User manual for "Titan FieldDocs ELD 2.0"

Below you will find the vendor provided user manual for the ELD product "Titan FieldDocs ELD 2.0".

For contact information and additional devices produced by the same vendor see their page Certified Tracking Solutions.

Titan FieldDocs ELD 2.0
User Manual
Copyright  2021 Certified Tracking Solutions

TABLE OF CONTENTS

1

Driver Login Details ................................................................................................................................................. 5

2

Titan GPS FieldDocs ELD App Installation ................................................................................................................ 5

3

Driver ELD Access .................................................................................................................................................... 5

3.1

Sign in ...................................................................................................................................................... 5

3.2

Resetting your ELD Password.................................................................................................................. 8

3.3

Starting your shift ................................................................................................................................... 8

3.4

Bluetooth Connect .................................................................................................................................. 9

4

HOS main Screen ................................................................................................................................................... 10

5

Starting your day ................................................................................................................................................... 12

6

5.1

Driver Duty Status Change .................................................................................................................... 12

5.2

Selecting a CMV .................................................................................................................................... 13

5.3

Complete Pre-Trip DVIR ........................................................................................................................ 13

5.4

Starting to drive .................................................................................................................................... 15

5.5

Driver Edit/ Annotate log ...................................................................................................................... 16

5.6

Adding a Co-Driver ................................................................................................................................ 17

5.7

Set as Driver .......................................................................................................................................... 19

5.8

Account Switch...................................................................................................................................... 19

5.9

Reassign Driving Time to Co-Driver....................................................................................................... 20

5.10

Unidentified Driving .............................................................................................................................. 24

5.11

Driver Notification and Review ............................................................................................................. 25

5.12

Changing your HOS cycle ...................................................................................................................... 27

5.13

Operational Zone Changes (Canada) .................................................................................................... 28

5.14

Hours of Service Clocks ......................................................................................................................... 29

5.15

Certifying logs ....................................................................................................................................... 30

5.16

Driver: Obtain a Copy of RODS.............................................................................................................. 31

5.17

Roadside & Driver RODS (Canadian) ..................................................................................................... 35

5.18

Roadside & Driver RODS (United States) .............................................................................................. 36

5.19

Unidentified Driver RODS ..................................................................................................................... 37

Special statuses ..................................................................................................................................................... 38

6.1

Yard Move (Canadian)........................................................................................................................... 38

6.2

Yard Move (United States) .................................................................................................................... 39

6.3

Personal Use - Canada .......................................................................................................................... 40

6.4

Personal Use  (United States) ............................................................................................................. 41

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7

Canadian Deferral Time ......................................................................................................................................... 42

7.1

Deferral of off duty time ....................................................................................................................... 42

8

Fuel Receipts ......................................................................................................................................................... 43

9

Shipping documents (United States)...................................................................................................................... 44

10

Exemptions ........................................................................................................................................................... 44

10.1

Add Adverse driving conditions ............................................................................................................ 44

10.2

Remove Adverse driving conditions ..................................................................................................... 45

Titan ELD 2.0 DOT Roadside Inspection Using the Titan FieldDocs Mobile App .............................................................. 46
General Roadside Inspection ......................................................................................................................................... 46
Roadside Inspection via Transfer File transfer (United States) ....................................................................................... 47

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REVISION HISTORY
Version

Date

Author

Rev A-04/05/21

April 5, 2021

CTS

Rev B-08/23/21
Rev C-10/26/21

August 23, 2021
October 26, 2021

CTS
CTS

Rec D- 11/25/21

November 25, 2021

CTS

Rec E -01/26/22

January 26, 2022

CTS

Rev B-08/23/21

Notes
Initial Document

New feature steps added

1

Driver Login Details
Ensure you have all the following information to log in to the Titan GPS ELD 2.0 App.
 Username
 Password
o You will receive an email from the carriers support staff to authenticate your ELD account
o You will be prompted to set up a password

2

Titan GPS FieldDocs ELD App Installation
Download the required app based on the device you are using:
 Android
o Google Play store
o Search Titan GPS FieldDocs
o Install
 iOS
o Apple store
o Search Titan GPS FieldDocs
o Install
Note:
Titan FieldDocs ELD 2.0 solution utilizes the GPS compatibility in the mobile devices to capture the CMV
positions. It is the end customers responsibility to ensure the mobile devices used for the ELD compliance
are compatible with the CMV position measurement accuracy requirement as stated in the ELD standard.
It is recommended that the mobile device with the Titan FieldDocs ELD 2.0 solution is mounted in a
fixed position during commercial motor vehicle (CMV) operation and visible to the driver from a normal
seated driving position.

3
3.1

Driver ELD Access
Sign in
Before you begin driving, you must sign into the Titan GPS
FieldDocs app.

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NOTE: You must accept the permission prompts for location, Bluetooth, and Fitness Activity
when first starting theapp and when the first user authenticates. App permissions for Location
Service must be set to Allow all the time on both iOS and Android.
iOS sample

DriverTest

DriverTest

DriverTest

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DriverTest

Android Sample

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3.2

Resetting your ELD Password
If after signing into the Driver app you forget your password, you can reset it with the following
steps.
1. Open the Titan GPS FieldDocs app
2. Tap Forgot Password
3. Enter email or username
4. Tap Reset password
5. Email will be sent to your registered email with
your carrier

3.3

Starting your shift
Before you begin your shift, ensure your Commercial vehicle has all the required documents as
per the Canadian ELD mandate:
 Titan FieldDocs ELD 2.0 Driver user manual
 Blank logs to record duty status at least 15 days (14 days plus current)
 Hours of service Actions for Malfunctions & data diagnostics -instruction sheet for
the driver describing the measures to take if the ELD malfunctions.
 Roadside Inspection in cab reference card - Instruction sheet for the driver describing the
data transfer mechanisms supported by the ELD and the steps required to generate and
transfer thedata with respect to the drivers hours of service to an inspector.

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3.4

Bluetooth Connect
Once the vehicle is selected a Bluetooth connection can be established. (See 5.2 Selection CMV)

1. Tap

icon

2. The device connection window will come up


a strength indicator will be beside each available device connection in the list

3. Tap on the device name that corresponds to the vehicle selected in your Selected vehicle


Tap scan if device connection doesnt automatically scan

4. Once you have selected the device it will be highlighted in blue
5. Tap Connect
Note: If a successful connection is made the Bluetooth connection will change a green dot

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4

HOS main Screen
ICON LEGEND
 Bluetooth connection
Black dot  no vehicle selected
Green dot  connected to vehicle
Red dot  no connection to selected
vehicle



Driver notifications
Unidentified driving
Edit request
Notifications
Malfunctions
Data Diagnostics

 Drivers name
Green light Identifies the current
operator of theCMV
 Team driver/ Co-driver
 Selected vehicle
Current vehicle driver is operating

 Selected trailer
Current trailer driver is connected to

 Current duty selector
On duty
Driving
Off duty
Sleeper Berth
Personal use
Yard moves

 Vehicle inspection
Conduct a vehicle inspection

 Daily Logs
View records of duty status

 Drop down to additional
Off duty deferral
Change cycle
Roadside inspection

 Region
 Drivers cycle & Operating Zone
 Drivers hours of service clocks

 App settings & Manual sync

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 Edit pencil
Shows where the driver can edit events
on the RODS


Add event

 No Bluetooth connection
This identifies there is currently no
active Bluetooth connection
 Shipping Docs
Supporting shipping documents

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5
5.1

Starting your day
Driver Duty Status Change
1. Tap the Current duty selector button
2. The change duty status screen will appear
3. Select the duty status you would like to change to
o Off Duty
o Driving
o On Duty
o Sleeper Berth
4. Select your duty status

5. select

Note:
To select yard moves if enabled for the driver, driver must be in On Duty status.
To select Personal use if enabled for the driver, driver must be in Off Duty status.

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5.2

Selecting a CMV
Before driver can Bluetooth connect to a vehicle, a vehicle must
be selected
1. tap Select vehicle icon
 Here will be a list of the available vehicles and trailers set up
by the support staff.
2. Scroll through list of vehicles to find yours or enter unit in
search field
3. Tap on the selected vehicle

4. select

5.3

Complete Pre-Trip DVIR
If driver vehicle inspection reports (DVIRs) are appropriate for your vehicle, tap Vehicle
Inspection.
1. Tap Vehicle inspection.
2. If you are presently off duty, you will be prompted to switch your status to On Duty

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3. Select your equipment setup using the drop-down arrows

4. Tap next
5. add trailer/s if applicable to your inspection
6. Tap next
7. Perform a walkaround and inspect your vehicle/s for any defects
o If defects are found tap inspection item twice
o Select major or minor
o Tap arrow on right of listed inspection item to add photos and additional detail

o Once all items have added, tap done to continue

8. Complete all inspection areas
9. Next
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10.Select applicable inspection results
11.Add additional comments
12.Sign
13.submit

5.4

Starting to drive
The ELD mandate considers a vehicle to be moving when the speed of the vehicle exceeds 5mph
(United States) or 8km/hr (Canada). When the vehicle exceeds the speed threshold, your duty
status automatically switches to Driving.
Note: To minimize distractions when the vehicle is in motion, the Titan
FieldDocs ELD 2.0 display locks out anyactivity while vehicle is in motion.
To access other areas in the app, you must be at rest for more than
three consecutive seconds.

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5.5

Driver Edit/ Annotate log
1. Tap Daily Log icon on the home page to navigate to the Driver records of duty status page.

2. Tap the edit pencil icon to edit the desired log.

3. Tap the add event icon to add a past duty status.

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5.6

Adding a Co-Driver
To use co-drivers, first log into a primary drivers account on Titan FieldDocs

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1. On the HOS Main screen, at the top right corner of the screen, tap on the Team driver/ Codriver
2. Co-driver Sign In popup will appear.

3.

Enter the co-drivers username and password then Login tap login.

The co-drivers name will appear in place of Sign in as Co-driver and a green dot will appear next to
the current driver.
CMV vehicle

Tapping on the co-driver Team driver/ Co-driver icon again will open the co-driver menu.

Tapping Drop down icon expands the window to display more options.

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5.7

Set as Driver
The main driver has the option to remove themselves from the driving team or set themselves as
the current driver by tapping on the Team driver/ Co-driver icon and tapping remove

5.8

Account Switch
If the main driver is not logged in, they may login through the co-driver menu then perform
the above actions.

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5.9

Reassign Driving Time to Co-Driver
An automatically recorded log may be reassigned to another co-driver at the time of the log.
To do this, from the HOS screen:
1. Tap on the Daily Log button
2. Locate the log to be reassigned
3. Tap the edit pencil icon, on the right side of the log
Additional options should appear at the bottom of the screen.

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4. Tap the Reassign to Co-driver button
5. On the Reassign Log screen select a co-driver from the drop down
6. Tap Confirm button

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To accept or reject a co-driver reassignment, from the HOS main screen,
1. tap the Driver notification icon
2. Then tap Edit Request

Test

3. On the edit request screen tap the

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more icon then select Accept or Reject

A confirmation screen should appear. Tap Accept or Reject again to save the selection.

The log will now be removed from the edit request screen. If the log was accepted, it will appear
in the daily log screen.

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5.10 Unidentified Driving
Unidentified Driving can occur if a driver has logged into the Titan GPS FieldDocs ELD previously,
selected a vehicle, and has established a Bluetooth connection.
The application will continue monitoring all available engine data for unidentified driving events
which will be available to the driver for review and assignment as well as available on the web for
the admin to review and/or assign.
If a driver logs out of the application; they can view their current BT connection status on the top
right of the screen (the green Bluetooth icon
)

If the vehicle is driven over 8 km/hr or 5mph while the driver is logged out of the application a
warning will appear at the bottom of the application screen.

Titan Field Docs ELD 2.0 tracks unidentified driving events In accordance with CCMTA and FMCSA
technical requirements.

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5.11 Driver Notification and Review
When a user logs into the app, an unidentified driver notification will present if there are any
activities recorded under Unidentified Driver profile.

Tapping Review will take the user to the unidentified driver assignment screen.
Alternatively, from the HOS screen, tap the Driver notification Icon on the top right of the
screenthen tap Unidentified Driving to find the unidentified driver assignment screen.

Test

Check the desired logs then tap the more icon
and select Accept or Reject.

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A confirmation screen will appear.

Add an optional comment in the Notes field then tap Confirm to save the selection. The logs
will then be removed from the unidentified driver assignment screen. If the logs were accepted,
they will appear in the daily log screen.

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5.12 Changing your HOS cycle
Depending on what HOS Regulation you are adhering to while operating a Commercial vehicle,
you must ensure that you have the required rest period in order to change cycles.
1. On the HOS screen of the FieldDocs app, tap the Drop down expand icon then tap the Change
cyclebutton.
2. Select desired cycle in list and then tap select button.

3. If required rest has been met ELD will allow you to start a new cycle if the required rest has not
been met the ELD will notify you.
Example:
Canadian Cycle 1 to Cycle 2 Requirement Canadian Cycle 2 to Cycle 1 Requirement

4. If the required off duty requirements have been met or are not applicable, the ELD
will display the new HOS requirements for the new cycle and/ or operating zone

5. Tap confirm to continue.

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5.13 Operational Zone Changes (Canada)
If a driver enters a new operating zone such as crossing the latitude of 60North.
The driver is eligible to apply these new limits as soon as a driver crosses the latitude 60North
and the driver does not have to record this change in limits on the daily log.
A driver can travel freely between north of latitude 60 and south of latitude 60:
2. When a driver is north of latitude 60, the driver applies the north of 60
driving, on-duty, and work shift limits
3. When the driver is south of latitude 60, the driver applies the south of
60 driving, on-duty, and work shift limits
Driver will manually have to change the Titan ELD when in the new operational zone.
1. Tap the drop down icon
2. Tap cycle change button
3. Select the new operational Zone in relation to your current cycle
4. Tap select

5. Review and confirm the new HOS for your operational change

6. Confirm

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5.14 Hours of Service Clocks
The drivers hours of service clocks will help track the remaining hours driver has in each duty,
shift and cycle.
These clocks will count down during the drivers daily activities and provide the driver with a
visual notification 30mins prior to any violations.

Driver
Test

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Driver
Test

5.15 Certifying logs
Driver must sign the daily log to certify that it is accurate.
1. On the Daily Log page, select Certify to certify the log.
2. Tap agree to certify

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5.16 Driver: Obtain a Copy of RODS
1. On the HOS screen of the FieldDocs app, tap the daily logs button.
Driver
Test

2. On the daily logs screen, if you only require one day of logs, tap on the day you would like at the
top of the page and then tap the
email icon

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A popup will appear with an email input field. Please type your email address in and tap send.

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If more than one day is required, tap the
required days.

Tap the

Log review Icon on the app bar then check all

email icon and a popup will appear with an email input field.

Enter the email address of the recipient and tap Send. An email with a pdf attachment will be
sent to the specified address.

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Daily Logs Details tab allows a quick way to view the drivers RODS.

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5.17 Roadside & Driver RODS (Canadian)
1. On the HOS screen of the FieldDocs app, tap the expand icon
2. tap the roadside button.

3. tap Start Roadside Review to review the drivers logs
OR
4. tap Start File Transfer to email the drivers logs
 enter provided email by inspector

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5.18 Roadside & Driver RODS (United States)
1. On the HOS screen of the FieldDocs app, tap the expand icon
2. tap the roadside button.

On the Roadside Inspection screen
3. tap Start Roadside Review to review the drivers logs
Or
4. tap Email to FMCSA encrypted email
5. tap Web Service transfer logs via FMCSA web service

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5.19 Unidentified Driver RODS
To review the unidentified drivers logs:
1. Tap the Start Roadside Review button.
2. Tap the drop-down icon next to the drivers name on the app bar
3. Select Unidentified Driver from the drop down.

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6
6.1

Special statuses
Yard Move (Canadian)
A Yard Move is driving defined as On Duty (not driving) below 32km/hr (Canada). This status only appears as
an option in the Titan Driver App if it has been configured by your carrier or support personnel.
If your support staff has enabled or disabled, the yard move activity you will be notified when logging into
the app.

To use the yard app
1. Driver must be in the on duty not driving status
2. Tap current on duty selector
3. Tap yard moves
4. An annotation must be provided 4 characters or more
5. Tap select
Yard Move status will remain indefinitely unless there is an engine restart and you keep your
speed below the driving speed threshold of 32km/hr. When an engine restart occurs, the Titan
Driver App will prompt you to confirm if you would like to remain in Yard Move.
If you do not confirm this before the timer on the app runs out, you will automatically be
transitioned back to on duty not driving status.

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6.2

Yard Move (United States)
A Yard Move is driving defined as On Duty (not driving). This status only appears asan option in the Titan
Driver App if it has been configured by your carrier or support personnel.
If your support staff has enabled or disabled, the yard move activity you will be notified when logging into
the app.

To use the yard app
6. Driver must be in the on duty not driving status
7. Tap current on duty selector
8. Tap yard moves
9. An annotation must be provided 4 characters or more
10. Tap select
Yard Move status will remain active until driver ends the status.

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6.3

Personal Use - Canada
Personal use status is for Off Duty drive time while driving a commercial motor vehicle doing non-work
related activities. In Canada, you can claim up to 75 km/day (47 mi) for Personal Use.
As per Canadian Commercial Vehicle Drivers Hours of Service Regulations SOR 2005/313.
This status only appears as an option in the Titan Driver App if it has been configured by your carrier or
support personnel.
If your support staff has enabled or disabled, the personal use activity you will be notified when logging into
the app.

To use the Personal use
1. Driver must be in the off duty status
2. Tap current on duty selector
3. Tap personal use
MAX daily allowance is 75km
4. An annotation must be provided 4 characters or more
5. Tap select
Personal use status will remain indefinitely unless there is an engine restart. When an engine restart occurs,
the Titan Driver App will prompt you to confirm if you would like to remain in Personal use.
If you do not confirm this before the timer on the app runs out, you will automatically be transitioned back
to on off duty.
If driver reaches their daily max of 75km the app will automatically transition into driving status and not
allow selection of personal use for that day.

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6.4

Personal Use  (United States)
A driver can record periods when using a vehicle for authorized personal use. This may include the time traveling
between a drivers home and terminal (or normal work reporting location), and traveling short distances (from
terminals or motels) to restaurants. These periods of personal use may be considered off-duty time.
As per FMCSA 49 CFR 395.28- special driving categories; other driving status
This status only appears as an option in the Titan Driver App if it has been configured by your carrier or
support personnel.
If your support staff has enabled or disabled, the personal use activity you will be notified when logging into
the app.

To use the Personal use
1. Driver must be in the off duty status
2. Tap current on duty selector
3. Tap personal use
 A Bluetooth connection with the vehicle must be established
4. Tap select
Personal use status will remain indefinitely unless the driver discontinues the duty status by:
1. Tap current on duty selector
2. Tap new duty status
3. select

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7
7.1

Canadian Deferral Time
Deferral of off duty time
If a driver is unable to take 10 hours off-duty in a day, the driver can defer up to 2 hours off duty
to the following day. This deferral option can be used every second day as long as all the
conditions are met.
As per SOR 313/2005
1. Tap the off -duty time deferral
2. Use the drop down to select deferral time

3. Tap confirm
4. The app will automatically record on the drivers records
 Off duty deferral day 1
 Off duty deferral day 2

8

Fuel Receipts
1. Tap fuel icon
2. Enter all required information off the fuel receipt
 If at a bulk fueling location and the cost is not
available enter 0
3. Tap camera icon to take a photo of the fuel receipt
4. Save

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9

Shipping documents (United States)
1.
2.
3.
4.

Tap drop down to additional menus
Tap shipping docs
Enter shipping document number
Tap save

10 Exemptions
10.1 Add Adverse driving conditions
1. Tap Drop down icon on the HOS main screen
2. Tap Exceptions
3. Tap Drop down icon beside Adverse Driving
Conditions
4. Enter details
5. Tap Apply
6. A remark will be added to the drivers current RODS

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10.2 Remove Adverse driving conditions
1.
2.
3.
4.

Tap Drop down icon on the HOS main screen
Tap Exceptions
A red dot will be active above the waring triangle
Tap Drop down icon beside Adverse Driving
Conditions
5. Tap Remove
6. A remark will be added to the drivers current RODS

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Titan ELD 2.0 DOT Roadside Inspection Using the Titan FieldDocs Mobile App





The Titan ELD 2.0 device plugs into the diagnostic port in a vehicle and is integrally synchronized with
the engine. Titan ELD 2.0 devices automatically record driving time, vehicle ignition changes, odometer
reading, engine hours, and other data fields required by the Canadian Technical Standard for Electronic
Logging Devices.
Drivers are not able to edit driving time when using a Titan ELD 2.0 device.
The Titan ELD 2.0 device is compliant with Section 83 of the Commercial Vehicle Drivers Hours of
Service Regulations regarding the use of electronic recording devices.

Below are instructions on how to perform a general roadside inspection and a file transfer roadside inspection
using the Titan FieldDocs mobile app.

General Roadside Inspection
To start a roadside inspection using the Titan FieldDocs mobile app (using iOS or Android smart phone or
tablet):
1. Tap the Roadside button.

2.
3.
4.
5.
6.

Tap the Start Roadside Review button. The device will show all required information.
Hand the device to the inspector for review.
When you have your device back, tap the arrow on the top left side.
Enter your password.
Tap the Login button to return to the Titan FieldDocs mobile app home screen.

NOTE: This inspection type does not require an internet connection or data plan.
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Roadside Inspection via Transfer File transfer (United States)
To start the transfer of files using the Titan FieldDocs mobile app (using iOS or Android smart phone or tablet):
1. Tap the Roadside button.
2. Tap the what route you would like the file transfer to be completed
 This e-mail address is preprogramed in the ELD by Titan
3. Enter the driver routing code, provided by the authorized safety official

4. Tap Send.
 This will initiate a web transfer to an FMCSA server to be retrieved by the safety officials
software.
5. Tap the arrow on the top left side.
6. Enter your password.
7. Tap the Login button to return to the Titan FieldDocs mobile app home screen.
NOTE: A wireless internet connection or data plan is required to transfer the data.

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