more than 8 or 10 consecutive hours for the system to reset the daily driving and work shift to reset based upon current hours of service rule selected by the driver. 10.) The total weekly hours will be rescheduled once the user takes a minimum of 34 or 36 consecutive hours of Off Duty. 10| P a g e ALS ELD USER MANUAL TO VIEW CURRENT / PREVIOUS DAY LOG 1.) Driver can view his/her current day log history by tapping the View History button and can click the View button to view his daily log. 2.) To view previous day log, driver can select the required date from the calendar to view his/her previous day log. Fig 1.4 3.) User can view Daily log graph where colors indicating the hours consumed for different duty statuses. 11| P a g e ALS ELD USER MANUAL HOW TO CERTIFY THE LOG? 1.) The objective of certification of the daily log is to make the driver take the ownership of each 24-hour log. 2.) In event of any change/edits to the log, the driver has to re-certify the log. Fig 1.5 3.) To certify a log, select the Certify Log button and log then log screen will appear. 12| P a g e ALS ELD USER MANUAL CONTINUE.. 4.) Sign the HOS daily log by simply doing signature and Click Save button to Save the signatures. User can update the signature by deleting older anytime before Saving. Once saved it cant be edited/change. Fig 1.6 13| P a g e ALS ELD USER MANUAL CHANGING HOURS OF SERVICE RULE BETWEEN CANADA/USA 1.) The system will change the driver HOS rules automatically whenever the driver crosses the borders between the USA and Canada and Cycle name will be displayed in HOS screen. 2.) Upon changing the HOS rules automatically, the number of hours one was operating in the US and Canada rule will also get updated in the HOS main screen. 3.) A Notification will be appearing to the driver that Your cycle is changed whenever he/she crosses the Country border of US and CANADA. 14| P a g e ALS ELD USER MANUAL HOW TO SEND LOG? 1. To send the certified log to the FMCSA, user will simply tap the Send log button available on HOS screen and will enter the valid email id and log Start /End Date. Fig 1.7 15 CONTINUE.. 2. Click on the Share button to send the log. Fig 1.8 2.) The certified log will be sent to FMCSA via email or by using web service. 16| P a g e ALS ELD USER MANUAL SWITCHING BETWEEN DRIVERS (TEAM LOGIN) 1.) Team Driver can easily switch from Main driver to Co-Driver or vice versa by simply tapping on Driver name appearing in side menu. Fig 1.9 2.) ELD events/data that can be accessed are specific to the driver account thats logged in, protecting the authenticity and confidentiality of the collected information. 17 ALS ELD USER MANUAL CONTINUE.. 3.) User will enter his valid credentials every time switching between each other. Fig 1.10 4.) Upon login with different driver, user will see specific info associated to his account. 18 ALS ELD USER MANUAL PRE / POST TRIP INSPECTION Every motor carrier driver, agents, representatives and employees directly concerned with the inspection or maintenance of commercial motor vehicles must be knowledgeable of and comply with the rules of this part. Driver vehicle inspections are important to safe operation of a commercial vehicle. PRE TRIP INSPECTION: The pre-trip inspection can identify vehicle defects prior to the movement of the vehicle for the safety of the driver and motorist and this must be signed and checked by the driver. POST TRIP INSPECTION: The post- trip report must identify the vehicle and list any defect or deficiency discovered by or reported to the driver after the trip is completed, which would affect the safety of operation of the vehicle or result in its mechanical breakdown. If a driver operates more than one vehicle during the day, a report must be prepared for each vehicle operated. 19| P a g e ALS ELD USER MANUAL CONTINUE.. 1.) To Start a Pre/Post trip inspection user must select the option from side menu highlighted in the fig below. Fig 2.1 2.) Upon clicking Pre/post trip inspection option from menu user will see defects list and can select the defects that can be corrected by mechanic/supervisor. 3.) Vehicle will be supervised by the mechanic/supervisor and signed by the both driver and mechanic that defects have been corrected and vehicle is safe for driving. 20 DOT INSPECTION MODE When a DOT officer pulls over a vehicle for a roadside inspection, a driver may be required to hand over their device to let the officer inspect the logs. ALS allows you to lock the app in DOT inspection mode, which helps maintain the privacy of the content in your application. The DOT officer will not be able to access anything but the past 8 days of logs in DOT Inspection Mode. Even if they try to close the app and reopen it, it will still remain on the lock screen. This feature ensures DOT officers do not view any other information in the app. Follow the step by step instructions below DOT inspection mode in your ALS application: 1. On the Logs screen tap on the DOT icon in the top right corner. Fig 2.2 2. User will be navigated on the DOT Inspection screen 3. Once user is navigated to DOT screen user must hand over your device to the officer, where officer can view his 8 days log, view inspections and share log. 21 CONTINUE.. 4. To exit DOT inspection mode user will tap on Back button and must enter his valid Password when prompted. Fig 2.3 22 HOW TO DO CTPAT INSPECTIONS? There are 17 points for Truck and Trailer Inspections. Below Figure shows all the 17 points inspections area that a driver need to do in Truck and Trailer. This Inspection must be completed and documented on all containers/trailers/conveyances bound for USA. Fig 2.4 23 CONTINUE.. 1. To start CTPAT inspections, tap CTPAT inspection from the main menu. User will be navigated to truck and trailer points form/ 2. Select the particular points and certify the form in the end. Fig 2.5 24 HOW TO FILL SHIPPING INFO? To fill shipping info, follow the steps below. 1. To update shipping info, tap on the shipping info icon. Fig 2.6 2. On tapping shipping icon, user will see pop up window for entering shipping details. 3. 25 Click on Save button, to update shipping info. ALS ELD USER MANUAL DATA DIAGNOSTICS AND MALFUNCTIONS The ELD identifies data diagnostics and malfunctions with the status either indicating detected or cleared. The following errors are captured. A. DATE AND TIME SYNCHRONIZATION The ELD synchronizes with Coordinated Universal Time (UTC) in each 5-minute interval. B. ERROR NOTIFICATIONS, MARKED DETECTED OR CLEARED 1. A Data Recording Compliance Malfunction notification is pushed to mobile application upon a loss connection. 2. A Timing malfunction detection notification is pushed when, the ELD fails to synchronize with Coordinated Universal Time (UTC) in each 5-minute interval. 3. A Power Data Diagnostic Events notification is pushed to mobile application, when an ELD is not powered and fully functional within one minute of the vehicles engine receiving power and does not remain powered for as long as the vehicles engine stays powered. 4. A Power Compliance Malfunctions a notification is pushed to mobile application, when an ELD is not powered for an aggregated in-motion driving time of 30 minutes or more over a 24-hour period across all driver profiles. 26| P a g e ALS ELD USER MANUAL CONTINUE.. 5. A Position Compliance Malfunction a notification is pushed to mobile application when an ELD fails to acquire a valid position measurement within miles of the commercial motor vehicle moving. 6. A Data Transfer and/or Data Diagnostic Event a notification is pushed to mobile application when the operation of the data transfer mechanism(s) is not confirmed. 7. A Data Transfer Compliance is a notification is pushed to mobile application, when a malfunction occurs when the ELD stays in the unconfirmed data transfer mode following the next three consecutive monitoring checks. 8. An Unidentified Driving Records Data Diagnostic Event a notification is pushed to mobile application, when more than 30 minutes of driving time for an unidentified driver is recorded within a 24-hour period. 27 ALS ELD USER MANUAL MALFUNCTIONING PROCEDURE 1. Users are strongly urged to carry a spare ELD device on-board in the event the ELD device in use malfunctions. In such an event, the Operator can swap the ELD device, login to the existing trip with the alternative ELD, to ensure continuity of the Electronic logs, and record collection of the trip. 2. The trip data along with the malfunction notices should be communicated with dispatch upon the Operators first available safe opportunity. 3. The recording of the drivers hours of service on a paper log cannot continue for more than 8 days after the malfunction; a driver that continues to record his or her hours of service on a paper log beyond 8 days risk being placed out of service. 28| P a g e ALS ELD USER MANUAL GPS LOCATION AND OPERATOR PRIVACY Fig 2.7 1. Our ELD have the capability to automatically determine the position of the CMV in standard latitude/longitude coordinates with the accuracy. 2. During on-duty periods, our ELD records location with an accuracy of approximately after 1 minute. 3. During off-duty periods (such as using a vehicle for personal use), our ELD records location with an accuracy of approximately 10 miles, to protect Operator privacy. 29| P a g e