User manual for "Fleet Systems USA"

User Guide
Garmin Fleet 670

 Hours of Service Logs
 Vehicle Inspection Reports

Reference: DOT Compliance Log

On home screen, tap Hours of Service

1

 Note
Driver login required for this feature

2

3

Tap your Driver ID

Scroll down, tap View 7-Day Summary
Hand the PND to the officer for review

Getting Started
To setup a new Garmin PND, power it on using the button on top. Next, switch into Truck
Mode and complete a new vehicle profile for your truck and trailer.
Vehicle Profile
In order to reference certain parameters about your truck and trailer, you will need to
create a Vehicle Profile. This profile contains information like the tractor and trailer size,
weight, number, odometer and VIN.
 Note

UPDATE PROFILE WITH NEW TRAILER NO. AS REQUIRED, WILL APPEAR IN HOURS
OF SERVICE DRIVER LOGS

Hours of Service
Driver Login
You will need to login using a Driver ID and password, see your fleet administrator for
these credentials. After logging in, you will be able to make duty status changes by
tapping the Hours of Service icon.
Digital Signature
The drivers signature will appear on the HoS logs after the duty status changes have been
verified prior to logging out. The PND must be attached to the mount for logs to sync with
the server.
 Note

DO NOT PRESS THE POWER BUTTON WHILE DRIVING AS THIS WILL CAUSE THE
PND TO SLEEP AND MILEAGE WILL NOT BE CALCULATED CORRECTLY

Truck/Trailer Inspection/Repair Reports
DVIRs may be filed using the Custom Forms icon on the home screen:
 Driver Vehicle Inspection Form
 Driver Trailer Inspection Form
 Mechanic Vehicle Repair Form
 Mechanic Trailer Repair Form
 Note

THE SAME PND SHOULD ALWAYS BE USED WITH THE SAME TRUCK AS SOME
INFORMATION SUCH AS VEHICLE PROFILE STAY ON THE PND

Daily Use Guide
At the beginning of your shift
 Retrieve matching PND for truck number and attach to mount
 Login using Driver ID and password and set status to On Duty
 Update vehicle settings: tractor & trailer number
 Add shipments: name/commodity, number, start/end dates
 Perform pre-trip inspection, review previous DVIR
During your shift
 PND automatically updates duty status to Driving when moving
and then to On-Duty when stopped for five (5) minutes
 At the beginning of a required break, set duty status to Off Duty
 After the break ends, set duty status back to On Duty or Driving
 Update vehicle settings with new trailer number(s)
 Review remaining hours under the Hours of Service icon
At the end of your shift
 Create a new DVIR (if required by carrier)
 Set duty status to Off-Duty and logout of PND
 Verify logs to attach your digital signature
 Wait for logs to upload, remove PND and return to fleet admin
or store in glove box
Troubleshooting
Server error while trying to login
 Check to make sure PND is properly seated on mount
 Check cable connections to PND mount and transponder
 Turn engine on to wake transponder from sleep mode
Login attempt times out
 Poor cellular reception, try again
Error message : Problem detected
 Transponder needs to be power-cycled
 Unplug both cables from transponder and plug back in

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First Startup | Vehicle Profile

1

Press Power button to wake PND

If in truck mode tap Agree

2

Otherwise, tap Switch Mode then Truck and OK
then tap Agree

Tap 'Yes' to configure profile with:

3

current odometer
gross weight
truck height/width/length
profile name

Scroll down, tap both Tractor Number and Trailer
Number to update, tap Done

4

 Note
Select this profile when using this truck

Login | Driver

1

Connect PND to magnetic mount

 to edit tractor &

If truck details have changed, tap 

2

trailer number
Then tap OK

On home screen, tap Hours of Service

3

 Note
PND must be connected to mount

Enter Driver ID, tap Next
Enter password, tap Next

4

 Note
Driver login takes up to one minute

Select new duty status, tap Save

5

 Note
Do not turn screen off while driving
Distances for hours of service log may
not be recorded correctly

Login | Co-driver

1

Connect PND to mount
On home screen, tap Hours of Service

2

Tap the + icon

3

Enter your Driver ID, tap Next'

4

Enter your password, tap Done'

5

Select new duty status, tap Save
You remain logged in until logout

Review & Submit a DVIR

1

On home screen, tap Custom Forms

Tap the form you want to submit

2

3

Vehicle Inspection
Trailer Inspection
Vehicle Repair
Trailer Repair

Fill out required fields including any defective items and
selecting wether the vehicle is satisfactory or not along
with any remarks and tap Submit

To review a saved form, tap the icon in the upper left
and then tap on the report you wish to view

4

 Note
Submitted DVIR forms are saved to the PND
Keep the same PND with the same truck

Manually update duty status

On home screen, tap Hours of Service

1

 Note
Driver login required for this feature

2

Tap your Driver ID

3

Tap Duty Status

Select a new duty status, tap Save

4

 Note
Distance and locations automatically recorded by
PND

Manage shipments

On home screen, tap Hours of Service and tap your
Driver ID

1

 Note
Driver login required for this feature

2

Scroll down, tap Manage Shipments

3

Tap the + icon to add a new shipment
or tap an existing shipment to edit

4

Enter the following information:
Shipper name
Shipping commodity
Shipping document number
Start & end day
Tap Save when done

Add comment to log

On home screen, tap Hours of Service and tap your
Driver ID

1

 Note
Driver login required for this feature

2

Tap View Journal

Tap on an activity (shown in blue) that you would like to
add a comment to

3

 Note
Entire activity must be shown in screen in order to
add comment

Tap field next to Comment to add note

4

 Note
The other fields are not editable

5

Tap 'Done' to save comment to log

Record Adverse Conditions

On home screen, tap Hours of Service and tap your
Driver ID

1

 Note
Driver login required for this feature

2

Scroll down, tap Record Adverse Conditions

3

Tap Yes to add two (2) hours to your current driving
time

Confirm your selection, tap OK'

4  Note
A comment about the driving extension is
automatically added to your log

Logout | Driver & Co-driver

On home screen, tap Hours of Service and tap your
Driver ID

1

 Note
PND must be connected to mount

Tap Duty Status and select Off Duty

2

 and Logout

Tap 

 Note
Both driver & co-driver must logout

Tap Yes to verify (sign) the entries

3

Review duty status changes, tap Select All
Then tap Verify to sign the log

Tap 'Yes' to continue logout

4  Note
Allow logout to complete before removing PND
from mount

Remove PND from mount and return to fleet
administrator

5

 Note
PND will drain truck battery if left attached to
mount when not in use

Daily Use Guide
At the beginning of your shift
 Retrieve matching PND for truck number and attach to mount
 Login using Driver ID and password and set status to On Duty
 Update vehicle settings: tractor & trailer number
 Add shipments: name/commodity, number, start/end dates
 Perform pre-trip inspection, review previous DVIR
During your shift
 PND automatically updates duty status to Driving when moving
and then to On-Duty when stopped for five (5) minutes
 At the beginning of a required break, set duty status to Off Duty
 After the break ends, set duty status back to On Duty or Driving
 Update vehicle settings with new trailer number(s)
 Review remaining hours under the Hours of Service icon
At the end of your shift
 Create a new DVIR (if required by carrier)
 Set duty status to Off-Duty and logout of PND
 Verify logs to attach your digital signature
 Wait for logs to upload, remove PND and return to fleet admin
or store in glove box
Troubleshooting
Server error while trying to login
 Check to make sure PND is properly seated on mount
 Check cable connections to PND mount and transponder
 Turn engine on to wake transponder from sleep mode
Login attempt times out
 Poor cellular reception, try again
Error message : Problem detected
 Transponder needs to be power-cycled
 Unplug both cables from transponder and plug back in

170220D1