User manual for "INTELELOGS"

Rev. 1.15

Hours of Service (HOS) Mobile APP
Drivers Guide Booklet

INTRODUCTION AND COMPLIANCE
The latest HOS Mobile APP, released on the first half of 2015, is complaint
with US Federal FMCSA title 49 part 395 AOBRD 395.15, 395.16 and the
latest modifications to the rule including the current suspension of the two
1am to 5am OFF duty periods for the 34 hours restart.
There is Certification menu option that indicates that the mobile APP,
mobile device used were self-certified according to federal requirement.
The driver's log file exported by the mobile APP is generated according to
the latest ELD data element dictionary released by FMCSA.

Contents

page
- Introduction and compliance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
- Self-certification
................................. 3
- Account types (driver, support personnel, non-authenticated) . . . . . . 3
LOGGING ON
- Driver login and Support Personnel . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
- Bluetooth device discovery and pairing. ELD diagnostic . . . . . . . . . . . . 4
DRIVERS ACTIVITIES - BEFORE CHANGING DRIVER STATUS
- Vehicle profile
................................. 5
- Drivers profile. Team drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
- Creating shipments
................................. 7
- Assumption of unidentified records . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
- Malfunction/Diagnostic indicators . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
WORKING WITH THE APP AND CREATING DRIVER LOGS
- Personal use, yard moves and exemptions . . . . . . . . . . . . . . . . . . . . . . 8
- Changing drivers status and Principal screen . . . . . . . . . . . . . . . . . . . . 8
- Remaining times
................................. 9
- Violations (proactive notifications and occurrence) . . . . . . . . . . . . . . . 9
- Reviewing, editing and certifying drivers logs . . . . . . . . . . . . . . . . . . . 10
- Creating annotations
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
- Logs chart
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
- LogBook and Exporting Drivers Logs (Print/Display and . . . . . . . . . . . 11
Data file transfer)
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Regulations the mobile APP is compliant with:
- 60-hour/7 days or 70-hour/8 days Rules
- 34 hour week restart with latest suspension of two periods 1-5am
- 11 hours driving for the day
- 14 hours on duty for the day
- Sleeper Berth provision
- Passenger Seat provision
- Personal Conveyance provision
- 30 minutes break provision
- Canada Cycle 1 and 2 Regulations
- Location recording for vehicles engine turned on and off, and location
recording every 60 minutes if vehicle is moving
- Mobile device permits duty status changes only when the vehicle is at
rest
- The mobile device warns the driver, visually and/or audibly of any
malfunction
- When the vehicle is stationary for 5 minutes or more, the mobile device
will default to on-duty not driving and the driver must enter the proper
status
- The mobile device (ELD) performs self-test, as well as a self-test at any
point upon request of an authorized safety assurance official
The HOS Mobile APP is not compliant for (exclusions):
- Passenger-carrying vehicles
- States of Hawaii and Alaska

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FMCSA REGISTRATION
As a substitution to an exterior faceplate, a Certification menu item will
display the certification image as evidence that the mobile device has been
tested, certified and approved as meeting the performance requirements.

SUPPORT PERSONNEL
Bluetooth discovery and pairing. ELD Diagnostic

When an ELD is installed, support personnel must do the initial
configuration and diagnostic of the ELD. From the login screen select the
Support option from the menu (top right corner). The support personnel
will scan for ECM-Link devices. Once the ECM-Link device shows in the
screen, tap on it and a diagnostic will be performed on the EDL to make
sure all necessary functionality is available. Once the diagnostic passes, the
ELD is ready for driver operation. In order for the ELD to be compliant
several parameters must be acquired from the vehicles Engine Control
Module (ECM) and other internal systems have to be verified.
During the diagnostic, the mobile APP will begin collecting the necessary
engine data. Support personnel can only release the ELD for driver use
after all ELD diagnostics were successfully performed:

ACCOUNT TYPES
Driver: Unique, per-driver account used by drivers under 49 CFR Parts 385,
386, 390, and 395 regulations (hereon HOS). This account records duty
status changes (RODS) and allows the export of drivers records for display,
print and agent output file generation.
Support: Account used by the carrier and ELD manufacturer to setup,
configure, update and troubleshoot the ELD. No duty status changes are
recorded with this account and no access to drivers record of duty status
changes is permitted under the support account.
Non-authenticated: All operation of a commercial motor vehicle (CMV) is
recorded under this account (a.k.a Unidentified Driver) if no driver has
logged into the ELD. Non-authenticated records (vehicle movement and
on-duty time) are stored on the ELD as well as the carrier and should be
assumed by a driver account.
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DRIVER LOGIN
Each driver using the system will have a unique login ID. This login name
and password is for the specific drivers use only and must not be shared
with any other person (driver or not). The login name belongs to the driver
and is linked to the drivers personal information (e.g. drivers license,
etcetera). If the driver changes carrier and is now driving for a different
carrier, the login name will remain the same and is the drivers obligation
to ask the home base carrier to update carrier name and DOT number on
the system.
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The driver is restricted to be logged on to only one mobile device at any
time. In order for the driver to logon on a different mobile device, the
driver must change to off duty status and logout from the previous device.
Drivers login unlock. In an event the driver is still logged on a device but
the device ceased to function or gets lost, the driver must call the home
base carrier and ask for his login name to be unlocked. The unlock process
will change the drivers status to off duty at the time the driver solicited
the login unlock and will deregister the old mobile device from the system
in order to let the driver log on a different mobile device.
This process can also be made, at any time, by a driver in case the driver
switch trucks or a Diagnostic/Malfunction indicator is turned red (go to the
Menu and select Diagnostic).

VEHICLE PROFILE
Before drivers logs can be exported and shared with an authorized agent,
the driver must update the correct vehicles information.
Please enter the correct tractor number, trailer number, tractor VIN
number as well as the odometer reading on the trucks dashboard . Select
the Vehicle Profile option from the menu.

Select the Rule Set drop-down to change rule set from 60h to 70h
and vice versa.

DRIVER PROFILE AND TEAM DRIVERS
We recommend to verify the driver's profile. Please make sure the
information is correct: carrier name, your rule set (60-hour or 70hour) and the home base time zone.
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Team drivers: Up to two drivers are allowed to log on the same mobile
device. Records and logs are generated for each independent driver
showing the other driver as co-driver.
To logon a second driver just tap on the name of the currently logged
driver on the APPs Principal screen.

MALFUNCTION/DIAGNOSTIC INDICATORS
If the M (malfunction) or D (Diagnostic) indicators, located on the top right
corner of the ELD turn red please contact your support personnel . This is
an indication of an ELD failure an requires immediate attention. To identify
the specific ELD malfunction run the Diagnostic option on the main Menu.

PERSONAL USE, YARD MOVES AND EXEMPTIONS
There are 3 ELD operational modes that have been added to help drivers
on specific scenarios. These 3 modes are activated only by the carrier and
will be shown during the login and logout process.

CREATING SHIPMENTS
The driver should create a shipment on the mobile APP. Please select the
option Shipment from the menu. Make sure you enter the correct
shipments pick-up and delivery time, as well as the shipper name,
shipment number and the commodity you are transporting. The
information provided here must match the drivers supporting documents.

ASSUMPTION OF UNIDENTIFIED RECORDS
The ELD is designed to record all vehicle movements and stop time during
movements on an un-authenticated account. Please, during the login
process, accept the unidentified records that belong to you by tapping on
the checkboxes and then selecting Accept selected records.

CHANGING DRIVER STATUS AND PRINCIPAL
SCREEN
The Principal screen Is where duty status changes are made. There are five
different options for the driver to pick from. Besides the normal duty
status, the mobile APP includes support for Personal Conveyance and Yard
Moves.

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The mobile APP also keeps track of possible violations under the
Remaining session.
Please tab on any of the following duty status:

REVIEWING, EDITING AND CERTIFYING DRIVER
LOGS
Every duty status change must be certified before exporting the drivers
logs. Select the Certify Logs option from the menu to list all unverified
logs. Select each day and tap on the Certify button. At the end of each
24-hour period, the ELD will automatically prompt the driver to certify logs
for the last 24 hours period. During driver login and logout, the driver will
be prompted to certify the logs.

ON -- on duty status
D -- driving status
SB -- sleeper berth
PS -- passenger seat
Personal -- for personal conveyance (use)
OFF  off duty status

REMAINING TIMES
The mobile APP automatically calculates the different times at which a
violation will take place. The time spent on the current duty status us is
also shown (on this picture: 100 hours and 16 minutes)

To edit your logs or accept/reject carrier proposed changes go to the
Logs option in the menu. Tap and hold the log you want to edit. Tap on
the log edit button, make and confirm changes. You must enter the reason
for the change.

VIOLATIONS (PROACTIVE
OCURRANCE)

NOTIFICATIONS

AND

The mobile APP automatically calculates the different times at which a
violation will take place. For every possible violation a visual notification is
generated so that the driver becomes aware of the upcoming violation and
takes preventive action. This notification is generated 30 minutes before
incurring in a specific violation. The driver is also notified right after a
violation took place. Please, we recommend to frequently check the
Remaining session on the Principal screen to remain aware of remaining
driving time.
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CREATING ANNOTATIONS
The driver can create annotations in order to note changes to previous
status.
To create an annotation: tap on the Logs option in the menu. You will
see a list with all different status changes. Tap on the annotation icon for
the log you want to add an annotation to. Enter a text explaining the
annotation.
To view existing annotations: Tap on the Annotations option in the
Principals screen menu.

When selecting Export ELD Data File, three different options are shown:

LOGBOOK AND EXPORTING DRIVER LOGS
You can generate a chart with your logs at any time. Tap on the Logbook
option from the menu. Use the right/left buttons to select a different day.
If an authorized federal agent request to see the drivers logs, select the
option Export ELD Data File from the Loogbook menu. The Driver Logs
file is automatically created in directory HOSFolder inside the mobile
device internal storage. Please use the appropriate USB cable to connect
the mobile device to the federal agents computer/laptop or to USB
memory stick (A-type). You can also email the ELD Data File to an email
given to you by the authorized agent. Please, use your email mobile app of
preference taking into consideration that the data file is in HOSFolder. The
data file is the only CSV file located in the HOSFolder.
You can also display or print the Logbook by selecting Print-Display Logs
option. In this case, you can print the PDF file saved on the HOSFolder.

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The first option is save the ELD data file locally on your phone/device. The
data file is the only CSV file located in the HOSFolder.
The second option is used during roadside inspection and the ELD data file is
saved on the DOT external storage device. A validation is first made to
confirm that the attached external storage is a valid, FMCSA-defined, device.
The third option is to send the ELD data file to FMCSAs public webservice.