User manual for "J. J. Keller ELD - Android BYOD 2.0 and Compliance Tablet"
Below you will find the vendor provided user manual for the ELD product "J. J. Keller ELD - Android BYOD 2.0 and Compliance Tablet".
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J. J. Keller & Associates, Inc..
J. J. KELLER ENCOMPASS & ELD USER GUIDE - ELD MANDATE EDITION FOR ANDROID Copyright 2017 J. J. Keller & Associates, Inc. All rights reserved. Table of Contents Support ........................................................................................................................................................... 4 Support ................................................................................................................................................................................5 Copyright and Legal Notices..............................................................................................................................................6 Encompass Configuration............................................................................................................................. 7 J. J. Keller Mobile Settings................................................................................................................................................8 Gen 2.0 ELD Hardware ................................................................................................................................ 12 Gen 2.0 ELD Kit Components ..........................................................................................................................................13 Gen 2.0 ELD Device Basics ...............................................................................................................................................14 Gen 2.0 Harness Connection & ELD Installation...........................................................................................................17 Everyday Use ................................................................................................................................................ 18 Log In .................................................................................................................................................................................19 ELD Discovery and Connection Steps ............................................................................................................................20 Log Type Selection ............................................................................................................................................................24 Duty Status Selection .......................................................................................................................................................25 Missing Logs ......................................................................................................................................................................26 Trip Information................................................................................................................................................................27 Notifications .....................................................................................................................................................................28 Dashboard .........................................................................................................................................................................33 View Log - Hours of Service Information ................................................................................................. 34 View Log .............................................................................................................................................................................35 View Hours.........................................................................................................................................................................36 View Clocks ........................................................................................................................................................................37 View Trip Info ....................................................................................................................................................................38 View Log Remarks.............................................................................................................................................................39 Edit Logs.............................................................................................................................................................................41 Add Log Event ...................................................................................................................................................................45 Roadside Inspection .................................................................................................................................... 46 Roadside Inspection Mode - Data Transfer ...................................................................................................................47 Roadside Inspection Mode - Display Output.................................................................................................................51 Log Off........................................................................................................................................................... 56 Log Off Procedure ............................................................................................................................................................57 Vehicle in Motion ......................................................................................................................................... 60 Vehicle In Motion ..............................................................................................................................................................61 HOS Alerts..........................................................................................................................................................................63 Additional Functionality .............................................................................................................................. 66 Review Edit Requests .......................................................................................................................................................67 Team Driving - Reassigning Driving Events ..................................................................................................................71 Personal Conveyance .......................................................................................................................................................72 Yard Movements...............................................................................................................................................................78 Request Logs .....................................................................................................................................................................82 Duty Status Report ...........................................................................................................................................................83 ELD Events .........................................................................................................................................................................85 Malfunction and Data Diagnostic Code Information ...................................................................................................87 Unidentified Events ..........................................................................................................................................................89 End of Guide. This page intentionally left blank. ..........................................................................................................90 Support Support J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 4 Support Support Contact J. J. Keller Mobile Support with any questions you may have. See contact information below. Contact Information CUSTOMER CARE Encompass User Support Phone: 800-327-1342 Hours: 7:00 AM - 6 PM (Central) [email protected] KellerMobile Driver & Hardware Support Phone: 800-327-1342 Hours: 24/7 [email protected] Encompass and J. J. Keller Mobile Support Site Getting started, reference and troubleshooting resource and downloads available at: https://support.jjkeller.com/Encompass Instructions subject to change. For the most current instructions, visit https://support.jjkeller.com J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 5 Support Copyright and Legal Notices Android is a trademark of Google Inc. The Android robot is reproduced or modified from work created and shared by Google and used according to terms described in the Creative Commons 3.0 Attribution License. iPhone and iPad are registered trademarks of Apple Inc., registered in the U.S. and other countries. 2002 - 2017 All rights reserved. Neither the publication nor any part thereof may be reproduced in any manner without written permission of the publisher. United States laws and Federal regulations published as promulgated are in public domain. However, their compilation and arrangement along with other materials in this publication are subject to the copyright notice. Due to the constantly changing nature of government regulations, it is impossible to guarantee absolute accuracy of the material contained herein. The Publisher, therefore, cannot assume any responsibility for omissions, errors, misprinting, or ambiguity contained within this publication and shall not be held liable in any degree for any loss or injury caused by such omission, error, misprinting or ambiguity presented in this publication. This publication is designed to provide reasonably accurate and authoritative information in regard to the subject matter covered. It is provided with the understanding that the Publisher is not engaged in rendering legal, accounting, or other professional service. If legal advice or other expert assistance is required, the services of a competent professional person should be sought. J. J. Keller & Associates, Inc. 3003 W. Breezewood Lane P.O. Box 368 Neenah, WI 54957-0368 Phone: (800) 327-1342 Fax: (888) 327-1342 www.jjkeller.com Printed in the U.S.A. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 6 Encompass Configuration Encompass Configuration J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 7 Encompass Configuration J. J. Keller Mobile Settings When you place your ELD order, you, as the company's Encompass System Administrator, will receive a welcome email with a unique user name and password for Encompass. The link provided in the email will take you to an Encompass setup selection screen. You can chose a simplified set up wizard if your company is using the ELog Only edition of Encompass and if you have 25 or less drivers. If you do not meet those criteria, you should chose the standard setup, detailed below. As Encompass System Administrator, you have the responsibility to set and configure many company-specific items for your J. J. Keller Mobile system within Encompass. Some J. J. Keller Mobile settings must be configured in Encompass prior to utilizing the system, including the setup of all Keller Mobile users. To adjust J. J. Keller Mobile settings, look to the J. J. Keller Mobile Settings box. These settings are found in Setup / System Setup Home. The settings that are configurable in the section are: Mobile Company Settings - such as activation code, communication type, etc. Mobile Location Codes - Setup shortcuts for location entry by drivers when GPS is not available. Mobile Log Remarks - allows the admin to enable/disable system default log remarks, and/or create your own custom log remarks. Mobile User Logins - for setting drivers up, one at a time, with credentials to access the J. J. Keller Mobile software. Map Landmarks - for setting up distribution centers, customers, etc. for viewing on the map. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 8 Encompass Configuration Mobile User Logins - Add Multiple - for setting driver up, all at once or large groups at once, with credentials to access the J. J. Keller Mobile software. Mobile Device List - Displays all of the details related to the mobile devices in your fleet. Mobile Company Settings The Mobile Company Settings play a critical role in tying the ELD, J. J. Keller Mobile software, and J. J. Keller's Encompass together. Additionally, there are some controls here that can adjust the way the ELD performs. These settings may be configured, initially, by your J. J. Keller Project Manager. The Activation Code is setup once and is used to activate the J. J. Keller Mobile software for your company on your drivers devices. This may be specific to each company location. The Log Day Purge Count is how many days worth of logs will be kept on the drivers devices within the J. J. Keller Mobile software. This does not affect how long the ELD will keep data. The ELD Collection Rate Seconds is how often the ELD is gathering ECM data. The default is 1 second. You should always leave this setting as is. The Number of Days to Include in FTM Trips defaults to 1, but if your trips are typically a distinct number of days, you may wish to configure this to that particular number of days. The Driver Start Distance (miles) is how far the vehicle can move before J. J. Keller Mobile application indicates a driving status (AOBRD only setting). The Driving Start Speed is a mandate regulation whereby a "driving" event is triggered when the vehicle hits 5 miles per hour (mph). This is defaulted to "5" in Encompass to comply. The Driver Stop Minutes is how long you want the J. J. Keller Mobile application to wait before automatically changing the status from driving to on-duty. For example, if the driver is stopped for more than 5 minutes, you may want the system to default to on-duty status. In that case, you would enter 5 in this field. The Max Acceptable Speed (MPH) is the maximum speed you wish your vehicles to travel. This does not govern the vehicles, but simply allows you to view time spent over this threshold. The Max Acceptable Tachometer (RPM) is used for threshold exception alerts, as well as daily information, such as time spent over this threshold. Set this to an RPM that you do not wish your vehicles to surpass. The Hard Brake Deceleration Speed (MPH in 1 second) determines what is considered a hard brake or sudden stop by your companys standards. The default is 7MPH in 1 second, so if a vehicle decelerates 7MPH in 1 second, then a hard brake alert will be generated. 7MPH may be too tight for your company. For some companies, 15MPH deceleration is appropriate in 1 second. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 9 Encompass Configuration Multiple user functionality allowed? This setting is here to support operations where multiple users are logging into the same device. Mobile User Logins Prior to setting up any mobile user logins, the driver(s) need to be added to the system under the Employees tab of the Driver Management portal in Encompass. The Mobile User Logins entry screen is used to add one driver login at a time. Each driver needs a username and password to access the J. J. Keller Mobile software. To create usernames and passwords for drivers, you'll need to choose from the employees you have already entered into the system. When adding your drivers to the system, it is critical that a Rule Set is selected under Employee Rules, so the system knows what rules to use when auditing logs. Additionally, a hire date is important, as that will be the day that the system starts to expect logs. ELD users will also be required to have their license information available. You can either enter it at the same time you're entering a new driver record or enter it when entering mobile login information. Once drivers are added, proceed with creating mobile user logins. These logins are ONLY for the J. J. Keller Mobile software on the devices, and will not give that driver ANY access to J. J. Keller's Encompass. On the mobile user login entry screen, you may view all drivers already setup, edit, and delete those drivers, as wlel as change thier passwords. To add a new driver login: J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 10 Encompass Configuration 1. Select Add New Login 2. Select the Employee from the Employee drop-down. 3. Assign the driver a username and password (minimum of 4 characters) You may also select Change Password Next Login. This will allow the driver to enter the username and password that you have created for him/her upon their first login to the J. J. Keller Mobile software, but then they will be prompted to change their password. Finally, each driver account must have valid drivers license information. You can either enter the driver's license information at the time of entering the original driver record or you can add it while setting up the mobile login. (The system will auto-populate the information for you if you've already entered the license information.) You should be aware, when setting up the usernames and passwords, of the type of device being used by the driver. For example, if the driver is using a device that has letters and numbers on the same keys, you would not assign him/her an alpha/numeric username or password. You would want to keep it as simple as possible and utilize just a few alpha characters. If a driver is using a device with three letters per key, it is easiest to only assign usernames and passwords that utilize the first letter on each key. The mandate will also require you to create a login for mechanics, dock workers, etc (anyone who moves vehicles in the yard over 5mph). To do so, setup all your potential users under the employees tab and then select their name on the Add User Login screen. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 11 Gen 2.0 ELD Hardware Gen 2.0 ELD Hardware J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 12 Gen 2.0 ELD Hardware Gen 2.0 ELD Kit Components Below are the items included in your ELD Kit. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 13 Gen 2.0 ELD Hardware Gen 2.0 ELD Device Basics This section provides an overview of the Electronic Logging Device hardware. ELD Hardware Each ELD includes: 1. 2. 3. 4. Four LEDs on the front: Green, Amber, Red and Blue Bluetooth reset button on the front Harness connection on the back Mounting slots and adhesive strips on the bottom J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 14 Gen 2.0 ELD Hardware Wiring Harness Options There are currently 5 harness configurations that we support for different vehicle types: - Standard OBDII - Heavy Duty OBD - 6 Pin - 9 Pin (250kbps) - 9 Pin (500kbps) Each wiring harness has a built-in Y-connector, to facilitate connecting a diagnostic tool to the vehicle without having to unplug the ELD. ELD LEDs J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 15 Gen 2.0 ELD Hardware In addition to the patterns listed above, there is an additional pattern. When the vehicle is in motion and the mobile app is not connected to the ELD, the LED pattern will display as solid red and green quadruple blink. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 16 Gen 2.0 ELD Hardware Gen 2.0 Harness Connection & ELD Installation Your vehicle will have either a 6-pin, 9-pin or OBD (trapezoidal) connection. Use the appropriate wiring harness for your vehicle and ELD. Gen 2.0: 1. To install the ELD, locate the diagnostic port in the vehicle. 2. Using your vehicle-specific wiring harness, plug the male end of your vehicle-specific Yconnecter harness into the diagnostic port. -Or if you prefer, remove the mount or bracket. Plug the male end of your vehiclespecific Y-connector into the just removed diagnostic port. Then secure the female end of the Y-connecter in the vehicle diagnostic port space for future engine diagnostic needs. 3. Connect the fastener end of the harness to the ELD. 4. The LEDs on the ELD will flash if youre receiving power. If you are not receiving power at all, ensure your harness is securely connected to the diagnostic port and the ELD. 5. Mount the ELD using either the hook and loop adhesive or the mounting slots located on the sides of the device J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 17 Everyday Use Everyday Use J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 18 Everyday Use Log In Disclaimer This disclaimer is displayed each time the application is launched. User must select the OK button to confirm and continue. Enter Username and Password 1. Enter your Username and Password. 2. Choose Login - Solo Driver or Login - Team Driver. The Check Hours option allows the driver to view their available hours without logging on-duty time. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 19 Everyday Use ELD Discovery and Connection Steps Listed below are the steps for connecting the mobile application to the ELD. Note that if this is the first time you are attempting to connect to an ELD with your mobile device, you will need to press/hold the Bluetooth reset button on the front of the ELD for 5 seconds until the blue LED flashes. Bluetooth Prompt After the login screen, the application will attempt to connect to an ELD. If Bluetooth is turned off within the mobile device, the application will ask you for permission to turn it on; select Yes to turn on Bluetooth. At this point, the Discovery process will attempt to locate ELDs. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 20 Everyday Use Discovering the ELD If the Discovery process does not locate your ELD, select the Discover button to find the ELD. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 21 Everyday Use Discovering the ELD (cont.) The screen above will appear. This might take a few moments while it is searching for an ELD via Bluetooth. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 22 Everyday Use Activate ELD Once an ELD is discovered, it will appear in a dropdown menu. 1. Select your unit number (vehicle identifier) from the list (if this is the first time connecting to this ELD, it will show up as the Serial number of the ELD). 2. Select Set Default ELD if this device will typically be connected to this ELD. 3. Select the Activate button, then select Continue. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 23 Everyday Use Log Type Selection Log Type This screen is only displayed to users when the user account is configured to allow either Exempt Logging (mobile exempt log) or Exempt from ELD Use. This screen allows a user to select the type of logging they will use during the day. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 24 Everyday Use Duty Status Selection Duty Status Selection This screen is displayed to users each time they log into the application. Users can choose their duty status upon logging into the KellerMobile application, including use of special driving categories. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 25 Everyday Use Missing Logs Create Off Duty Logs During the login process, KellerMobile will check Encompass to see if there are any missing logs for this user. If there are, this alert prompts the user to create off-duty logs for each day listed. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 26 Everyday Use Trip Information Enter Your Trip Information Users will then be prompted to enter Trailer Number(s), Shipment Info and Unit Number. If you are connected to an ELD, the Unit Number will populate automatically. All of these fields are required before moving on to the next step in the process. Default values can be set if the same trailer and/or shipment is hauled each day by selecting the appropriate Set Default check box under each field. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 27 Everyday Use Notifications When logging into KellerMobile, there are several alerts that may be displayed to the user. Below is a listing of those alerts. Special Driving Categories Configuration Settings When a user account is modified to allow/deny use of special driving categories (Yard Moves and/ or Personal Conveyance), the user must be notified. This message states: Your account has been configured with the following special driving category settings: Authorized Personal Use of CMV: Enabled (or Disabled) Yard Move: Enabled (or Disabled) And allows for option of OK. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 28 Everyday Use Review Log Edits When logs in Encompass are modified, an alert displays to let the user know changes were made. The user must review the changes and either accept or reject the modifications to their log(s). This message states: There have been edits made to your logs. Do you want to review the suggested edits? And allows for options of No and Yes. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 29 Everyday Use Certify/Recertify Logs If there are logs on the mobile device that are not yet certified, or edits that would cause logs to need recertification, the user is notified upon login that there are logs that require certification and/or recertification. This message states: You have Logs on your device that have not been certified. Would you like to certify them now? And allows for options of No and Yes. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 30 Everyday Use Unidentified Driving Events Unidentified Driving Events will be displayed to the user during the login process (after connecting to the ELD), and he/she will be asked to review and either claim or not. Unclaimed events will be sent back to Encompass for assignment. See the Unidentified Events section for further details. Open DVIR Pending Review J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 31 Everyday Use When connecting to an ELD, there may be pending inspections that require review. These are post-trip DVIRs that were reported for this vehicle that had a defect that required attention. Follow the Review Inspection process to certify that the repairs have been made. This message states: Open DVIR Pending Review. And allows for option of OK. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 32 Everyday Use Dashboard Home Screen Select one of the links to be taken to the appropriate screen. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. J. J. Keller Mobile Logo ...tap to return to this screen Driver Name of current active/designated driver Driver Location at last duty status change...tap to edit Duty Status ...tap to edit Date & Time of last duty status change... tap to edit Menu ...tap to access other areas in app View Log and other HOS info... tap to view log, hours, etc. Vehicle Inspection ...tap to launch DVIR menu ELD Connection Status identifies ELD status... tap to edit Roadside Inspection/Data Transfer ... tap to launch Roadside Inspection mode Log Off ...tap to Exit the application and submit logs J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 33 View Log - Hours of Service Information View Log - Hours of Service Information J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 34 View Log - Hours of Service Information View Log Select the View Log icon on your Dashboard to access Hours of Service information. View Grid After selecting the View Log icon, the View Grid screen is displayed, which is an image of the grid log. All of the items in the left hand menu will display real time information about the drivers Hours of Service. The legend below the grid identifies what the shaded portions of your grid log indicate (including standard duty status changes, edits, Authorized Personal Conveyance and yard Moves): - Red - standard duty status changes - Green - Edited events - Yellow - Authorized Personal Use of CMV (PC) - Blue - Yard Move (YM) J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 35 View Log - Hours of Service Information View Hours Available Hours Report The Available Hours Report will show available hours for the week, daily on-duty limits, drive time and required 30 min break, if applicable. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 36 View Log - Hours of Service Information View Clocks Hours Available This screen represents the Available Hours Report in a graphical display It's the same screen that is displayed while the driver is in a Driving status and the vehicle is in motion. These will update in real time to reflect the time available to the driver. The Blue area on the Driving Hours Available clock displays how much time is left before a 30 minute break is required. The time is also shown in parenthesis above the clock. The clocks will turn Yellow as a warning that you have reached 25% of your remaining available time. The clocks will turn Red when a driver has exceeded one or more of the limits. While the vehicle is in motion, notifications will be presented to the user as they are nearing their Hours of Service limits. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 37 View Log - Hours of Service Information View Trip Info Trip Information The View Trip Info option displays the Trailer Numbers, the Shipment Info about the load, and the Unit number they are operating. By selecting the Edit button the driver can edit information any time. Drivers can also choose to make these fields their default entry (if, for example, they always carry the same trailer) by choosing the appropriate Set Default checkbox on the Edit Trip Information screen. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 38 View Log - Hours of Service Information View Log Remarks View Log Remarks Log remarks can be added for any duty status change that has occur. Select Add Log Remark on a specific duty status. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 39 View Log - Hours of Service Information Add/Edit Log Remark The driver is presented with a dropdown menu to choose a standard log remark. There is also a text field where drivers can add additional information. Once the remark is complete, choose Save. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 40 View Log - Hours of Service Information Edit Logs Review Log dates/times and Select Event to Edit Drivers have the ability to edit today's log and previous days logs by selecting Edit Log button. 1. Select the log to edit. Use the arrow keys to select the correct date. 2. Click on the appropriate Edit button to change the event. Events can also be added to the log by selecting Add Event. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 41 View Log - Hours of Service Information Complete all required fields When editing or adding events, all fields on the screen will be required to be populated, and must include an annotation as to why the edit is being made. Once the edit/add is complete, select Apply to save the event. Confirmation J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 42 View Log - Hours of Service Information If all fields are populated, a confirmation message will be displayed. Error/Incomplete Edit Information If data is missing in the fields, a message will display letting the user know which fields are incomplete. Users can continue to edit or add events as necessary. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 43 View Log - Hours of Service Information Edited Log Once a user has edited a log, the modifications will show up in Green, as shown above. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 44 View Log - Hours of Service Information Add Log Event Adding a Log Event Adding a log event is very similar to editing a log event, except the user has to input all required data. Once all fields are populated, select Apply to save the event. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 45 Roadside Inspection Roadside Inspection J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 46 Roadside Inspection Roadside Inspection Mode - Data Transfer When choosing the Roadside Inspection icon from the Dashboard, users are presented with 2 options. The Data Transfer button allows the user to send an output file to the roadside inspection official. The Roadside Inspection Mode button allows the official to review the necessary hours of service information on the mobile device. Data Transfer Select Data Transfer to begin the process of transferring data to a roadside inspector. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 47 Roadside Inspection Confirmation to Initiate Data Transfer Upon selecting the Data Transfer option, the user will be presented with a confirmation question. Select Yes to continue. Certify/Recertify Logs J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 48 Roadside Inspection If the user has logs on the mobile device that have not been certified and sent to Encompass yet, they will be presented with the above message. Selecting Yes will take the user to the Certify screen, where they can choose the logs they want to certify and submit to Encompass, and then continue on the data transfer process. Selecting No will not send uncertified logs to Encompass, and create an output file that will not contain all of the necessary information for the roadside inspection. Choose Your Method We offer 2 methods, both considered Telematics options by the FMCSA, to transfer the file to the roadside inspection official. Users will select the format they want the file output in (either Email or Web Services. They may also provide an optional Output File Comment that they require to be entered. Once the method and the comment have been entered, select Transfer to send the file. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 49 Roadside Inspection Successfully Completed Once your request has been completed, you will receive a 'File Transfer Completed Successfully' message. Select OK to return to the Dashboard. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 50 Roadside Inspection Roadside Inspection Mode - Display Output Roadside Inspection Mode Select Roadside Inspection Mode. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 51 Roadside Inspection Enter Password After entering password, provide mobile device and Roadside Inspection Instruction Card to the inspection official. Review Driver Information - Header J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 52 Roadside Inspection Inspection official can now select the date he/she wishes to review. The header section contains information about the Driver, Vehicle, ELD and some additional information located in the Other category. Review Driver Information - Graph Grid The graph grid displays the log for that day. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 53 Roadside Inspection Review Driver Information - Detail The Event Listing section displays all of the events that occurred on a given day. Review Unidentified Driver Profile Info J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 54 Roadside Inspection The Unidentified Driver Profile will display unidentified driving periods if events exist. The detail of each unidentified driving period is displayed. Exit Roadside Inspection Mode To exit roadside inspection mode, select Exit Roadside Inspection Mode, and then enter your password. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 55 Log Off Log Off J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 56 Log Off Log Off Procedure Log Off Select the Log Off icon begin the log out process. Submit & Exit Application After Log Off icon is selected, the user has the following options: J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 57 Log Off 1. Duty status upon Logout - Allows the user to choose their duty status once logged out of the application (standard is Off-Duty) 2. Submit allows the user to certify and/or submit logs upon logout. 3. Logout exits the J. J. Keller Mobile application without submitting the log to Encompass. 4. Cancel returns the user back to the J. J. Keller Mobile dashboard and cancels the logoff process. Certify Logs Upon selecting Submit in the previous step, the user is taken to the Certify Logs screen. Here the user selects one or more logs to certify as accurate and submit to Encompass. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 58 Log Off The user is then prompted to ensure that they have reviewed their logs and are certifying that they are accurate. This message states: I hereby certify that my data entries and my record of duty statu for this 24-hour period are true and accurate. This allows for options of Not Ready and Agree. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 59 Vehicle in Motion Vehicle in Motion J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 60 Vehicle in Motion Vehicle In Motion Vehicle in Motion When the vehicle is in motion, the application locks itself down and displays the three (3) clocks above. While the application is locked down, the user cannot access the menu or manipulate the application. There are, however, HOS alerts that will be presented to the user during this time to let them know that they are approaching their HOS limits. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 61 Vehicle in Motion Vehicle in motion (Night Mode) Select Night Mode to enable easier visibility during night time driving scenarios. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 62 Vehicle in Motion HOS Alerts Alerts that appear while the vehicle is in motion. 60 and 30 min Warning Messages This message states: Driving/On-duty may continue until (date/time). At that point a 30 min rest break is required. And allows for option of OK. This message states: J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 63 Vehicle in Motion Driving/On-duty may continue until (date/time). At that time a violation may occur. And allows for option of OK. The above alerts will display on your device screen when any of these conditions are met: 1. 30 Min Rest Break: 60 minutes prior, 30 minutes prior to violation. 2. Driving (and On-Duty) Time Limits: 60 minutes prior, 30 minutes prior to violation. Violation Message This message states: You have exceeded your allowable hours of service prior to a rest break (395.3(a)(3)(ii)). And allows for option of OK. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 64 Vehicle in Motion This message states: You have exceeded your allowable hours of service (395.3(a)(3)(i)). And allows for option of OK. The above alerts will display on your device screen when any of these conditions are met: 1. 30 Min Rest Break: At time of violation. 2. Driving (and On-Duty) Time Limits: At time of violation. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 65 Additional Functionality Additional Functionality J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 66 Additional Functionality Review Edit Requests Edit Requests made to logs in Encompass are required to be reviewed by the mobile user. Review Edit Requests During login, users will be prompted to Review Edit Requests if an Encompass user has made changes/edits to logs. These are required to be accepted/rejected by the corresponding driver. Users can navigate to this screen anytime by selecting View Log->Review Edit Requests. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 67 Additional Functionality Requested Edits Select the View button in order to see what changes have been made. Users can also select View Original Log to see what event will be changed if the events are accepted. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 68 Additional Functionality View Details By selecting the View button, users can see all of the data that may have been changed about the existing event, or the new event (for example, an unidentified driving event being assigned by an Encompass user). Accept/Reject Edits J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 69 Additional Functionality Upon selecting Accept Edit, the user is presented with a confirmation screen, ensuring that the user wants to accept the requested edit. Edit Request Accepted A success message will be displayed. If the user Rejects the edit request, that information will be sent back to Encompass. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 70 Additional Functionality Team Driving - Reassigning Driving Events Team drivers now have the ability to reassign driving events that were originally assigned to an incorrect driver. Reassigning Driving Events If a driver is identified on the Elog as the 'active user' when they weren't the actual driver, he/she can re-assign that time to the other team driver. To do so, navigate to the Edit Log screen (View Log->Edit Log), choose the driving event that he/ she wishes to reassign, and then select the Reassign button. Upon doing so, the driver will be presented with a listing of other team drivers to choose from. Select a team driver, the duty status that the user should have been in during that time and enter an annotation as to why the driving time is being reassigned. This information will be sent to that team driver. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 71 Additional Functionality Personal Conveyance The Personal Conveyance functionality allows a driver to drive a commercial motor vehicle and not have that time count against their HOS driving time. Please check your company policies to determine if your fleet can utilize this functionality. Employee Rules The Personal Conveyance setting within Encompass determines whether individual drivers will have the ability to utilize the Personal Conveyance functionality within KellerMobile. Within the mobile app, users can navigate to this screen (Menu->System Menu->Records->Employee Rules) to see if personal conveyance has been enabled. If new rules have been enabled in Encompass, select Download to update employee rules. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 72 Additional Functionality New Status Once this rule is downloaded to KellerMobile, users will see the checkbox option of Authorized personal use of CMV on the New Status screen when they choose Off Duty status. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 73 Additional Functionality New Status (cont.) Users must check the box for Authorized personal use of CMV? prior to beginning to drive the vehicle for personal conveyance to be enabled. This box is unchecked by default. The user will also be required to enter an Annotation, which is a note explaining the use of this setting. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 74 Additional Functionality Dashboard Once Authorized personal use of CMV? is enabled, users will notice the duty status (in the green bar above) will show the status as Off Duty - P.C. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 75 Additional Functionality Vehicle in motion When the vehicle begins moving while in this status, the normal HOS clocks will not be displayed; instead the application will display the above message. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 76 Additional Functionality End Personal Conveyance After the user turns the engine off, they are still in PC mode. Once the engine is turned back on again, referred to as a power cycle of the ignition, they will be asked if they want to End Personal Conveyance? If the user chooses NO, they will continue to be in Off Duty - PC. If the user chooses YES, then they will be taken out of PC, but will remain in Off-Duty status. If the user ignores this message, and then begins driving, they will be placed into an OnDuty Driving status. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 77 Additional Functionality Yard Movements The Yard Move functionality allows a driver to drive a commercial motor vehicle and not have that time count against their HOS driving time. Please check your company policies to determine if your fleet can utilize this functionality. Employee Rules The Yard Move setting within Encompass determines whether individual drivers will have the ability to utilize the Yard Move functionality within KellerMobile. Within the mobile app, users can navigate to this screen (Menu->System Menu->Records>Employee Rules) to see if personal conveyance has been enabled. If new rules have been enabled in Encompass, select Download to update employee rules. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 78 Additional Functionality New Status Once this rule is enabled in Encompass, a user will see this option of Authorized Yard Move? on the New Status screen when they choose On Duty status. New Status (cont) J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 79 Additional Functionality Users must check the box for Authorized Yard Move? prior to beginning to drive the vehicle for personal conveyance to be enabled. This box is unchecked by default. The user will also be required to enter an Annotation, which is a note explaining the use of this setting. Dashboard Once Authorized Yard Move? is enabled, users will notice the duty status (in the green bar above) will show the status of On-Duty YM. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 80 Additional Functionality Vehicle In Motion When the vehicle begins moving while in this status, the normal HOS clocks will be displayed, however, the Driving time clock will be grayed out as this time does not count against driving time. End Yard Move To end the use of Yard Move status, the user must change duty status back to standard On-Duty without the Authorized Yard Move provision enabled. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 81 Additional Functionality Request Logs Drivers can request 6 months of logs to be emailed to them through this function. Request Logs From the home screen, click on Menu->System Menu->File->Request Logs. Enter your email address, select a time frame (start and end dates) and then select Submit. Logs will be delivered to your email within 24 hours. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 82 Additional Functionality Duty Status Report To view the duty status for each day, select Menu->System Menu->Reports->Duty Status. Select the Log Date Use the dropdown menu or arrows to select the Log Date. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 83 Additional Functionality Summary View To view the a summary of that day's activity, such as Ruleset, Location, etc., select Summary. Duty Status Detail You can also view Duty Status Detail. Here you will see details, such as Tractor Number and Distance Traveled. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 84 Additional Functionality ELD Events The ELD Events listing provides a list of all ELD events for a given day, as well as a detailed view of each event. ELD Events Report The user can review all ELD events for a given day. Select View link next to any ELD Event to review all event detail. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 85 Additional Functionality Detailed View of ELD Event J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 86 Additional Functionality Malfunction and Data Diagnostic Code Information This report will provide a listing of all possible Malfunction and Data Diagnostic code information. Compliance Malfunction Codes Malfunctions and Data Diagnostic events will also be displayed in the blue banner at the top of each screen in the form of a red or yellow circle with an exclamation point. Selecting the notification will bring the user to a screen similar to the one below, but will highlight the exact malfunction or data diagnostic event that is occurring. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 87 Additional Functionality J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 88 Additional Functionality Unidentified Events Unidentified Events occur when the vehicle moves but the mobile application is not connected to the ELD. Drivers can claim these events within the application (select Menu->System Menu>Records->Unidentified ELD Events). Drivers must connect to the ELD to allow the application to read the driving history. Unidentified Events It is recommended you check for Unidentified Events prior to submitting logs at the end of each day. If Unidentified Events exist, they will show in the Unidentified Events screen with a checkbox to the left of the driving event. You can then check any of the boxes of driving times that have not been claimed. By checking the box, you will claim this event to your log for that particular day. Select the appropriate check box(es) and choose Claim. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 89 Additional Functionality End of Guide. This page intentionally left blank. J. J. Keller Encompass & ELD User Guide - ELD Mandate Edition for Android Page 90