User manual for "Omnitracs Intelligent Vehicle Gateway"

Below you will find the vendor provided user manual for the ELD product "Omnitracs Intelligent Vehicle Gateway".

For contact information and additional devices produced by the same vendor see their page Omnitracs, LLC.

Omnitracs Intelligent Vehicle Gateway
User Manual
80-JE027-1 Rev. D
June 2018

717 N. Harwood Street
Suite 1300
Dallas, TX 75201
2017-2018 Omnitracs, LLC. All rights reserved.
Omnitracs is a trademark of Omnitracs, LLC. All other trademarks are the property of their respective owners. Omnitracs endeavors to ensure that the information in this document is correct and fairly stated, but Omnitracs is not liable for any errors or omissions. Published information may not be up to date, and it is
important to confirm current status with Omnitracs. This technical data may be subject to U.S. and international export, re-export or transfer (export) laws. Diversion contrary to U.S. and international law is strictly prohibited.
80-JE027-1 Rev. D
June 2018

Table of Contents
Hours of Service: Diagnostic and Malfunction Alerts

Hours of Service: Change Duty Status

Hours of Service: Change Duty Status, Personal Conveyance

Hours of Service: Change Duty Status, Yard Move

Hours of Service: Change Duty Status, Clock In/Clock Out

Hours of Service: Certify Logs

Hours of Service: Edit Logs

Hours of Service: Edit Logs, Carrier Edits

Hours of Service: Add/Edit Load Info

Hours of Service: Unassigned Vehicle Activity

Hours of Service: Tab Descriptions, Summary

Hours of Service: Tab Descriptions, Graph View

Hours of Service: Tab Descriptions, Duty Cycle

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Hours of Service: Tab Descriptions, Day Log

Hours of Service: Send eRODS

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Logging In and Out
Some applications require that you log in to use
them. If you are unable to log in, you may accumulate unassigned vehicle activities that must be
resolved by the back office.
When two drivers are in the cab, the one driving is
the "active" driver, and the other is the "inactive"
driver.
To log in, tap Driver Login on the Home screen.

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Logging In and Out
When you tap in a data entry field, the keyboard opens. Type your Driver ID and Password, identify if you are the Active or Inactive
driver; then close the keyboard now by
tapping

in the lower right corner.

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Logging In and Out
If you encounter issues while logging in, contact your fleet administrator for login and password information.

Tap OK now.

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Logging In and Out
Select your current duty status.

Tap OK now.

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Logging In and Out
Your driver ID displays until the IVG synchronizes with the server over-the-air. When
synchronization is complete, your full name
displays.

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Logging In and Out
To add a second driver, tap the Driver Login
button on the home screen; then tap Add.

Tap Add now.

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Logging In and Out
The second driver taps in a data entry field, the
keyboard opens, the driver types a Driver ID
and Password, identifies as the Active or
Inactive driver, then close the keyboard by tapping

in the lower right corner.

Close the keyboard now.

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Logging In and Out
The second driver selects a duty status
and taps OK.

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Logging In and Out
The second driver's ID remains unitl the IVG
synchronizes over-the-air with the server.
To log off a driver, tap to select the driver; then
tap Logout.

Tap Logout now.

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Logging In and Out
If you didn't enter load information, view the
HOS topic on load infomation, then enter your
load information before logging out. When
done, select a final duty status and tap
Logout.
This concludes the Logging In and Out topic.
Tap the Start Over button below to review, or
tap the Menu button to go back to the menu of
training topics.

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Hours of Service: Overview
Hours of Service (HOS) records and allows you to
manage fully compliant electronic driver logs. Log
accuracy is your responsibility; review and approve
your driver logs daily.
If you have Vehicle Inspection Report (VIR) or
Workflow, you can switch among these applications by tapping the buttons in the upper right.

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Hours of Service: Diagnostic and Malfunction Alerts
If a sensor or hardware error occurs, you may
see a pop-up from the Alert Manager notifying
you that there's a problem. To see more
information about the error, tap the warning
icon in the upper right of the screen.

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Hours of Service: Diagnostic and Malfunction Alerts
From the Alert Manager you can see all
errors that were reported as well as a notification when the error state clears. When all
the errors are resolved, you can tap Delete
All to remove all errors and notifications from
the Alert Manager list.

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Hours of Service
The first time you use Hours of Service, you
may be asked to log out and contact dispatch
for further instructions.

Tap a topic below to learn more:
Change duty status

Unassnd Veh Act

Certify logs

Tab descriptions

Edit logs

Send eRODS

Add/Edit load info

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Hours of Service: Change Duty Status
When you open HOS you see the Status tab
showing the active driver on the upper left. You
can select another driver if one is logged in.
Indicates the active driver
Indicates the inactive driver
Next to the driver's name is the current DOT
(MOT in Canada) date and remaining hours
until the driver goes into violation.

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Hours of Service: Change Duty Status
Before you can review, update, or certify logs,
the IVG must synchronize your logs over-theair with the server. The state of that update displays as:
l

Log update in progress (not current logs)

Review and approve your logs

You'll see the second message when your
logs are synchronized.

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Hours of Service: Change Duty Status
The Status tab shows you how many hours
you will gain over the next two days. Use this
information to determine whether you need to
take a 34 hour reset.
The duty status tab (7- or 8-Days for US rules,
Cycle 1 or 2 for Canadian rules) gives you additional hour information for the week.

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Hours of Service: Change Duty Status
The Status tab also displays current duty
status and information about that status.
To edit remarks on your current status, you tap
Remarks. To change status, tap Change

now.

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Hours of Service: Change Duty Status
Here you manually select a duty status. Drive
time is selected automatically when the
wheels move. The available duty statuses are
based on if you are the active or inactive driver
and enabled features.
Select or type one or two pre-defined remarks
from the drop-down list to describe what
occurred during the status. Tap the text box to
select a remark. Tap
to close; then tap OK.

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Hours of Service: Change Duty Status, Personal Conveyance
When you tap Off Duty, you may also select
Personal Conveyance (PC), if allowed by your
company. Your company can set a time limit
for how much PC you're allowed to accumulate, and when that time is exceeded,
you're notified through the Alert Manager.

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Hours of Service: Change Duty Status, Yard Move
Because all drive time must be accounted for,
an Electronic Logging Device (ELD) Mandate
exempt employee (like a mechanic), must log in
to the IVG if the vehicle is test driven or moved
in a yard. If Yard Move is enabled by your company, that ELD-exempt driver would select the
Yard Move special condition under the On Duty
status.

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Hours of Service: Change Duty Status, Clock In/Clock Out
If enabled by your company, Clock In and Clock
Out let you account for on duty time away from
the truck:
l

Clock In: Before you began driving, such as
attending an early driver meeting.

Clock Out: At the end of your shift, such as
completing paperwork in the office.

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Hours of Service: Change Duty Status, Clock In/Clock Out
When you clock in, enter the time your shift
began.
Tap the arrows to the right of the clock in time
to adjust your start time. Select one or two
remarks, or, if available, type a remark to
describe what happened during the status.
Then tap OK.
The Clock Out function works the same way.

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Hours of Service: Change Duty Status
Contact your manager or safety manager for
more information about your company's HOS
policies for duty status changes.

Tap another topic or the Next button to continue.
Change duty status

Unassnd Veh Act

Certify logs

Tab descriptions

Edit logs

Send eRODS

Add/Edit load info

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Hours of Service: Certify Logs
Every 24 hours you must review and approve
logs before you drive. Wait for the "..review and
approve your logs..." message to appear. When
you open HOS, youll be prompted to certify any
outstanding logs.

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Hours of Service: Certify Logs, Carrier Edits Notification
If your carrier edited your logs, maybe to
identify unassigned vehicle activity as your
drive time, you'll see a pop-up alerting you to
review the changes. You would tap the
Review Carrier Edits button to approve or
reject them.

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Hours of Service: Certify Logs
On the Day Log tab, tap the arrows at the top
right to scroll to specific dates.
is a certified record.

! means there was a system or sensor failure
when the log was recorded.
If a record needs correction, tap the Certify
tab. You can't edit driving time or certified logs.

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Hours of Service: Certify Logs
Do a final review of this day's logs, and if
they're accurate, tap Agree. Be aware that you
cannot edit certified logs.

Tap Agree now.

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Hours of Service: Certify Logs
Your logs for this day are now certified and
show a green check mark next to each duty
status.

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Hours of Service: Certify Logs
After you certify, youre presented with an
earlier uncertified log to review and certify or
youll see the Graph tab if no other logs need
to be certified.

Tap another topic or the Next button to continue.
Change duty status

Unassnd Veh Act

Certify logs

Tab descriptions

Edit logs

Send eRODS

Add/Edit load info

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Hours of Service: Edit Logs
From the Certify tab you can review your logs
and edit or certify them to remain in compliance. You certify your logs in 24-hour increments, not multiple days at a time.
If a record is incorrect, tap the record to select it;
then tap the Edit button.
To edit the selected record, tap Edit now.

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Hours of Service: Edit Logs
If you are changing the original duty status to
another, select the new duty status and a perdefined remark, or if available, type a remark
to describe what happened during the status.
When finished, tap the Next button.
If you had two or more duty statuses during
that time, you tap Split now to divide that
single status in half.

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Hours of Service: Edit Logs
When you tap Split, the duty status is split in
half and both segments have the same status.
Select a status, time, and location for the new
(lower) duty status. Add remarks to explain
what you were doing during that duty status.
When you're finished, tap Next.

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Hours of Service: Edit Logs
Type the reason you're editing the
status.
When you're finished, tap Save .

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Hours of Service: Edit Logs
If you're not ready to certify your logs, tap Not
Ready. Otherwise, tap Certify.

Tap Not Ready now.

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Hours of Service: Edit Logs, Carrier Edits
If your carrier made edits to your logs, you'd see
this pop-up alerting you to review and approve
or reject the edits to your logs.
Be aware that you cannot edit approved logs.

Tap Review Carrier Edits now.

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Hours of Service: Edit Logs, Carrier Edits
If the carrier made these updates in error,
you would reject them.

Tap Reject now.

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Hours of Service: Edit Logs, Carrier Edits
When you reject carrier edits, you must
provide a reason for rejecting the edits. We
pre-filled a reason for you.

Tap Save now.

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Hours of Service: Edit Logs, Carrier Edits
After you provide a reason for rejecting the
edits, you're prompted to certify your logs.

Tap Agree now.

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Hours of Service: Edit Logs, Carrier Edits
If you agree with the carrier edits, you tap
Confirm.

Tap Confirm now.

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Hours of Service: Edit Logs, Carrier Edits
Verify that these log updates are correct
and tap Agree.

Tap Agree now.

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Hours of Service: Edit Logs
This day's logs are certified and shows a
check mark.

Tap another topic or the Next button to continue.
Change duty status

Unassnd Veh Act

Certify logs

Tab descriptions

Edit logs

Send eRODS

Add/Edit load info

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Hours of Service: Add/Edit Load Info
Load information is required for each trip.
If you haul loads for different carriers within your
company, you can select them from the Carriers tab. When you select another carrier, a
message displays while the carrier change is
processing. You can continue working.
To see load information, tap Load now.

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Hours of Service: Add/Edit Load Info
Here you can view load history and edit load
information as necessary.
When you enter load information, you enter
the start and end dates of the trip. This associates log records with the load.
To enter a load, tap New

Load now.

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Hours of Service: Add/Edit Load Info
Here you enter load information. If you are
pulling more than one trailer, be sure to enter
each trailer ID.
To save the information, tap OK now.

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Hours of Service: Add/Edit Load Info
You can also:
l

Edit this load (Edit button)

View the history of your loads (History button).

On the History screen, you can select a
load and edit its details, or delete it.

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Hours of Service: Add/Edit Load Info
To answer other questions about how you use
load information, contact your manager or
safety manager. Tap another topic or

the Next button to continue
Change duty status

Unassnd Veh Act

Certify logs

Tab descriptions

Edit logs

Send eRODS

Add/Edit load info

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Hours of Service: Unassigned Vehicle Activity
If your vehicle is driven without a driver being
logged in to the IVG, unassigned vehicle activity (unassigned drive time) accumulates. The
next time someone logs in to the IVG, they'll
be prompted to accept that drive time.
To accept or reject the drive time, tap Next

now.

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Hours of Service: Unassigned Vehicle Activity
If you want to reject the drive time, tap

Reject now.

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Hours of Service: Unassigned Vehicle Activity
You must enter a reason for rejecting the log
update. We entered a reason for you. Tap

Save now.

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Hours of Service: Unassigned Vehicle Activity
Your logs are unchanged, and no further
action is needed.

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Hours of Service: Unassigned Vehicle Activity
If you want to accept the drive time, tap

Confirm.

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Hours of Service: Unassigned Vehicle Activity
You must enter a reason for accepting the log
update. We entered a reason for you. Tap

Save now.

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Hours of Service: Unassigned Vehicle Activity
After you accept the changes, you must certify your logs. Tap Agree

now.

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Hours of Service: Unassigned Vehicle Activity
Your logs are updated and you can see the
new segment on the Graph tab. Tap

another topic or the Next button to
continue.
Change duty status

Unassnd Veh Act

Certify logs

Tab descriptions

Edit logs

Send eRODS

Add/Edit load info

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Hours of Service: Tab Descriptions, Summary
The Summary tab shows remaining time for
each clock based on rulesets and your reported hours.
Available drive time is the time remaining on
the 11-hr clock/13-hr for CAN Main (or less if
another clock has less time). The clock with
the least remaining time determines your
available On-Duty time.
For CAN Rules, Off Duty Today displays total
qualifying off-duty time taken today. In parentheses, the amount of off duty time taken
outside of a reset also displays (not for CAN
North).

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Hours of Service: Tab Descriptions, Graph View
Here, logs display as a graph. Tap a bar to display that segment's details above the graph.
With a bar selected, the Remarks button may
be active if there is a remark associated with
the log. The Info button shows your carrier
information.
Tap Previous and Next to select different segments, and tap the back and forward arrows to
change days.

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Hours of Service: Tab Descriptions, Duty Cycle
The duty cycle tab displays driving and on
duty time as well as hours used for your duty
cycle. The number of days depends on what
rule set you're running: 7-Days or 8-Days in
the US, Cycle 1 or Cycle 2 in Canada.
For some states, the state code displays
instead of DOT or MOT clock, for example
"TX 8:00" instead of "DOT 8:00."

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Hours of Service: Tab Descriptions, Duty Cycle
If your logs are inaccurate, you can request
them from the sever by tapping Log
Request button on the duty cycle tab. You
receive an alert message when the logs are
received.

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Hours of Service: Tab Descriptions, Day Log
From the Day Log tab you can send eRODS
or display the Inspector information and
Header. You can go back as many days as
are in the current duty cycle.

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Hours of Service: Tab Descriptions
To answer other questions about how to manage logs, contact your manager or safety
manager. Tap another topic or the

Next button to continue.
Change duty status

Unassnd Veh Act

Certify logs

Tab descriptions

Edit logs

Send eRODS

Add/Edit load info

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Hours of Service: Send eRODS
When an officer asks to see your logs, navigate
to the Graph tab and hand this device to the
officer through your window. Be sure to have
your ELD guide available for the officer.
If the officer prefers an electronic copy, tap Day
Log. You can send your logs by fax or email.

Tap eRODS now.

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Hours of Service: Send eRODS
When an inspector asks for copies of your logs
and hours of service, determine if the
inspector wants your eRODS through Web
Services or Email, type the inspector's email
address or comments, then tap Send.

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Hours of Service: Send eRODS, Inspector Mode
The inspector may also want to see Inspector
mode, which shows more information than the
default Driver mode. Tap Inspector now.

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Hours of Service: Send eRODS, Inspector Mode
The inspector can scroll through the Inspector
screen to see all information about your logs
and company as required by the Electronic
Logging Device Mandate.
Additionally, the inspector will want to see the
eRODS header. Tap Header to view that
information.

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Hours of Service: Send eRODS, Header
Tap Done when the inspector has reviewed
the header information.

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Hours of Service: Conclusion
This concludes the Hours of Service lesson.

Tap a topic or the Next button to
continue.
Change duty
status

Unassnd Veh Act

Certify logs

Tab descriptions

Edit logs

Send eRODS

Add/Edit load info

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Halo Light Alert

This shows the Intelligent Vehicle Gateways (IVG) keyboard halo lit indicating that Unassigned Driving or a Diagnostics/Malfunction has occurred.

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Driver Hours Assist
The Driver Hours Assist application is developed for drivers using smart phones or tablets running an Android operating
system as an extension to the in-cab ELD . If in-cab ELD stops functioning, this application lets drivers retrieve and store
logs as a PDF for the previous 7, 8, or 14 days on the Android device allowing drivers to display log details as required by
enforcement during road side inspections. This PDF may be displayed to enforcement, sent as an email, or printed.
Drivers may clock in (On Duty) and clock out (Off Duty) through the Driver Hours Assist application while away from the
vehicle as long as the driver is not logged in on the in-cab ELD. After a clock in/clock out event, when a driver next logs in
to the in-cab ELD, the duty status change is presented as an edit that the driver rejects or accepts to confirm the driverinitated status change(s). The Driver Hours Assist application also alerts the driver if there are pending edits from the carrier waiting on the in-cab ELD.
To comply with distracted driving regulations, the Driver Hours Assist application uses motion detection to prevent the
application from being used while in motion.

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Driver Hours Assist: Motion Detection Warning Screens

Drivers see these warning screens when the Driver Hours Assist application detects movement greater than 5 MPH (8 KPH) and may not be used until under that
threshold.

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Driver Hours Assist - Log In

Review and accept the terms of use.

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Driver Hours Assist - Log In

Select your region, enter your company ID, and tap Continue.

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Driver Hours Assist - Log In

Enter your password and last name. Accept the terms of user and tap Log In.

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Driver Hours Assist - Clock In/Clock Out

When you want to clock in or clock out, go to the home screen and tap Log Event.

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Driver Hours Assist - Clock In/Clock Out

Select the event type and tap Done.

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Driver Hours Assist - Pending Carrier Edits

If the carrier made edits to your logs, you're notified on the in-cab ELD and in the Driver Hours Assist application.

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MAY CONTAIN U.S. AND INTERNATIONAL EXPORT CONTROLLED INFORMATION

Driver Hours Assist - Generate Reports

Tap Reports at the bottom of the screen; then tap Create Driver Log Report. Tap the Format, Date Range; then tap Run Report.

80-JE027-1 Rev. D
MAY CONTAIN U.S. AND INTERNATIONAL EXPORT CONTROLLED INFORMATION

Driver Hours Assist - View and Send/Print Reports

After the report displays, tap the menu in the upper right and select an option.

80-JE027-1 Rev. D
MAY CONTAIN U.S. AND INTERNATIONAL EXPORT CONTROLLED INFORMATION

Driver Hours Assist - Clock In/Clock Out Warning

If the driver attempts to clock in or clock out while logged in to an in-cab ELD, the driver receives this warning. Only after the driver logs out of the in-cab ELD may
the driver clock in or clock out using the Driver Hours Assist application.

80-JE027-1 Rev. D
MAY CONTAIN U.S. AND INTERNATIONAL EXPORT CONTROLLED INFORMATION

Driver Hours Assist - Clock In/Clock Out Notifications

When you successfully clock in or clock out, your changes are pending until you accept your log update on the in-cab ELD.

80-JE027-1 Rev. D
MAY CONTAIN U.S. AND INTERNATIONAL EXPORT CONTROLLED INFORMATION