User manual for "MilesAhead DRIVE"
Below you will find the vendor provided user manual for the ELD product "MilesAhead DRIVE".
For contact information and additional devices produced by the same vendor see their page
Blue Dot Solutions.
V1 February 2019 MilesAhead DRIVE Page 1 v1.19.01 INTRODUCTION .............................................................................................................................4 HOURS OF SERVICE COMPLIANCE ...................................................................................................4 ADMINISTRATOR MILESAHEAD/MYGEOTAB FLEET PORTAL ..........................................................6 Hours of Service Compliance ................................................................................................................................ 6 Setup (Trailer) ....................................................................................................................................................... 7 Setup (User/Driver) .............................................................................................................................................. 7 Exemptions ...................................................................................................................................................... 8 Clearances ........................................................................................................................................................ 8 HOS-Only Access .............................................................................................................................................. 9 DVIR-Only Access ............................................................................................................................................. 9 Messaging-Only Access .................................................................................................................................... 9 Ability to Mark DVIRs as Repaired ................................................................................................................... 9 Driver Assignment .............................................................................................................................................. 10 Hours of Service Reports ................................................................................................................................ 10 Hours of Service Duty Status Logs Report ..................................................................................................... 10 Unidentified Drivers ....................................................................................................................................... 11 Editing Logs .................................................................................................................................................... 12 Unassigned Logs............................................................................................................................................. 13 Filter for Unassigned Logs With or Without Annotations ............................................................................. 13 Incorrectly Claimed Logs ................................................................................................................................ 14 After Editing a Log.......................................................................................................................................... 14 Compliance Graph ......................................................................................................................................... 14 Compliance Print............................................................................................................................................ 15 Hours of Service Violations Report ................................................................................................................ 15 Hours of Service Availability Report .............................................................................................................. 15 MILESAHEAD DRIVE APPLICATION ................................................................................................ 16 Setup ................................................................................................................................................................... 16 Login............................................................................................................................................................... 16 App Navigation Menu ......................................................................................................................................... 17 HOS Dialog ..................................................................................................................................................... 18 Next ................................................................................................................................................................ 21 Options Menu ................................................................................................................................................ 22 Map Tools ........................................................................................................................................................... 23 Map Context Menu ........................................................................................................................................ 23 Load Summary Dialog .................................................................................................................................... 24 MilesAhead NAV ............................................................................................................................................ 25 Map Features Dialog ...................................................................................................................................... 26 My Day Planner .................................................................................................................................................. 27 Request Load ................................................................................................................................................. 29 Trip Options ................................................................................................................................................... 30 Load Summary ............................................................................................................................................... 31 Abandon Trip ................................................................................................................................................. 32 Trip Map......................................................................................................................................................... 33 Pause Trip ...................................................................................................................................................... 35 Complete Load ............................................................................................................................................... 37 Messages ............................................................................................................................................................ 39 Help and Feedback ............................................................................................................................................. 40 MilesAhead DRIVE Page 2 v1.19.01 Feedback ........................................................................................................................................................ 41 Synchronize......................................................................................................................................................... 46 About .................................................................................................................................................................. 47 Settings ............................................................................................................................................................... 49 Display Time ................................................................................................................................................... 50 Language ........................................................................................................................................................ 52 GEOTAB DRIVE APP ...................................................................................................................... 54 Access from MilesAhead DRIVE App .................................................................................................................. 54 Hours of Service Menu .................................................................................................................................. 54 In-Vehicle Setup .................................................................................................................................................. 54 Log In .................................................................................................................................................................. 55 Attach Vehicles and Trailers ............................................................................................................................... 56 Disassociation from Current Vehicle ............................................................................................................. 57 Verify Logs .......................................................................................................................................................... 58 Claiming Unassigned Logs .................................................................................................................................. 59 Driver Vehicle Inspection Report (DVIR) ............................................................................................................ 59 Manually Selecting Assets .................................................................................................................................. 60 Co-Drivers ........................................................................................................................................................... 61 Geotab Drive App Dashboard (UI) ...................................................................................................................... 62 Information Dialog ......................................................................................................................................... 62 Geotab Drive App Hours of Service UI ........................................................................................................... 63 The Hours of Service (HOS) UI provides the driver will all the tools necessary for tracking and recording their duty status. It also provides the ability to verify logs and provide information for roadside inspections. ....... 63 Status Tab ...................................................................................................................................................... 63 Motion Detected When Driving (While Logged In) ....................................................................................... 65 Driving in Violation ........................................................................................................................................ 66 Graph Tab ...................................................................................................................................................... 67 Logs Tab ......................................................................................................................................................... 68 Logs Tab Location Information .................................................................................................................. 69 Logs Tab Manual Logs ............................................................................................................................... 70 Logs Tab Verifying Logs ............................................................................................................................. 71 Options Tab .................................................................................................................................................... 73 Options Tab Rulesets ................................................................................................................................. 73 Options Tab Compliance Report ............................................................................................................... 73 Diagnostic Events and Malfunctions ............................................................................................................. 75 Logging Out ......................................................................................................................................................... 77 Complete a DVIR ............................................................................................................................................ 77 Verifying Logs ................................................................................................................................................. 77 Setting a New Duty Status ............................................................................................................................. 78 Geotab Drive App Settings ................................................................................................................................. 79 Updating the App ........................................................................................................................................... 79 Reporting Bugs ............................................................................................................................................... 79 WORKFLOW REFERENCE .............................................................................................................. 80 Circle of Service .................................................................................................................................................. 80 Start................................................................................................................................................................ 80 DVIR ............................................................................................................................................................... 85 Depart ............................................................................................................................................................ 86 Arrive.............................................................................................................................................................. 87 DVIR ............................................................................................................................................................... 89 End ................................................................................................................................................................. 90 MilesAhead DRIVE Page 3 v1.19.01 INTRODUCTION MilesAhead DRIVE provides trucking organizations with an innovative driver workflow experience to unify the many different applications and job functions drivers must balance today. Built from the ground up to make drivers everyday lives easier, the MilesAhead DRIVE experience combines advanced driver workflow concepts with deeply integrated commercial navigation, messaging and ELD capabilities to improve fleet-wide operations. MilesAhead DRIVE enhances Blue Dots leading driver workflow solution with unique integration to Geotabs safety and compliance product offering. By embedding the standard Geotab Drive mobile application within MilesAhead DRIVE, drivers will benefit from a seamless user experience that eliminates the need to jump back and forth between applications. It intelligently presents ELD information to drivers when they need it throughout the day, removing guesswork, and optimizing efficiency. Combined with the MilesAhead/MyGeotab Portal to administer the compliance portion of the solution, MilesAhead DRIVE simply leverages this leading ELD solution and uniquely combines it with a driver workflow platform. Everything a driver needs - all in one place in an easy and intuitive interface Manage trips and stops Fully Integrated ELD functions Highly configurable workflow tasks 2-way messaging, voice and video communications Document imaging and signature capture Commercial navigation & real-time traffic Weather alerts and visualization Note : The MyGeotab Portal and Geotab Drive Application are included in this User Manual for reference. HOURS OF SERVICE COMPLIANCE The MilesAhead DRIVE Application is currently compliant with FMCSA 395.15 of 49 CFR Part 395 (AOBRD). As a motor carrier, before using the MilesAhead DRIVE App, you must: Know your obligation as a motor carrier FMCSA 395 Make sure every driver has a copy of the MilesAhead DRIVE App Maintain a second (backup) copy of the electronic hours-of-service files, by month, at a different physical location MilesAhead DRIVE Page 4 v1.19.01 The MilesAhead DRIVE App: Works on a fixed 24-hour period starting at 12 AM Supports all time zones Supports the following rulesets: FMCSA 7-day/8-day California intrastate Florida Intrastate Texas intrastate Canadian Duty 1 & 2 (currently in BETA) MilesAhead DRIVE Supports the following exemptions: Page 5 Short Haul 16-hour Adverse driving conditions Personal conveyance Yard move Wait at well (for oil-wellservicing drivers) Oil transport Salesperson v1.19.01 ADMINISTRATOR MILESAHEAD/MYGEOTAB FLEET PORTAL Note : All Record of Duty Status (RODS) fields can be edited in the Fleet Management Application. Edited RODS will be permanently identified as having been edited. Hours of Service Compliance To be compliant with hours of service regulations, you must add your company information to the GeoTab Fleet Management Application. In the Fleet Management Application, go to Administration > System... > System Settings. Fill in the Company name and Company address fields, then set the Maximum personal conveyance distance. The personal conveyance distance determines the maximum distance that a driver can drive under the Personal Conveyance exemption. Exceeding this distance will disable the exemption and place the driver in the Driving duty status. Click Save to finalize your changes. You will need to install a Telematics Device in the vehicle that will be used together with the MilesAhead Drive App. See here for installation instructions. Once the device is installed, log in to the Fleet Management Application and select Vehicles from the main menu. Next, click the Add button and select Add vehicle from the dropdown menu. Fill in the Serial number associated with the Telematics Device, and add a Description to help you identify the device. Click OK to add the device. Once the device has been added, select it from the Vehicles page. On the page that follows, click the More Details button and fill out the following information: License plate: The license plate information must be filled out to be compliant with Hours of Service regulations. Hours of service: Set the hours of service option to On. This will enable the generation of duty status logs within the system for hours of service compliance. If set to Automatic, this feature will auto-activate if the system determines that the vehicle is using HOS features. Once the vehicle is communicating with the Fleet Management Application, verify that the following information is correct: MilesAhead DRIVE Page 6 v1.19.01 Vehicle identification number (VIN) Odometer value Current engine hours Setup (Trailer) Select Engine & Maintenance > Trailers from the main menu, then select the Add button at the top of the page. Enter the desired name for the trailer and any relevant comments. Next, select the groups for this trailer. The trailer will be visible to members of the selected groups and their parent groups. If the driver does not belong to the same group as the trailer or a parent group, the driver will not be able to select the trailer from within the Geotab Drive App. Setup (User/Driver) Once the vehicle has been properly configured, you will need to configure the user account of every driver who will be using the Geotab Drive App. The driver will need a username and password to log in to the Geotab Drive App. Before drivers can use the Geotab Drive App to manage their hours of service (HOS) and driver vehicle inspection reports (DVIR), they must have their accounts created and configured to meet compliance regulations. Select Administration > Users from the main menu to view all user accounts. If a driver does not already have an account, click the Add button to create a new user. Otherwise, select the drivers account from the list. In both cases, you will see the User Edit page. Verify that the account has the following information on the User tab: 1. 2. 3. 4. User name First and last name Password An appropriate security clearance The Geotab Drive App user clearance is the default clearance for Geotab Drive App users. 5. Set the Data access to the groups appropriate for the user. Users will not be able to see vehicles or HOS logs outside of their data access. Once this information has been filled, go to the Driver tab: Set This user is a driver to Yes Set Prevent driver access to shared data to Yes On the UI Settings tab, ensure that the following is correctly set up: Distance measurement system Fuel economy measurement Time zone MilesAhead DRIVE Page 7 v1.19.01 Note : The time on the mobile device must be set to change automatically. On the HOS Settings tab, configure the following information: Ruleset Followed by User The exemptions relevant to the driver Home terminal Home terminal address Carrier number Yard Move and Personal Conveyance exemptions Authority name Authority address Important: The HOS settings above are critical to being compliant. Please make sure that this information is filled out correctly. Exemptions By default, drivers only have access to the Adverse Driving Conditions exemption through the Geotab Drive App. Additional exemptions must be configured for a drivers account before the driver can use the exemption. A list of all available exemptions can be found here. Clearances Clearances determine the features that users have access to in the Drive App. You will need to set the clearances of your drivers to match their role. Security clearances can be created and modified by clicking the Clearances button above the user list. The Application has a built-in clearance for users of the Geotab Drive App called the Drive App user clearance. The Geotab Drive App user clearance will allow the user to access HOS, DVIR, and messaging capabilities. Note : Using HOS features will incur additional charges if your device is not on the HOS rate plan or above. If you do not want to incur additional charges, remove the Administer HOS Logs and View HOS Logs clearances for the driver. If you wish to limit the features to which the driver has access to, click on the Geotab Drive App user clearance, then click on the Add Sub-Clearance button. MilesAhead DRIVE Page 8 v1.19.01 A Sub-Clearance is a customized level of access to the application. It can be used to give a user more privileges or fewer privileges based on organizational need. Below are some restricted-access modes for the Drive App. HOS-Only Access Remove the following clearances: Administer DVIR Logs View DVIR Logs Send Messages View Messages DVIR-Only Access Remove the following clearances: Administer HOS Logs View HOS Logs Send Messages View Messages Messaging-Only Access Remove the following clearances: Administer HOS Logs View HOS Logs Administer DVIR Logs View DVIR Logs Ability to Mark DVIRs as Repaired The Mark DVIR logs as repaired clearance allows users to certify that repairs have been made for vehicles with defects in their DVIR. If you do not wish particular users to have the clearance to perform this action, create a sub- clearance with this feature disabled. MilesAhead DRIVE Page 9 v1.19.01 Driver Assignment When a driver logs in to the Geotab Drive App and selects a vehicle, they will be assigned to the vehicle. Any trips performed by the driver while they are assigned to a vehicle will be associated with their account. Once a driver has logged out of the Geotab Drive App, they will no longer be assigned to the vehicle. If an incorrect driver has been associated with a log or if an unidentified HOS log has been generated, you will need to edit the log. See the Editing Logs section for more information. Hours of Service Reports The Fleet Management Application has a collection of reports to help you understand the duty statuses of the drivers in your fleet. The basic reports available are: Duty Status Logs Report Violations Report Availability Report These reports are accessible by navigating to HOS > Logs... from the main menu. Hours of Service Duty Status Logs Report This report allows you to view the records of duty status for any driver in your fleet. Use the Options button to filter for specific drivers and time periods. Note : The date information for HOS logs will appear in the drivers time zone, which may be different from the time zone of the administrator. MilesAhead DRIVE Page 10 v1.19.01 Exemptions used for a particular log are indicated with a small note: Similarly, hours of service violations are indicated with a red warning: Ruleset changes are also shown alongside other duty status logs. Unidentified Drivers You can use the Unidentified driver filter from the Options menu to find duty status logs created by unidentified drivers. Duty status logs for unidentified drivers provide some information about the trip, like the name of the vehicle and the area where it was driven. You can click on a log to edit it. If you know the driver who was responsible for creating this log, you can associate them with the log. MilesAhead DRIVE Page 11 v1.19.01 Editing Logs If you are the administrator or possess the required clearance, you can edit a drivers records of duty status. Generally, logs will not need to be edited if the drivers utilize the editing features within the Geotab Drive App is properly. However, there will be instances when an administrator can request an edit. The driver will need to approve the suggested edit from the carrier, within the Geotab Drive App. Logs waiting to be approved will be highlighted in yellow. MilesAhead DRIVE Page 12 v1.19.01 Editing Multiple Logs You can use the checkmark button to select multiple logs for editing at the same time. Filtering Logs for Annotations Select the Filter button to filter logs by those that already have annotations and those needing annotations. Unassigned Logs Unassigned logs are created when a vehicle is driven without a driver logged in. Trips made without a logged in user will still be recorded and will have a duty status set automatically. These logs will all be attributed to the built-in Unidentified driver user. Drivers who do not claim their trips will not have accurate records of duty status. You can assign an unassigned log to a driver as follows: 1. Navigate to the Duty Status Logs report (HOS > Logs... > Duty Status Logs). 2. Use the Options to select the Unidentified driver user and an appropriate date range. Click Apply changes to run the report. 3. Examine the duty status logs on the page. The location, date, and vehicle name information should provide insight into which driver was responsible for the trip. Select a single log for editing by clicking on it. Alternatively, select multiple logs by using the checkmark button in the top-right corner and click Edit selected HOS logs. 5. If you are editing a single log, enter the name of the correct driver into Driver field. If you are editing multiple logs, click the Replace With button to open the driver dialog, then enter the name of correct driver into the Driver field. 6. Follow the same steps if you need to edit the Co-driver field as well. 7. Click Save to finalize your changes. Filter for Unassigned Logs With or Without Annotations Select the Filter dropdown at the top of the page, choose Without annotations or With annotations. Unassigned Logs That Cannot Be Claimed The carrier can choose to leave logs unassigned. However, per 395.32 (c)(1)(i), the carrier must provide an annotation for any log without an assigned driver. Example: A carrier uses a number of third-party mechanics for maintenance and repairs. The mechanics do not have credentials to log in to the Geotab Drive App. When moving a vehicle as part of their work, the mechanics will create unassigned logs for the vehicle. Because the mechanics are not part of the organization, they cannot claim the logs. The carrier must annotate these logs with an explanation about the mechanics work. MilesAhead DRIVE Page 13 v1.19.01 Incorrectly Claimed Logs The Geotab Drive App asks drivers to claim unassigned logs every time they log in. Sometimes drivers can make a mistake regarding the logs which they have claimed as their own. Claimed logs will affect the record of duty status for a driver. It takes only a few erroneously claimed logs to put a driver in violation of the hours of service. You can assign incorrectly claimed logs to the appropriate driver as follows: 1. Navigate to the Duty Status Logs report (HOS > Logs... > Duty Status Logs). 2. Use the Options to select the driver who has incorrectly claimed a log. Click Apply changes to run the report. 3. Find the log or logs that have been incorrectly claimed. 4. Select a single log for editing by clicking on it. Alternatively, select multiple logs by using the checkmark button in the top-right corner and click Edit selected HOS logs. 5. If you are editing a single log, enter the name of the correct driver into Driver field. If you are editing multiple logs, click the Replace With button to open the driver dialog, then enter the name of correct driver into the Driver field. If you are still in the process of identifying the correct driver, select Unidentified driver in the interim and annotate the log. 6. Follow the same steps if you need to edit the Co-driver field as well. 7. Click Save to finalize your changes. After Editing a Log Once a log has been edited, it will be permanently marked with a pencil icon. If you edit a verified log, the logs verified status will disappear and the driver will have to verify the log once more. When a log is edited, modifications to the log can be viewed by selecting the log and scrolling to the bottom of the page. The Modifications list will display any edits made to the log. Compliance Graph You can view the records of duty status for a single day in the form of a 24-hour status graph. Do so by clicking the View Graph button. MilesAhead DRIVE Page 14 v1.19.01 The bars on the graph are color-coded in the following way: Gray: Unverified logs Green: Verified logs Yellow: Edited logs Red: Driving in violation of HOS ruleset Striped: Personal Conveyance or Yard Move exemption Compliance Print You can create a print-ready set of logs grouped by day for a driver. This can be done by clicking the Compliance Print button from the top menu. Important: All logs must be verified before they are submitted to the FMCSA. To save the compliance print as a PDF, set your browsers printer destination as Save to PDF. Hours of Service Violations Report The Violations Report provides a list of all HOS violations that have occurred in your fleet within a selected time period. The report shows the type of violation, when it began, and, if available, when it ended, as well as the total time spent driving in violation. Hours of Service Availability Report The Availability Report provides a list of all drivers in your fleet and their availability and duty limits. MilesAhead DRIVE Page 15 v1.19.01 MILESAHEAD DRIVE APPLICATION Note : The MilesAhead DRIVE application is highly configurable to meet the specific needs of each customer. A comprehensive MilesAhead DRIVE user manual can be made available upon request. Setup Login Use your credentials to sign-in. If Single Sign On (SSO) is turned on in MilesAhead COMMAND, users will be automatically logged into both MilesAhead DRIVE and the underlying Geotab DRIVE application simultaneously upon initial login. If this SSO option is not activated, however, when you first click the HOS Clocks dialog from MilesAhead DRIVE, the user will be prompted to enter Geotab credentials to access ELD information. See below for more information. If you dont know your credentials, contact your system administrator for more information. MilesAhead DRIVE Page 16 v1.19.01 App Navigation Menu Press Hamburger icon to display app navigation menu MilesAhead DRIVE Page 17 v1.19.01 HOS Dialog Press HOS button to display Hours of Service Dialog MilesAhead DRIVE Page 18 v1.19.01 Press Thumbtack icon to pin HOS Banner on Map Press x icon to close Hours of Service Dialog Press current status value to display available Duty Status options. MilesAhead DRIVE Page 19 v1.19.01 Press STATUS, GRAPH, LOGS, or INSPECTION buttons to display corresponding Geotab Drive pages MilesAhead DRIVE Page 20 v1.19.01 Next Press NEXT button to display the next required Task for the active Stop MilesAhead DRIVE Page 21 v1.19.01 Options Menu Press Dots icon to display the Map context menu options Press + Floating Button to expand Map Tools MilesAhead DRIVE Page 22 v1.19.01 Map Tools Map Context Menu In Map view, Press Load Info menu option to display the Load Summary for the current Trip Press Navigation menu option to open MilesAhead NAV Press Map Features menu option to display Map Features Dialog MilesAhead DRIVE Page 23 v1.19.01 Load Summary Dialog Press CLOSE button to close the Load Summary Dialog MilesAhead DRIVE Page 24 v1.19.01 MilesAhead NAV Press Back icon to return to MilesAhead DRIVE MilesAhead DRIVE Page 25 v1.19.01 Map Features Dialog Toggle Show Traffic to turn current traffic indicators on or off Toggle Show Weather to turn current weather radar overlay on or off MilesAhead DRIVE Page 26 v1.19.01 My Day Planner Press My Day Planner option to open the My Day Planner page MilesAhead DRIVE Page 27 v1.19.01 Press topmost Dots icon to show the My Day Planner context menu options MilesAhead DRIVE Page 28 v1.19.01 Request Load Press Request Load menu option or $ Floating Button to show Confirm Request for New Load Dialog MilesAhead DRIVE Page 29 v1.19.01 Trip Options Press Dots icon at Trip level to show Trip context menu options Press Dots icon at Stop level to show Stop context menu options MilesAhead DRIVE Page 30 v1.19.01 Load Summary Press CLOSE button to close the Load Info Dialog MilesAhead DRIVE Page 31 v1.19.01 Abandon Trip Press Abandon menu option to show the Abandon Trip confirmation dialog MilesAhead DRIVE Page 32 v1.19.01 Trip Map Press Map Image menu option to show a Trip Map dialog MilesAhead DRIVE Page 33 v1.19.01 Press x icon to close the Trip Map dialog MilesAhead DRIVE Page 34 v1.19.01 Pause Trip Press Pause menu option to put the Trip in a paused state so that another Trip can be activated and opened Note that on a paused Trip this menu option will read Resume MilesAhead DRIVE Page 35 v1.19.01 Press Resume menu option to put the Trip in an activated state so that it can be opened MilesAhead DRIVE Page 36 v1.19.01 Complete Load Press Completed menu option to put the Trip in the completed state so that another Trip can be activated and opened. Note that if the My Day Planner is not configured to Allow Driver to see Completed Trips & Stops, this action cannot be undone! MilesAhead DRIVE Page 37 v1.19.01 Press YES button to manually complete the load Press NO button to cancel and close the Complete Load confirmation dialog MilesAhead DRIVE Page 38 v1.19.01 Messages Press Messages option to open the Messages tab MilesAhead DRIVE Page 39 v1.19.01 Help and Feedback Press Help & Feedback option to open the Help & Feedback page MilesAhead DRIVE Page 40 v1.19.01 Feedback Press FEEDBACK tab to open the Feedback tab MilesAhead DRIVE Page 41 v1.19.01 Press Feedback Type dropdown to show the Feedback Type options MilesAhead DRIVE Page 42 v1.19.01 Press the desired Feedback Type option to select it MilesAhead DRIVE Page 43 v1.19.01 Enter the desired feedback text / body MilesAhead DRIVE Page 44 v1.19.01 Press SEND FEEDBACK button to submit the feedback information MilesAhead DRIVE Page 45 v1.19.01 Synchronize Press Synchronize option to open the Synchronize page MilesAhead DRIVE Page 46 v1.19.01 About Press About option to open the About page MilesAhead DRIVE Page 47 v1.19.01 Press Hamburger icon to display app navigation menu MilesAhead DRIVE Page 48 v1.19.01 Settings Press Settings option to open the Settings page MilesAhead DRIVE Page 49 v1.19.01 Display Time Press Display Time value to open the options list MilesAhead DRIVE Page 50 v1.19.01 Check Standard Time Format option to display time in standard time (e.g., 12h AM/PM) format Check Military Time Format option to display time in military time (e.g., 24h) format MilesAhead DRIVE Page 51 v1.19.01 Language Press Language Preference value to open the options list MilesAhead DRIVE Page 52 v1.19.01 Press the desired language option to show all labels and supporting data in that language Note that the available language options are configured and managed in COMMAND MilesAhead DRIVE Page 53 v1.19.01 GEOTAB DRIVE APP Access from MilesAhead DRIVE App Press HOS button at top right to display Hours of Service menu Hours of Service Menu Press Thumbtack icon to pin HOS Banner on Map Press x icon to close Hours of Service Dialog Press current status value to display available Duty Status options Press STATUS, GRAPH, LOGS, or INSPECTION buttons to display corresponding Geotab Drive pages In-Vehicle Setup Your vehicle will need to be equipped with a Telematics Device, an IOX-USB accessory (optional), and a compatible Android or iOS mobile device. Contact your system administrator for more information. MilesAhead DRIVE Page 54 v1.19.01 Log In If Single Sign On (SSO) is turned in MilesAhead COMMAND, users will be automatically logged into both MilesAhead DRIVE and the underlying Geotab DRIVE application simultaneously upon initial login. If this SSO option is not activated, however, when you first click the HOS Clocks dialog from MilesAhead DRIVE, the user will be prompted to enter Geotab credentials to access ELD information. This is a one-time action. If you dont know your credentials, contact your system administrator for more information. Once your credentials are confirmed, the system will begin to synchronize your data (including your driver profile, shipment information, HOS logs, and DVIR records) for a brief time before loading the main interface. Your drivers logs will follow you even when switching between vehicles. MilesAhead DRIVE Page 55 v1.19.01 Motion Detected Without Being Logged In If you begin driving the vehicle without logging in, the Geotab Drive App will display a warning message that will advise you to stop the vehicle and log in. If you do not log in to the Geotab Drive App, the system will not be able to associate your duty status or other driving events with your account. Attach Vehicles and Trailers You will need to attach a vehicle to your account before the duty status and other types of electronic records can be associated with you. You will be prompted to select your vehicle shortly after logging in. If you do not have a vehicle available to you at the time, you can press the No Vehicle button to continue into the App without an active vehicle. With no vehicle selected, you will only be able to set their status to On and Off-Duty. If a vehicle has been previously associated with your account, you will instead see a dialog that allows you to quickly select the last associated vehicle if the vehicle is within the immediate vicinity. MilesAhead DRIVE Page 56 v1.19.01 Disassociation from Current Vehicle In some cases, your usual vehicle may have been claimed by another driver. If this happens, you will be notified and asked to select another vehicle. A similar set of dialogs will follow for selecting an appropriate trailer. If you do not have a trailer to attach, click Continue to skip the trailers dialog. MilesAhead DRIVE Page 57 v1.19.01 Verify Logs If you have any unverified logs from earlier driving activity, you will be asked to review and verify them. Use the Verify button beside any 24-hour period to verify that period individually, or use the Verify All Days button to verify all visible logs. You can also skip this step with the Skip button. MilesAhead DRIVE Page 58 v1.19.01 Claiming Unassigned Logs The Geotab Drive App will create duty status logs even when your vehicle is driven without a user logged in. If this occurs, you will be asked to review and claim the unassigned logs that you believe were created by you. You can claim logs by selecting all relevant logs and pressing the Assign to me button. You can also skip this step with the Skip button. Note : Claiming unassigned logs belonging to other drivers will cause your Record of Duty Status to be inaccurate. Driver Vehicle Inspection Report (DVIR) Finally, you will be asked to perform a DVIR to complete the login process. You can find more information about performing a DVIR in the Geotab Drive App - Drivers Guide to DVIR & Roadside Inspections. MilesAhead DRIVE Page 59 v1.19.01 Manually Selecting Assets You can also attach vehicles and trailers after initially log. You can do so by pressing the button with the Vehicle icon from the Dashboard. From the menu that follows, youll be able to change your currently associated vehicle, attach and remove trailers, and create new shipments. The Change button allows you to choose which vehicle is associated with the Geotab Drive App. Under the Trailers label, you are able to create new trailers with the New button or attach existing trailers with the Attach button. Similarly, you can detach trailers by clicking the minus sign icon beside an attached trailer. Shipments To add shipment information to your log, click the New button under the Shipments label. You will be prompted with the following dialog: MilesAhead DRIVE Page 60 v1.19.01 Enter your shipment information and click Add. Once completed, youll see your shipment information on the Assets page. Shipment information will also appear on the Compliance Print made in the Fleet Management Application. Co-Drivers Co-drivers can be added to the Geotab Drive App by clicking on the drivers name in the top-right corner of the screen and selecting the Add driver button. The co-driver will be prompted to enter their login credentials. Up to three drivers can be added per vehicle. Once logged in, the names of all drivers will be displayed in the user list. When multiple drivers are logged in, the steering wheel icon will indicate the currently active driver. Use the Drivers seat button to switch the active driver. The active driver will have their duty status change automatically. The co-driver will need to change their status manually through the interface. If the active driver logs out, the co-driver will become the new active driver. MilesAhead DRIVE Page 61 v1.19.01 The co-drivers can share the Geotab Drive App interface to adjust their individual duty statuses. To become the active user of the interface, click on your name from the driver list. Once you are the active user, you will see your name appear at the top of the driver list. At this point you can adjust your duty status without affecting the duty status of your co-drivers. Geotab Drive App Dashboard (UI) The dashboard is the main interface used for navigating the Geotab Drive App. Your particular dashboard may look different based on your user clearances and the Add-Ins that you have installed. Information Dialog You can check your connectivity status by pressing the information button in the topright corner of the screen. When clicked, the red exclamation mark button will provide additional context for your connectivity issue. MilesAhead DRIVE Page 62 v1.19.01 Geotab Drive App Hours of Service UI The Hours of Service (HOS) UI provides the driver will all the tools necessary for tracking and recording their duty status. It also provides the ability to verify logs and provide information for roadside inspections. The interface is divided into the Status, Graph, Logs, and Options tabs. Status Tab The Status Tab allows drivers to view and set their duty status. Their duty is reflected by one of the four buttons on the screen: Off Sleeper Berth (SB) Drive (D) On The Status Tab shows all remaining durations for a drivers applicable limits. MilesAhead DRIVE Page 63 v1.19.01 The blue bar indicates the time remaining before the driver must take a break. The red bar indicates that the driver has no driving time remaining and must take a break. Once you begin to drive, your status will automatically switch to Driving when the vehicle reaches a speed of 5 mph (8 km/h). Once you stop driving, your status will remain as Driving for an additional 5 minutes. Once 5 minutes have passed, your status will switch to On Duty and your log will be adjusted to reflect that you were stopped for the last 5 minutes. Tip: You can manually switch your duty status at any time. The Rest in timer displays the time remaining before the driver must take a break. Once the Rest in timer reaches 0:00, it will be replaced with a Rest duration timer when you go off duty. The rest duration timer will indicate the time that has passed during the break period. MilesAhead DRIVE Page 64 v1.19.01 Your current duty status will be visible from the Dashboard: Motion Detected When Driving (While Logged In) When the vehicle begins moving, the interface of the Geotab Drive App will become locked to minimize driver distraction. All extraneous information will be hidden and you will only see the remaining driving time available to you. If you continue to drive past your available hours, the screen will notify you that you are in violation of your ruleset. MilesAhead DRIVE Page 65 v1.19.01 Driving in Violation The Geotab Drive App will notify you when you are nearing a duty violation 2 hours before the violation, 1 hour before the violation, at 30 minutes before the violation, and right before the violation. If you switch your duty status to Drive after your remaining driving time has run out, you will be notified that doing so will put you in violation of your selected ruleset. Proceeding to drive after receiving this notification will register a violation in your log. MilesAhead DRIVE Page 66 v1.19.01 Graph Tab The graph tab plots your duty status over a 24-hour period for a given day. The bars on the graph are color-coded in the following way: Gray: Unverified logs Green: Verified logs Yellow: Edited logs Red: Driving in violation of HOS ruleset Striped: Personal Conveyance and/or Yard Moves Use the arrow buttons to view information for other days. The total time spent in a particular duty status can be seen to the right of the graph. Clicking on a log from the graph will show you additional information about the log, including the logs duration and date of creation. MilesAhead DRIVE Page 67 v1.19.01 Logs Tab The Logs Tab displays a list of all records of duty status (RODS) for the past 7 or 8 days, depending on the ruleset. The bottom of the page shows the total time spent Driving (D) or On-Duty (ON) over the course of all the records. MilesAhead DRIVE Page 68 v1.19.01 You can click on any individual log to see additional information about it: The Log page shows additional information about the log, including when and where the log was created. Annotations can be viewed and added by the driver. The Remove button can be used to delete the currently selected log. Once a log is removed, it cannot be restored. Logs Tab Location Information Location information is captured by the Telematics Device installed in your vehicle. If for some reason the GPS signal of the telematics device is unavailable, a log created during this period will not have an address associated with it. In this case, youll need to enter location information manually for that log. You can do so by clicking the Where was this? button. Youll be prompted to enter the address for where that particular log occurred. MilesAhead DRIVE Page 69 v1.19.01 Logs Tab Manual Logs You can manually create records of duty status by pressing the Add log button. Manual logs allow you correct your records of duty status in case you made a mistake. If you made an error when creating a manual log, you can select the log from the Logs tab and click on the pencil icon to edit the log. Note : Only manually-created logs can be edited from within the Geotab Drive App. Logs that Logs Tab Carrier suggested edits were created automatically by the system cannot be altered. MilesAhead DRIVE Page 70 v1.19.01 Suggested log edits will be shown to the driver on this tab. Drivers can review the suggested edit, and choose to either Accept or Reject it. Logs Tab Verifying Logs The Verify button allows the driver to confirm that the logs recorded by the Geotab Drive App are accurate and valid. The button appears in the summary header of every daily group of logs. MilesAhead DRIVE Page 71 v1.19.01 Clicking the button will bring up the following dialog: Once the driver agrees, every log for the selected date will be set to the verified status. Verified logs will have a checkmark beside them, and the Verify button will be replaced with text reading Verified. Note : Logs that are left unverified for over 14 days will disappear from the list and will no longer be available to the driver for verification electronically. Note : Tab The driver will be notified of unverified logs when logging out. Options The Options Tab lets you change rulesets and apply exemptions; view your personal information; and generate a compliance report for law enforcement officials during roadside inspection. MilesAhead DRIVE Page 72 v1.19.01 Options Tab A full list of all available exceptions can be found in the Hours of Service Ruleset document. Options Tab Rulesets Your currently active ruleset can be seen under the Information label. You can change your active ruleset by clicking on the ruleset button, selecting another ruleset from the list, and clicking Done. Switching rulesets will automatically adjust your remaining cycle hours. Existing ruleset violations will automatically adjust to reflect only the violations relevant to the new ruleset. Ruleset changes made by the driver will be visible in the Fleet Management Application. Options Tab Compliance Report If the driver is invited to a roadside inspection by law enforcement, they will need to provide a compliance report to the inspector. A compliance report can be generated by clicking the Generate button at the bottom of the Options tab. MilesAhead DRIVE Page 73 v1.19.01 Note : If the driver viewing the Compliance report has their Geotab Drive App language settings set to a non- English language, they will be presented with a button that allows them to quickly toggle the Compliance report into English. MilesAhead DRIVE Page 74 v1.19.01 When a driver applies Personal Conveyance exemption and drives the vehicle, the Compliance report does not count the odometer or engine hours for that duration. Diagnostic Events and Malfunctions If the Geotab Drive App detects a diagnostic event, or malfunction, the red bar will notify the driver immediately. Pressing the red bar will reveal more details around these events. Drivers should consult the 2-page document titled: MilesAhead DRIVE - Diagnostics and Malfunctions, which provide details around what to do when these events are created. Press the Clear button once the diagnostic and/or malfunction events have been looked into, and resolved. MilesAhead DRIVE Page 75 v1.19.01 MilesAhead DRIVE Page 76 v1.19.01 Logging Out Logging out of the Geotab Drive App disassociates you from your vehicle. Any trips done in a vehicle while not logged in to the Geotab Drive App will not be identified with you. You can log out of the Geotab Drive App by clicking your name and selecting Log out from the dropdown menu. Before logging you out, the Geotab Drive App will ask you to do the following: Fill out a DVIR Verify your logs Set your HOS duty status Complete a DVIR You will be asked to complete a DVIR for your vehicle. Note : According to the FMCSA 396.11, a driver must prepare a DVIR at the completion of each days work and shall submit those reports to the motor carrier upon his/her return to the home terminal. This does not relieve the motor carrier from the responsibility of effecting repairs and certification of any items listed on the DVIR, prepared at the end of each days work, that would be likely to affect the safety of the operation of the motor vehicle. Verifying Logs You will be presented with 14 days of duty status logs excluding logs that have already been reviewed for verification. It is recommended that you verify your logs routinely, particularly at the end of a shift. However, you can skip log verification using the Skip button. MilesAhead DRIVE Page 77 v1.19.01 Setting a New Duty Status Finally, you will be reminded to set your duty status to an appropriate non-driving status. MilesAhead DRIVE Page 78 v1.19.01 Geotab Drive App Settings The Settings page has basic information about your system, as well as options to change your password and report any bugs. You can access the Settings page by clicking the gear icon from the Dashboard. Updating the App The Geotab Drive App is constantly updated with features and fixes. Generally, the Geotab Drive App should stay up to date on its own; however, in case it doesnt, you can force a manual update using the Check for updates button. Reporting Bugs If you experience any issues while using the Geotab Drive App, use the Report a bug button on the Settings page to file a bug report. Your bug reports help us identify and resolve issues with the App. MilesAhead DRIVE Page 79 v1.19.01 WORKFLOW REFERENCE Circle of Service Start Press Start wedge to open the Start Task MilesAhead DRIVE Page 80 v1.19.01 Press YES button if ready to start Trip MilesAhead DRIVE Page 81 v1.19.01 Press Change your Driver HOS Duty Status to value to show the available options MilesAhead DRIVE Page 82 v1.19.01 Press the desired option to select it MilesAhead DRIVE Page 83 v1.19.01 Note the HOS Log Notation default value. This can be changed if needed Press CANCEL button to close Task without completing it Press DONE button to complete and close Task MilesAhead DRIVE Page 84 v1.19.01 DVIR Press DVIR wedge to open the DVIR Task MilesAhead DRIVE Page 85 v1.19.01 Depart Press Depart wedge to open the Depart Task MilesAhead DRIVE Page 86 v1.19.01 Arrive Press Arrive wedge to open the Arrive Task MilesAhead DRIVE Page 87 v1.19.01 Press CANCEL button to close Task without completing it Press DONE button to complete and close Task MilesAhead DRIVE Page 88 v1.19.01 DVIR Press DVIR wedge to open the DVIR Task MilesAhead DRIVE Page 89 v1.19.01 End Press End wedge to open the End Task MilesAhead DRIVE Page 90 v1.19.01 Press Change your Driver HOS Duty Status to value to show available options MilesAhead DRIVE Page 91 v1.19.01 Press the desired Duty Status option to select it MilesAhead DRIVE Page 92 v1.19.01 Note the HOS Log Notation default value. This can be changed if needed Press CANCEL button to close Task without completing it Press DONE button to complete and close Task MilesAhead DRIVE Page 93 v1.19.01 Note that completing a Trip may remove it from the My Day Planner list MilesAhead DRIVE Page 94 v1.19.01