User manual for "Fleet-Tec ELD"
Below you will find the vendor provided user manual for the ELD product "Fleet-Tec ELD".
For contact information and additional devices produced by the same vendor see their page
Fleet-Tec Solutions Inc.
Fleet-Tec Solutions Inc. Fleet-Tec May 2018/ V1.0.1804-1805 Fleet-Tec Solutions Inc. Document Information Version History Version 1804/1805 Date 05/07/18 Author Precious Mae Cenia Reviewer Roel Sinadjan Sign Off Fleet-Tec Solutions Inc. Title Name Signature Date Name Signature Date Partner Name Title Page 2 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. Copyright Fleet-Tec Solutions Inc. 2018. All rights reserved. No part of this publication may be reproduced or transmitted in any form or by any means or stored in any retrieval system of any nature without prior written permission except as expressly permitted by any written contract signed by Fleet-Tec Solutions Inc. with the recipient. The contents of this documentation are the confidential information of Fleet-Tec Solutions Inc. and are subject to the provisions of Fleet-Tec Solutions Inc. standard Customer Agreement or Non-disclosure Agreement (as relevant) or any similar agreement signed by Fleet-Tec Solutions Inc. and entered into with the recipient. The contents of this documentation (or any part or it) must not be used or disclosed to any third party by the recipient except as expressly permitted by the relevant agreement. If you (or your company) have not signed an agreement with Fleet-Tec Solutions Inc. you must not use this documentation, must treat it as strictly confidential and must promptly return it to Fleet-Tec Solutions Inc. Change History This section details what changes have been made in order to prompt a new version of this product specification: Version Date Author(s) Section Page No. Change Page 3 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. Contents 1 Main Screen ............................................................................................................................................... 7 1.1 Using the HOS Action Bar................................................................................................................... 7 2 Customizing the Fleet-Tec Preferences .................................................................................................... 8 2.1 Hours of Service Settings ................................................................................................................... 9 2.1.1 Set Hours of Service Preferences .................................................................................................. 9 2.1.2 Capturing the Drivers Signature ................................................................................................ 10 2.1.3 Customizing the Carrier Information.......................................................................................... 11 2.1.4 Driving Rules .............................................................................................................................. 12 2.2 Vehicle Data Settings ....................................................................................................................... 23 2.3 Device Preferences ........................................................................................................................... 24 3 Familiarizing the Hours of Service Main Screen Tiles ............................................................................ 27 3.1 Time Remaining Tile ......................................................................................................................... 27 3.2 Changing the Drivers Duty Status ................................................................................................... 28 3.3 Recap ................................................................................................................................................ 30 3.4 Start Break ........................................................................................................................................ 31 3.5 Data Transfer .................................................................................................................................... 32 3.6 Options ............................................................................................................................................. 38 3.7 Logs ................................................................................................................................................... 38 3.8 DVIR .................................................................................................................................................. 39 3.9 Shift/Cycle ........................................................................................................................................ 40 4 Check Driver Availability ......................................................................................................................... 40 5 Driver Logs ............................................................................................................................................... 41 5.1 Using the Driver Logs Bulk/ Multiple Selection Functions .............................................................. 42 5.2 The Driver Logs Accordion Header Features ................................................................................... 42 5.2.1 Daily Drivers Log Entry Check-box (Uncertified Log) ................................................................. 42 5.2.2 Daily Drivers Log Entry Check-box (Already Certified) .............................................................. 42 5.2.3 Daily Drivers Title Log (Recertify Log) ....................................................................................... 43 5.2.4 Recap .......................................................................................................................................... 43 5.2.5 Daily Drivers Log Grid ................................................................................................................. 44 5.2.6 Edit Daily Drivers Log Form ........................................................................................................ 45 Page 4 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. 5.2.7 Shipment Details ........................................................................................................................ 46 5.2.8 Miles Driven by State ................................................................................................................. 47 5.2.9 DVIR............................................................................................................................................ 48 5.2.10 Certify a Log ............................................................................................................................. 48 5.2.11 Email a Log ............................................................................................................................... 50 5.2.12 Edit a Log.................................................................................................................................. 52 5.3 Malfunction and Data Diagnostic Events ........................................................................................ 64 5.4 DVIR .................................................................................................................................................. 72 5.4.1 DVIR Feature Main Navigation Menu ..................................................................................... 72 5.4.2 DVIR Feature Hours of Service Main Screen ............................................................................ 72 5.4.3 Selecting Your DVIR Type ........................................................................................................... 74 5.4.4 Starting Your DVIR...................................................................................................................... 75 5.4.5 Completing the First DVIR Area.................................................................................................. 75 5.4.6 Capturing an Image of a DVIR Item ........................................................................................... 76 5.4.7 Add a Comment or Remark to a DVIR Item................................................................................ 76 5.4.8 Finishing / Certifying Your DVIR ................................................................................................. 77 5.4.9 Submit or Certify the DVIR ......................................................................................................... 80 5.4.10 Deleting a DVIR ........................................................................................................................ 81 5.4.11 Emailing a DVIR ........................................................................................................................ 81 5.5 DVIR History ..................................................................................................................................... 82 5.5.1 Viewing DVIR History by Vehicle ................................................................................................ 82 6 Roadside Inspection ................................................................................................................................ 83 6.1 Roadside Inspection Main Navigation Menu ............................................................................... 83 6.2 Roadside Inspection HOS Main Menu .......................................................................................... 84 6.3 Inspection Screen Start Review .................................................................................................... 84 6.4 Roadside Inspection Screen Data Transfer ................................................................................... 86 7 Switch Equipment ................................................................................................................................... 86 7.1 Switch Equipment Main Navigation Menu................................................................................... 87 7.2 Options Menu ................................................................................................................................... 88 7.3 Switch Equipment DVIR Screen .................................................................................................... 88 7.4 Switching Equipment ....................................................................................................................... 89 Page 5 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. 7.5 Managing Vehicles / Trailers ........................................................................................................... 90 7.5.1 Manage Vehicles / Trailers Delete .......................................................................................... 91 7.5.2 Manage Vehicles / Trailers - Edit ............................................................................................... 92 7.5.3 Manage Vehicles / Trailers Add .............................................................................................. 92 8 Documents ............................................................................................................................................... 96 8.1 Documents Main Navigation Menu .............................................................................................. 97 8.2 Documents Options Menu ............................................................................................................ 98 8.3 Adding Documents ........................................................................................................................... 99 8.4 Editing / Deleting a Document....................................................................................................... 100 9 Add Fuel Receipts .................................................................................................................................. 101 9.1 Main Navigation Menu .................................................................................................................. 101 9.2 Fuel Receipts Screen....................................................................................................................... 102 9.3 Adding Fuel Receipts ...................................................................................................................... 102 9.4 Editing or Deleting a Fuel Receipts ................................................................................................ 104 10 Co-Drivers ............................................................................................................................................ 105 10.1 Logon Co-Driver ............................................................................................................................ 105 10.2 Switch Driver ................................................................................................................................ 110 11 Shipping Documents ........................................................................................................................... 111 12 Add Remark ......................................................................................................................................... 112 13 Exempt Driver ...................................................................................................................................... 113 14 Logout .................................................................................................................................................. 114 15 Unidentified Driving Events ................................................................................................................ 115 16 Warning Features ................................................................................................................................ 116 17 List of Login Errors ............................................................................................................................... 118 Page 6 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. 1 Main Screen The Hours of Service main screen is where you log your duty status events and which, in turn, determines your compliance with FMCSA Hours of Service Regulations. This screen also serves as your gateway to the rest of the apps features. The main screen also provides essential information about the apps user: Driver Name: Displays the name of the driver who is logged in and whose logs are displayed. Vehicle Name: Displays the drivers vehicle name. Trailer Name: Displays the drivers trailer name. Note: Can tap Vehicle and Trailer name to display Switch Vehicle Dialog. 1.1 Using the HOS Action Bar The HOS Action Bar is the starting point for navigating to the different pages within the app and is always present in the apps topmost portion: The action bar features the following navigational controls of the app: Action Tool Name Action Tool Icon Description Main navigation hamburger Tap to open the main navigation menu of the application Refresh Button Tap to manually refresh the data in the app page. Hidden under all icons are present. Logout Button submenu icon once Tap to log out of the app, this will also set your status to Off Duty. Hidden under submenu icon once all icons are present. Page 7 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. Malfunction Button Tap to see uncleared Malfunctions Data Diagnostics Button Tap to see uncleared Data Diagnostics. Turns into an accent color (based on the apps theme) if there are new events and turns white when already viewed. VBUS Connectivity Indicates that the device is connected to a VBUS device and turns to when disconnected. Hence, connection interruptions may occur which will turn into flashing icon while in a reconnecting state. Tap to display the pending edit request dialog, edit request is from Motor Carrier Edit Suggestions, correction of errors with Team Drivers, and Events logged under Unidentified Driver Profile. Tap to display a dialog to Connect to Vehicles VBUS Device. It has the same Pending Edit Request Button Connect Button capabilities as the VBUS icon . 2 Customizing the Fleet-Tec Preferences The apps settings and preferences can be customized in the Hours of Service Preferences screen. To navigate to this part of the app, select the icon or swipe the screen to the right to display the main navigation menu, select the Settings option and then select the Hours of Service option, this will display the Settings screen. Page 8 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. 2.1 Hours of Service Settings 2.1.1 Set Hours of Service Preferences This is where the basic driver, vehicle, carrier and shipping data is entered and stored within the app. The identification data stored here is then used by the app, web portal and in the drivers daily log report. After logging in to the app for the first time When the app is used for the first time, the driver is taken directly to the Main Dashboard after which a Select Equipment dialog box will be displayed requiring the driver to select a vehicle and trailer (if needed). If you are logging in to the device you have logged in to before, the driver can login and logout successfully to the app when an internet connection is not available. Page 9 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. 2.1.2 Capturing the Drivers Signature The application can capture the signature of the driver which is then used for digitally certifying a log. To create the driver signature, select the main navigation hamburger , select the Settings option and then select Hours of Service: The Driver Information section of the screen will be displayed along with any signature that has been created for the driver. Tap on the icon to create or change the signature. Create or update your signature in the app by using your finger to create your signature. Tap the Done button to save your signature. You can also select the Clear button to clear the captured signature and start again. Page 10 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. 2.1.3 Customizing the Carrier Information The carrier information can also be set from within the Hours of Service section (main navigation hamburger > Settings > Hours of Service) You can scroll the screen down to the Carrier Information section: Enter details for the following: Carrier Name Carrier DOT Number Main Office Address Phone Number Home Terminal Details of the driver Note: The driver is allowed to select a specific Carrier Information if Allow driver ability to change carrier in portal->settings->account setting under Portal Controls and Allow Carrier Change in Drivers Management page are enabled. Page 11 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. 2.1.4 Driving Rules This is where you change the HOS rules or the Federal Motor Carrier Safety Administrations (FMCSA) regulations that govern the hours that a commercial vehicle driver can legally accumulate driving or being on duty for a motor carrier in a working day and week. This is also where you apply the HOS rules exceptions. The driving rules can also be set from within the Hours of Service section (main navigation hamburger > Settings > Hours of Service). You can scroll the screen down to the Driving Rules section: Select the appropriate HOS rules that you would like the app to use from the drop-down list. You can customize the region, cycle, cargo, exceptions and time zone rules Region This is where you can set the region. The options are USA and Canada. The cycle and exceptions displayed are dependent on which region has been set by the driver. Note: If the region selected is Canada, then the condition Canada Off-Duty Deferral is enabled. This means that you are allowed to get an extra two hours of driving and on duty in a 24-hour period (day 1) and take the required extra two hours off on the following day (day 2). The Deferral status is shown on the Drivers Daily Logs Page 12 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. Cycle This is where you can set the consecutive multi-day duty period which the driver will follow. Choosing a cycle will take into effect the corresponding legal limitations on the hours that can be used by the driver in a 7 day or 8 day working cycle. Available Cycle Rules Options Interstate - Federal Rules Cycle Shift Limit Drive Limit Until Break Break Left US60hr7days 7 days 14 hours 11 hours 8 hours 30 minutes US70hr8days 8 days 14 hours 11 hours 8 hours 30 minutes Alaska70hr7days 7 days 20 hours 15 hours 8 hours 30 minutes Alaska80hr8days 8 days 20 hours 15 hours 8 hours 30 minutes California80hr8days 8 days 16 hours 12 hours N/A N/A Intrastate Cycle Rules Cycle Shift Limit Drive Limit Break Limit Alabama60hr7days 7 days 15 hours 10 hours N/A Alabama 70hr8days 8 days 15 hours 10 hours N/A Florida 70hr7days 7 days 16 hours 12 hours N/A Florida 80hr8days 8 days 16 hours 12 hours N/A Illinois 60hr7days 7 days 14 hours 11 hours N/A Illinois 70hr8days 8 days 14 hours 11 hours N/A Maryland 70hr7days 7 days 16 hours 12 hours N/A Maryland 80hr8days 8 days 16 hours 12 hours N/A Massachusetts 60hr7days 8 days 14 hours 11 hours N/A Page 13 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. Massachusetts 70hr8days 8 days 14 hours 11 hours N/A Michigan 60hr7days 7 days 14 hours 11 hours 30 minutes Michigan 70hr8days 7 days 14 hours 11 hours 30 minutes New Hampshire 60hr7days 7 days 14 hours 11 hours N/A New Hampshire 70hr8days 8 days 14 hours 11 hours N/A New York 60hr7days 7 days 14 hours 11 hours N/A New York 70hr8days 8 days 14 hours 11 hours N/A North Carolina 70hr7days 7 days 16 hours 12 hours N/A North Carolina 80hr8days 8 days 16 hours 12 hours N/A Pennsylvania 60hr7days 7 days 14 hours 11 hours N/A Pennsylvania 70hr8days 8 days 14 hours 11 hours N/A South Carolina 70hr7days 7 days 16 hours 12 hours N/A South Carolina 80hr8days 8 days 16 hours 12 hours N/A Tennessee 60hr7days 7 days 14 hours 11 hours N/A Tennessee 70hr8days 8 days 14 hours 11 hours N/A Texas 70hr7days 7 days 15 hours 12 hours N/A Wisconsin 70hr7days 70 days 16 hours 12 hours 30 minutes Wisconsin 80hr8days 80 days 16 hours 12 hours 30 minutes Vermont 60hr8days 7 days 14 hours 11 hours N/A Vermont 70hrs8days 8 days 14 hours 11 hours N/A Virginia 70hr7days 7 days 16 hours 12 hours N/A Virginia 80hr8days 8 days 16 hours 12 hours N/A Page 14 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. Canada Cycle Rules Cycle Shift Limit Drive Limit Break Limit Canada 70hr7days South 7 days 16 hours 13 hours 30 minutes Canada 120hr14days South 7 days 16 hours 13 hours 30 minutes Canada 80hr7days North 7 days 20 hours 15 hours 30 minutes Canada 120hr14days North 7 days 20 hours 15 hours 30 minutes 15 hours 13 hours 30 minutes Alberta Province Any of the above cycle rules are depending on the region selected and can be applied given the appropriate rule from the region drop down list Intrastate to Interstate driving rules If the driver is operating in intrastate mode and is crossing over a state line then the app automatically switches to federal rules. A dialog will display confirming that the driving rules have changed right after crossing boundaries. Page 15 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. Example: SouthCarolina80hr8days to US70hr8days or SouthCarolina70hr7days to US60hr7days Interstate to Intrastate driving rules The driver must also follow the Federal HOS regulations for a short period of time while operating in interstate commerce. If the driver were using the 60-hour/7-day schedule, he must follow the Federal HOS regulations for the next 7 days having done operating in interstate commerce. If you were using the 70-hour/8-day schedule, you must follow the Federal hours-of-service regulations for the next 8 days after you finish operating in interstate commerce. Note: To perform intrastate check, enable the option available in the Settings > HOS Preferences (however this check is optional). The user has the ability to whether or not perform to the checking. Also, it is important for the driver to monitor the cycle used for the past 7 or 8 days. Cargo This will set the applicable Hours of Service rules for property carrying or passenger carrying commercial vehicles. Page 16 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. Available Cargo Rules Options Property the 11 and 14 hours rule will apply Passenger the 10 and 15 hours rule will apply Either of the above cargo rules can be applied by selecting the appropriate rule from the drop down list Exceptions The options that appear when tapping the Exceptions button will allow the driver to avail of exceptions from the Hours of Service rules for as long as certain conditions are met as stipulated the Hours of Service section of the Code of Federal Regulations (49 CFR Part 395.1-Hours of Service of Drivers-Scope of rules in this part) and other pertinent FMCSA regulations. Available US Exceptions Options 2 Hour Driving Extension for Adverse Driving Conditions Relief from all driving rules for Emergency Conditions Oilfield Operations with 24-hour restart 30 Minute Break Exemption for Short-Haul Drivers 30 Minute OnDuty break for Asphalt drivers No Logs for CDL Short-haul Drivers operating within 100 air miles (12 hour shift) Page 17 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. No Logs for Short-haul Asphalt, Ready-Mixed Concrete Drivers or Non-CDL-Drivers operating within 150 air miles (14 hour shift) 24 Hour Restart for Construction, Groundwater well-drilling 16 Hour Driving Window Note: 16 Hour Driving Window exception can only be used once for the last 7 days or in every 70hr cycle, if the driver attempted to enable the exception an error dialog will display stating the following: However, it is possible for the driver to add another 16 Hour Driving Window exception when a cycle reset has occurred. Nevertheless, the driver will need to wait for the current cycle to end to be able to add the exception again. Utility Service Vehicle 30 Minute Break Exemption for Specialized Carriers & Rigging Association (SC&RA) Agricultural Operations Transport of Commercial Bees, Livestock Hi-rail 2-hour travel exclusion - 395.1(w) Driver salesperson - 395.1(c) Relief from Driving rules for State of Emergency - 390.23 Select the appropriate exception from the list. You must then enter a reason for applying the exception in the Enter reason for exception(s) field. Once complete, select the OK option to apply the selected exception. Note: Exceptions are different depending on the Region selected. Page 18 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. Available Canada Exceptions Options 2 Hour Driving Extension Special Permit Oil Well Service permit CanEmergencyConditions 2 Hour Driving Extension for Adverse Driving Conditions No Logs for drivers operating within 160km of home terminal Available Alberta Province Exceptions Options CanEmergencyConditions 2 Hour Driving Extension for Adverse Driving Conditions Page 19 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. Time Zone Select the drivers Home Terminal time zone. Time zones available are: Hawaii America/Anchorage Pacific Time (PST8PDT) Mountain Time (MST7MDT) Saskatchewan Central Time (CST6CDT) Eastern Time (EST5EDT) Atlantic Canada/Newfoundland Asia/Manila PDF Report Email Recipients You can set the default recipients of your Driver Daily Log PDF report in the part of the Settings Menu. Enter the email address or addresses that will become a recipient or recipients of the Fleet-Tec app Daily Driver Log PDF report. The email addresses must be separated by a comma (,). Page 20 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. Lock Screen Style The user has the ability to control the lock screen display. There are two (2) types available: new 'Remaining to violation' lock screen or the old '4 clocks' lock screen. Use Grid View Editing The user has the ability to use grid view editing. Once enabled, user can also set the edit increment time. (See Section 5.2.11 Editing a Log) Grid View Editing feature is in Android app only. Page 21 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. Display Street Address Display Street address option will allow drivers to select where to get the location if it is the actual location or the nearest City with 5,000 population when in AOBRD mode. The option will only display for drivers that have permission which is set by the personnel in the portal->Account Settings under App Controls > Display Street Address for AOBRD mode. Email Sender Email Sender option allows the driver to specify email sender when drivers need to send certified log PDF and DVIR report PDF. There are (2) two email sender options: via App or Server. Page 22 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. 2.2 Vehicle Data Settings AOBRD Speed Threshold For vehicle in AOBRD mode, speed threshold setting is dependent on what is set on the portal->account settings under App Controls -> AOBRD Speed Threshold. The default value is 100 Mph/Kph. (For example: When the set AOBRD Speed Threshold is 100 Mph/Kph, lock screen will be shown and the app will be in driving state once the vehicle speed threshold reached to 100 mi/hour) Also, drivers have the ability to set speed threshold on the app->Vehicle Data Settings->AOBRD Speed Threshold only if the driver is allowed. To allow a specific driver, enable the option which can be seen in portal>Drivers Management Page->Set AOBRD Speed Threshold option. Page 23 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. 2.3 Device Preferences Unit of Distance Setting the default unit of measures Disable Notification Sound The application has a Mute button to silence all sounds that could come from the application. Also, the ELD rules state that all application sounds should be muted during Sleeper status. However, the mobile device should not be muted so that sound will be available for phone calls. Note: When the current status is Sleeper Berth, it automatically mutes the application sound. Color Theme Displays option for selecting Color Theme Page 24 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. Night Theme By default, the application automatically changes to a night theme based on the sunset time calculated from the device's location. If location is not available, the local time of the device is used. Page 25 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. Language Support The application supports language translation for French-Canadian (Francais (Canada)) and Spanish (Espaol (Estados Unidos)). To enable the translation, go to the Android Device Settings > Language and Input > Language. Select between the supported language and the translation will take effect immediately. Page 26 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. 3 Familiarizing the Hours of Service Main Screen Tiles 3.1 Time Remaining Tile When the time remaining tile displays a grey color, it indicates that the driver is Off Duty, Sleeper or Waiting at Well Site; when the tile displays a green color, it indicates that the drivers status is Driving or On Duty; when the tile displays an amber color, it indicates that the drivers status is Driving or On Duty and has less than 3 hours left; when the tile displays a red color, it indicates that the drivers status is Driving or On Duty and has less than 1 hour left or has already ran out of time. Page 27 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. Tap the time remaining panel to view the Time Remaining Clocks. The time remaining clocks are color coded to match the time remaining panel. 3.2 Changing the Drivers Duty Status To change the duty status of the driver, tap the Duty Status button and select the appropriate driver duty status. Available Duty Status Options Duty Status Icon Duty Status Duty Status Icon Duty Status Off Duty On Duty Sleeper Berth Waiting at Site Driving Page 28 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. Tapping the duty status button will show the Change Status pop up dialog. You can adjust the duration of the duty status event by tapping the Previous 15 minutes Time Interval button to increase the time duration and the Next 15 minutes Time Interval button to decrease the time duration. However, these buttons are disabled prevent time from going before or after the current day. (eg. 12:00AM 11:59PM). If Personal Use is enabled, the status will be set to Off Duty automatically and will disable the other checkboxes. Selection of this option will be recorded within the events history. If Personal Use is enabled, events except Off Duty will not be displayed in the grid but is displayed in the event history list. Off duty will always be the display in the grid and when the driver makes an automatic event, lock screen will also be shown. If Yard Moves is enabled, the status will be set to On Duty automatically and will disable the other checkboxes. Selection of this option will be recorded within the events history. If Yard Moves is enabled, events except On Duty will not be displayed in the grid but is displayed in the event history list. On Duty will always be the display in the grid and when the driver makes an automatic event, lock screen will also be shown. Note: Attempt to create or edit an event such as Off Duty, On Duty, Sleeper Berth in the middle of an automatically Driving event is not allowed, instead an error dialog is displayed stating "Error: shortening of prior driving event is not allowed. Select a time before or after the driving event.". Page 29 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. When the app is able to obtain a valid GPS fix, the Location field will be automatically populated with the current location information of the user. If there is no GPS fix, the Location field will remain blank, in this instance; you must manually input the relevant details. Once all relevant details have been entered and the correct duty status selected, tap the OK button to save the new duty status event. You can also select the Cancel button to cancel adding the selected duty status. Changing the status to On Duty or Driving also enables the options for Personal Use and Off Road. Personal Use is mentioned in the FMCSAs Supplemental Proposal, which was published on March 28, 2014, that mandates ELDs for most drivers of CMVs that currently log. The proposal says that ELDs may be set up to allow drivers to put themselves in a special driving category called personal use. When a driver selects this option, the ELD will record the time as off duty until the driver de-selects the option. Off Road, on the other hand, means that the vehicle is running on rough terrain. Lastly, Yard Moves, has been established under a mandate which allows a driver or another personnel to perform duties like moving trucks around the home yard by establishing a single set of thresholds for all ELDs in an On Duty, not Driving status without triggering the device by reaching the thresholds. 3.3 Recap Tap the Recap button to bring up the recap information for the specified duty day and corresponding cycle data. Page 30 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. 3.4 Start Break The Start Break button will be disabled when the duty status is Off Duty, Sleeper Berth or Waiting at Well Site. The Start Break button will be enabled when the duty status is On Duty or Driving. Once you tap the Start Break button, a pop-up dialog will be displayed asking you to confirm that you wish to start your break. If the Start Break button is pressed, then: o o o It sets the status to OffDuty The Start Break button turns to End Break The Time remaining button turns to On Break and the second line shows time remaining 00:00 If the End Break button is pressed, then: o It sets the status to On Duty (if the vehicle is not moving) or Driving (if the vehicle is moving) Note: An audible alert activated when 30-minute break is over. Page 31 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. 3.5 Data Transfer Selecting the Data Transfer button from the Options Screen will display the list of supported data transfer options. The ELD provides a standardized single-step compilation for the drivers ELD records and initiation of the data transfer to authorized safety officials when requested during a roadside inspection. Tap the Data Transfer button to transfer data of the compilation of the drivers ELD records. Once tapped, a selection of the supported data transfer options by the ELD will prompt to the user. For iOS app, the available data transfer services are thru Bluetooth, Email and Web Services only. Android app Data Transfer options iOS app Data Transfer options Select Vehicle - this option enables the ELD to produce a data file or a series of data files of ELD records for a subset of its vehicles used by the driver. Page 32 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. Tap the Select Vehicle menu to show the list of vehicles used by the driver. The All Vehicles option will only display on the list when the driver has already driven multiple vehicles for the day. For Android app, list of vehicle/s are displayed in drop down list which allows to select a specific vehicle or All Vehicles in Data Transfer. For iOS app, list of vehicle/s are displayed in checkboxes. The app allows to select specific vehicle(s) to be included in ELD output file. The list of vehicles displayed are the vehicles that the driver used within the current cycle. Select or deselect a vehicle by tapping the checkbox button. Tap OK button to save selection. Transfer via Bluetooth Tethering - this option enables the user to transfer files through Bluetooth tethering. The ELD prompts for an output file comment which the driver may enter (optional). After the input, if Bluetooth is not yet turned on, a prompt will appear asking you to turn it on. Page 33 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. You will then be asked to pick the device to which the ELD output file will be transmitted via Bluetooth tethering. After the data transfer process is successful, a toast message will then display at the bottom stating that the ELD Output File Transferred. Page 34 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. Transfer via USB (Android Only) - this option enables the user to transfer files through USB (external devices). After selecting a data transfer option, the ELD prompts for an output file comment which the driver may enter (optional). The ELD accommodates the entry of an output file comment up to 60 characters long. Prior to saving the drivers ELD file to an external storage/device, the ELD must read a verification text file from the USB device provided by the Authorized Safety Officials. This can be done by selecting the path where the verification file is located on the Safety Officials USB device. If the verification process is successful, a Verification Successful dialog will display. Page 35 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. Once OK button is tapped, then the driver can now select on where to save the ELD file. Upon confirmation, the ELD generates the compliant output file and performs the data transfer. A toast message will display at the bottom stating that the ELD Output File Transferred. Note: You cannot transfer a file via USB when the verification file on the device is not the same as the verification file on the inspectors USB drive. If this issue occurs a toast message will display stating Invalid verification file. Transfer via Email - this option enables the user to transfer files through email. The ELD output file transferred is encrypted using AES-256 in FIPS Publication 197. Before sending, the ELD prompts for an output file comment which the driver may enter (optional). After the data transfer process is successful, a toast message will then display at the bottom stating that ELD Output File Transferred. Note: Data transfer via email is sent to [email protected]. Page 36 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. Transfer via Web Service - this option enables the user to submit ELD output files, and verify that the ELDs certificate, ELD Identifier, and Registration ID are still valid. After the data transfer process is successful, a toast message will then display at the bottom stating that ELD Output File Transferred. However, if data transfer is not successful, a toast message will then display at the bottom stating that ELD Output File Transfer Failed with corresponding data transfer error messages. Page 37 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. 3.6 Options Selecting the Options button from the HOS Main Screen will display the Options module: The functions within the Options module will be covered in more detail throughout this document. 3.7 Logs Selecting the Logs button from the HOS Main Screen will display the current days log and provide the ability to navigate backwards to view the previous seven logs: Scroll the screen to view all of the information, or, tap the log grid to view the log events. Page 38 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. The Pending Request dialog also appears upon certifying a log only if driver has pending requests. Driver must accept or reject the pending request(s) first before certifying the days log. A toast message will be displayed at the bottom of app stating: "Must Accept or Reject Pending Requests. Note: The events from the 'Unidentified' driver does not require acceptance. 3.8 DVIR Selecting the DVIR button from the HOS Main Screen will display the Select DVIR screen: DVIR can be created to suit the vehicle types, all DVIRs will be displayed on this screen. DVIR History can be viewed by tapping the DVIR History button in the DVIR screen. Note: When switching the vehicles, the equipments will be displayed along with their associated forms. Changing the forms used will pop up a message dialog stating Are you sure you want to use a different form? with a Cancel or Ok button. Highlighted text only displays when conducting an inspection for the first time and that no DVIR forms are associated to the current equipment used. Page 39 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. 3.9 Shift/Cycle Selecting the Shift/Cycle button from the HOS Main Screen will display the total work hours of the drivers current work shift and the total working hours that the driver can legally accumulate over a certain cycle or a consecutive multi-day period: 4 Check Driver Availability From the Hours of Service Main Screen, tap the Options button and then tap the Gain Time button, this will then display a date & time of when the driver will gain his/her maximum hours. Page 40 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. 5 Driver Logs The Driver Logs allows you to view and update the electronic recording of your duty status events in the Fleet-Tec apps online driver logs. This is where you also store shipment data, send the certified logs to its intended recipients and manage other driving duty information. Scroll the screen to view all of the information, or, tap the log grid to view the log events. The daily log for the current day will be in expanded view by default. The daily driver logs for the previous days will be in collapsed view. To expand or collapse a daily log, tap the Collapsible Menu Header. Cycles and the Start Hour time used are also shown in the Log, it is found on the upper right corner just above the Grid Chart. Page 41 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. 5.1 Using the Driver Logs Bulk/ Multiple Selection Functions The first part of the Driver Logs user interface feature controls and information for the bulk/multiple selection features. These controls will allow you to perform features for multiple selected driver logs. Function icon Function Description Selection Button Tap the button to select all certified logs Selected Logs Counter This shows the number of selected certified driver logs Reset Button This clears/deselects all of the selected driver logs 5.2 The Driver Logs Accordion Header Features To expand or collapse a daily log, tap the Driver Logs Accordion/Collapsible Menu Header: Note: Driver Logs title shows the full-time range when the Start Hour time is not zero. You can change the time by going to Settings > HOS Preferences 5.2.1 Daily Drivers Log Entry Check-box (Uncertified Log) Tap the check-box to certify the selected daily log: 5.2.2 Daily Drivers Log Entry Check-box (Already Certified) Tap the check-box to uncertify the selected daily log: Page 42 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. 5.2.3 Daily Drivers Title Log (Recertify Log) When a certified log has been edited in the portal, it prompts the driver to either accept or reject the proposed changes through the Edit Suggestions dialog. Once the driver accepts an edit request, it will display a note on the daily drivers title log stating Recertify, which indicates the log needs to be certified again in order to include the records changes. 5.2.4 Recap Tap the Recap button to bring up the recap information and corresponding cycle data for the specified duty day Tapping the Recap button will display a complete recap for the end of the workday including: - On Duty & Driving Hours, - Total hours on duty last 7 days (including current day), - Total hours available tomorrow, - Total hours On Duty last 8 days (including current day) Page 43 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. 5.2.5 Daily Drivers Log Grid Tap the drivers log grid to view the log events and edit the log. Scroll up/down the screen to view the Daily Drivers Form; this is where you can view the other required information that must appear in the drivers daily log. In addition, not all of the events statuses are displayed on the grid chart. Personal Use and Yard Moves are also displayed on the grid chart as an Amber color line to be visually different with the other event statuses, a dashed line represents the Personal Use event and a dotted line represents the Yard Moves event. The legends for Personal Use and Yard Moves event will only display when the said events occurred. Page 44 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. 5.2.6 Edit Daily Drivers Log Form Tap the Edit button to open the Driver Log Form, from here; you can update the other required information that must appear in the drivers daily log (as listed below). The following information can be viewed / amended within the Daily Drivers Log Grid: Driver Information a) Driver Name displays the name of the driver b) Vehicle Information Vehicle Name displays the name of the current Vehicle of the driver. Trailer Name displays the name of the current Trailer of the driver. Switch Equipment tap this button to launch the Switch Equipment dialog to select another Vehicle or Trailer names. Carrier a non-editable field which displays the Name of the Carrier. Carrier DOT Number a non-editable field which displays the Carrier DOT Number Page 45 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. c) Shipping Information Shipping docs displays the bill of lading or manifest number entered by the driver Shipper & Commodity displays the shipper name and the type of commodity which the shipment contains 5.2.7 Shipment Details Tap the Shipments button to open the Shipment Details Form; you can fill in the shipment data that is to be included in the drivers daily log. Note: The data that can be included in this form is listed on the next page Data that can be included within the Shipment Details Form includes: Shipments on Truck Order Number the order number of the specific shipment item Weight the weight of the shipments From the point of origin of the commercial motor vehicle To the destination of the commercial motor vehicle Shipments Unloaded Today Order Number the order number of the specific shipment item Collected or Billed the preferred payment method Amount Collected the amount collected for the shipment Mailed Papers From the name of the shipment company where the shipping related documents are from Page 46 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. 5.2.8 Miles Driven by State Tap the Miles button to open the Miles Driven Today by States dialog. This is where you can fill in the shipment data that is required to be included in the drivers daily log. Required data includes: Code State Loaded Empty Routed Number Fuel Purchased Tickets Attached Page 47 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. 5.2.9 DVIR This is where you can view a list of the DVIRs conducted during the selected working day. Tap the icon to open the pane for the email and view options. Tap the Email button to send the completed DVIR. Tap the View button to view the DVIR. Tap the Remove button to remove the DVIR. Note: Email button will only be enabled if the DVIR Log is already certified. Certified logs cannot be removed (unless uncertified). 5.2.10 Certify a Log Tap the Certify button to certify the selected daily log. If the current status is Driving, a pop-up dialog will open and you will be asked to confirm changing the status to Off Duty: Page 48 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. Tap the Certify Now button to confirm you wish to go Off Duty. Tap the Cancel button to cancel changing the status. Tap the Agree button to confirm certifying a daily log. Tap the Not Ready button to cancel certifying a log. Tap the OK button to close the confirmation pop up dialog. Page 49 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. Tap the OK button if you wish to email the certified log to a selected recipient. Select the Cancel button to close the pop-up dialog without emailing the certified log. If the driver did not certify all the daily logs, the ELD will prompt the driver regarding uncertified logs upon logging in and logging out to the app along with the option to certify the relevant days. 5.2.11 Email a Log When driver need to email a certified logs PDF to the back office, the driver can send directly from the App used (e.g Gmail app for Android) or have the HOS Server send the email instead of sending it directly from the mobile device. Page 50 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. Email Log via Server A Send Email dialog will display when the driver taps Yes on the prompt to send certified log. Enter the email address for the recipient. If the recipient is more than one, separate email addresses by comma. Tap Send button to send the certified log PDF. Note: To send certified log PDF via HOS Server, set the Email Sender option to Server (default to Server) in Settings screen>HOS Preferences>Other. Email Log via App An app will open (e.g. Gmail app will open for Android device) with a new message that has a PDF file attached when the driver taps Yes on the prompt to send certified log. If driver has recipient email populated in the portal>settings>drivers management page>PDF Report or in the app>settings>PDF Report Email, then recipient email is also pre-populated in the email draft. Note: To send certified log PDF via App, set the Email Sender option to App in Settings screen>HOS Preferences>Other. Page 51 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. 5.2.12 Edit a Log Only driver logs that have not yet been certified can be edited, you will have to uncertify a driver log in order to update its contents, to do this, tap the Edit button to uncertify the selected log and reopen it for editing: Tap the Uncertify Now button to confirm uncertifying the selected log. Tap the Cancel button to cancel uncertifying the selected log. Tap the OK button to close the pop-up dialog. The Edit Log screen can update/correct the drivers or driving duty data entries logged through the app. It can also view the history of an edited log. Page 52 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. Tap the drivers log grid to start editing it: You can navigate through the daily driver logs by selecting either back or forward arrows located above the grid Driver will be able to add a note to the following events: Intermediate log Login/logout CMV Engine power up/shut down Malfunctions and diagnostic events Page 53 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. Create Log Event via Legacy Mode To add a new event to the selected log, tap the Add button, input the relevant details to create the event, once complete, tap the OK button to save the event. Also, the current status of the app is disabled to prevent adding the same status consecutively. Note: Refer to 3.2 Changing the Drivers Status for Personal Use. Create Log Event via Grid View Mode To add a new event to the selected log, tap the Add button then tap Change Current Status button, input the relevant details to create the event, once complete, tap the Save button to save the event. Also, the current status of the app is disabled to prevent adding the same status consecutively. Page 54 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. Modify Log Event via Legacy Mode Tap the Edit button adjacent to any of the existing log events, make any required changes, select a reason for the edit from the drop-down list and then tap the OK button to save the changes. Modify Log Event via Grid View Mode When Use GridView Editing is enabled in Settings->HOS Preferences, a grid view editing form will display upon tapping Edit button to any of the existing log events or tapping the Insert Past Status button. Tap Edit button on any existing log events or Edit button shown on the grid chart. Tap Insert Past Status button to insert a past status event. Page 55 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. User can then make any required changes using the grid view editing form: Drag the sliders on the grid to set the Begin Time and End Time or by manually entering the time using time picker field. Select duty status Select a reason for the edit from the drop-down list. Fill other fields required fields. Then tap the Save button to save the changes. Regardless if the vehicle currently used is in AOBRD or ELD mode, driver can be able to edit the Auto OnDuty ND event the same with editing a manually created events. Page 56 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. For Auto Driving event, driver can be able to edit a note or reassign the event to a co-driver. (See Section 10.1 Logon Co-Driver-> Reassign Driving Time) Notes: All log events that have been manually created or amended, will be displayed with an asterisk against it in the log events list depicting that it has been edited. Also scroll down to see check boxes for Personal Use, Yard Moves and Off Road. Upon editing a past event, the Note field should not be empty and must contain at least 4 characters when filled out. Page 57 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. Pending Edit Requests The Motor Carrier can request edits to the drivers logs. In the application allows the driver to review the requested edits which requires the driver to take necessary action whether the driver wants to accept or reject the requested edits. Tap the icon beside the refresh button to display the pending edit request dialog. Page 58 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. The Pending Request dialog also appears upon certifying a log only if a driver has pending requests. Driver must accept or reject the pending request(s) first before certifying the days log. A toast message will be displayed at the bottom of app stating, "Must Accept or Reject Pending Requests. Note: The events from the 'Unidentified' driver does not require acceptance. The Reject and Accept Event dialog shows the comparison of the Original status vs the changes (requested edits). Also, accepting the edits requested requires the driver to fill in the annotation field (Required) to successfully save the changes. If the driver rejects the edit suggestions then the original record remains. Page 59 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. If the driver approves the edit suggestions, the new status will replace the old status and the changes will be reflected in the events history list. Auto Events The ELD automatically records the driving time when the vehicle is in motion by setting duty status to driving for the driver unless, before the vehicle is in motion, the driver has sets the duty status to off-duty and indicates personal use of CMV, in which case duty status must remain off-duty until drivers indication of the driving condition ends; Events such as Power On, Power Off, Driving and OnDuty are automatically created when connecting to a device. Auto events created were recorded and displayed on the Events history list indicated with a note Automatic Transition. (These events are also displayed in the Portal) Page 60 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. Not responding to the ELD prompt "Vehicle Stationary: Do you want to go on-duty not driving?" will automatically change duty status to On Duty ND after one (1) minute. Auto OnDuty ND event created is recorded and displayed on the Events history list indicated with a note Automatic Transition. Page 61 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. To view all the auto created events (primary or secondary events) when connecting to a device, tap on the Show all events checkbox to enable. To hide all the secondary events, tap back on the checkbox to disable. Note: The graph-grid overlay periods of drivers indications of authorized personal use of CMV and yard moves using a different style line (such as the dashed or dotted line in amber color). A Remark will be recorded with a note Authenticate to the events history list if Driver will login to app. A Remark will be recoded with a note Unauthenticate if driver will logout from app. ELD Login will be recorded with a note ELD Connection to events history list when app successfully connected to VBUS Device. ELD Logout will be recorded with a note ELD Disconnection to events history list when driver manually disconnect to VBUS Device by tapping the connect/disconnect icon located at the App header. Page 62 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. Crossing Boundaries The border crossing calculation uses the VBUS GPS coordinates if they are available, and the android coordinates if they are not. The following instances happens when the driver crossed boundaries between Canada and US (vice versa): a. If the GPS coordinates are changed to a different state or province, a remark event will be recorded in the driver log. b. If the current location is in Canada, the driving rules will automatically switched to Canadian rules. Similarly, if the location is in the US, the driving rules automatically switched to US rules. c. If there is a co-driver logged in, both the remark and the rules changes will be occurring to be applied for him/her as well. Page 63 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. 5.3 Malfunction and Data Diagnostic Events At each instance when an ELD malfunction or data diagnostic event is detected or cleared by the ELD, the ELD records the event. The recorded malfunctions and data diagnostic events are inconsistencies found while monitoring the app/ELD against FMCSA compliance requirements. These instances are indicated in the application header and in the Android notification toolbar with the letters M and D, respectively. Note: The ELD Data Diagnostic indicator provides notification of active data diagnostics events applicable to the active driver. The Data Diagnostics D icon will flash in amber color if there are new active Data Diagnostics events that is not yet reviewed by the driver and will only turn back to white once the Data Diagnostic dialog is closed after being reviewed by the driver. There will also be a notification in the Android toolbar indicating a malfunction or a data diagnostic event. The Malfunction and Data Diagnostic events note can also be edited on the edit log screen Tap the Clear button to clear the malfunction or data diagnostic event detected To clear all Data Diagnostic Events, tap the Clear All button. Page 64 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. Malfunction Events Requirement No. 4.6.1.1 4.6.1.2 4.6.1.3 4.6.1.4 Event Code Event Name Description An ELD must set a power compliance malfunction if the power data diagnostics event described in paragraph 4.6.1.1(a) of this appendix indicates an Power P / Power MF aggregated in-motion driving time Malfunction understatement of 30 minutes or more on the ELD over a 24-hour period across all driver profiles, including the unidentified driver profile. An ELD must set an engine synchronization compliance malfunction if connectivity to any of the required data sources Engine specified in section 4.3.1 of this 87 E / Sync MF Synchronization appendix is lost for more than 30 Malfunction minutes during a 24-hour period aggregated across all driver profiles, including the unidentified driver profile. The ELD must periodically crosscheck its compliance with the requirement specified in section 4.3.1.5 of this appendix with Timing respect to an accurate external T / Timing MF Malfunction UTC source and must record a timing compliance malfunction when it can no longer meet the underlying compliance requirement. ELD records requiring location Position L / Pos MF information must use the last valid Malfunction position measurement and include Page 65 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. the latitude/longitude coordinates and distance traveled, in miles, since the last valid position measurement. 4.6.1.5 4.6.1.7 R / DR MF S / Trans MF An ELD must monitor elapsed time during periods when the ELD fails to acquire a valid position measurement within 5 miles of the CMVs movement. When such elapsed time exceeds a cumulative 60 minutes over a 24-hour period, the ELD must set and record a positioning compliance malfunction. An ELD must monitor its storage capacity and integrity and must detect a data recording compliance malfunction if it can no Data Recording longer record or retain required Malfunction events or retrieve recorded logs that are not otherwise catalogued remotely by the motor carrier. Data Transfer Malfunction (a) An ELD must implement inservice monitoring functions to verify that the data transfer mechanism(s) described in section 4.9.1 of this appendix are continuing to function properly. An ELD must verify this functionality at least once every 7 days. These monitoring functions may be automatic or may involve manual steps for a driver. (c) After an ELD records a data transfer data diagnostic event, the Page 66 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. 4.6.1.8 O / Other MF Other Malfunction ELD must increase the frequency of the monitoring function to check at least once every 24-hour period. If the ELD stays in the unconfirmed data transfer mode following the next three 90 consecutive monitoring checks, the ELD must detect a data transfer compliance malfunction. In addition to the required monitoring schemes described in sections 4.6.1.1 4.6.1.7 of this appendix, the ELD provider may implement additional, technologyspecific malfunction and data diagnostic detection schemes and may use the ELDs malfunction status indicator and data diagnostic status indicator (described in sections 4.6.2.1 and 4.6.3.1) to communicate the ELDs malfunction or non-compliant state to the operator(s) of the ELD. Data Diagnostic Events Requirement No. 4.6.1.1 Event Code 1 / Pwd Diag Event Name Description Power Diagnostic An ELD must monitor data it receives from the engine ECM or alternative sources as allowed in sections 4.3.1.1-4.3.1.4 of this appendix, its onboard sensors, and data record history to identify instances when it may not have complied with the power requirements specified in section 4.3.1.1, in which case, the ELD Page 67 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. 4.6.1.2 2 / Sync Diag 4.6.1.4 (d) 3 / Miss Diag must record a power data diagnostics event for the corresponding driver(s), or under the unidentified driver profile if no drivers were authenticated at the time of detection. An ELD required to establish a link to the engine ECM as described in section 4.2 must monitor its connectivity to the engine ECM and its ability to retrieve the vehicle parameters described Engine under section 4.3.1 of this Synchronization appendix and must record an Diagnostic engine-synchronization data diagnostics event when it no longer can acquire updated values for the ELD parameters required for records within 5 seconds of the need. If a new ELD event must be recorded at an instance when the ELD had failed to acquire a valid position measurement within the most recent elapsed 5 miles of driving, but the ELD has not yet set a positioning compliance malfunction, the ELD must record Missing Data the character X in both the Elements latitude and longitude fields, Diagnostic unless location is 88 entered manually by the driver, in which case it must log the character M instead. Under the circumstances listed in this paragraph, if the ELD event is due to a change in duty status for the driver, the ELD must prompt the driver to enter location Page 68 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. 4.6.1.7 4.6.1.6 4.6.1.8 4 / Trans Diag Data Transfer Diagnostic 5 / Unid Diag Unidentified Driver Diagnostic 6 / Other Diag Other Diagnostic manually in accordance with section 4.3.2.7 of this appendix. If the driver does not enter the location information and the vehicle is in motion, the ELD must record a missing required data element data diagnostic event for the driver. (b) If the monitoring mechanism fails to confirm proper in-service operation of the data transfer mechanism(s), an ELD must record a data transfer data diagnostic event and enter an unconfirmed data transfer mode. (b) If more than 30 minutes of driving in a 24-hour period show unidentified driver on the ELD, the ELD must detect and record an unidentified driving records data diagnostic event and the data diagnostic indicator must be turned on for all drivers logged in to that ELD for the current 24-hour period and the following 7 days. (c) An unidentified driving records data diagnostic event can be cleared by the ELD when driving time logged under the unidentified driver profile for the current 24hour period and the previous 7 consecutive days drops to 15 minutes or less. In addition to the required monitoring schemes described in sections 4.6.1.1 4.6.1.7 of this appendix, the ELD provider may Page 69 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. implement additional, technologyspecific malfunction and data diagnostic detection schemes and may use the ELDs malfunction status indicator and data diagnostic status indicator (described in sections 4.6.2.1 and 4.6.3.1) to communicate the ELDs malfunction or non-compliant state to the operator(s) of the ELD. Actions for Malfunction & Data Diagnostic Events Carrier responsibilities regarding malfunctions: Provide drivers with an instruction sheet describing the various ELD malfunction events and recordkeeping procedures (395.22) Provide drivers with a supply of 8 days worth of blank paper driver records (395.22) Repair, replacement, or service o Motor carrier must correct the malfunction of the ELD within 8 days of discovery of the condition or a driver's notification to the motor carrier, whichever occurs first (395.34) Record keeping responsibilities by the driver: Malfunction events o Note the ELD malfunction and provide carrier with written notice within 24hrs (395.34) o Reconstruct driving events for the current 24hr period and previous 7 consecutive days using paper logs (unless they can be retrieved from the ELD) (395.34) o Continue to manually prepare driving logs until ELD is serviced and brought back into compliance (395.34) Page 70 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. o During inspections which take place when a malfunction has occurred: provide safety official with manually kept driver logs (395.34) Data diagnostic events o Driver must follow the motor carriers and ELD provider's recommendations in resolving the data inconsistency (395.34) Clearing of malfunction and data diagnostic events: ELD needs to capture when a malfunction or data diagnostic event has been cleared by the driver (4.5.1.7) Unidentified driving records data diagnostic o Events that drop to 15 minutes or less during the current 24hr period and previous 7 days can be cleared automatically and there is no requirement to record the automatic clear (4.6.1.6) Page 71 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. 5.4 DVIR The DVIR feature provides a way for you to create online vehicle DVIR reports while in the field. This helps to ensure that your vehicle confirms to the FMCSAs safety regulations. There are a number of ways to access this feature: 5.4.1 DVIR Feature Main Navigation Menu 1. Slide the screen from left to right to show the Main Navigation Menu Or 2. Tap the Main Navigation Hamburger icon to show the Main Navigation Menu Tap the DVIR option within the Main Navigation Menu 5.4.2 DVIR Feature Hours of Service Main Screen From the Hours of Service Main Screen, tap the DVIR button to display the DVIR screen. Page 72 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. When driver manually/automatically change to Driving event without completing the Pre-trip DVIR, it will create a 'Remark' event with a note Pre-trip DVIR not performed. The Remark event will only be created once per shift. The Remark event will be created after it detects or when a first Driving event on the shift cycle is created. Also, an alert is sent only once for each vehicle that begins to drive without having done a PreTrip DVIR. Page 73 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. 5.4.3 Selecting Your DVIR Type Choose the appropriate DVIR Type from the following options. Choose the appropriate Inspector from the following options. You can select a DVIR Form from the 6 default DVIR forms or you can also select a Customized DVIR Forms for Asset(s) also from the list. a) Pre: A DVIR conducted before driving the CMV. b) Post: A DVIR conducted after driving a CMV. c) Ad Hoc: Any DVIR conducted in any other period that the ones specified in points a & b. Page 74 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. 5.4.4 Starting Your DVIR Tap the Inspect button in each equipment to start the DVIR, you will be directed to the DVIR screen. Note: However, a dialog as shown below will display that will ask confirmation to switch you to On Duty status to do DVIR if current duty status is in Off Duty or will take you out to Personal Use if current status is Off Duty under Personal Use. If current duty status is Off Duty If current duty status is Off Duty under Personal Use 5.4.5 Completing the First DVIR Area The first DVIR Area is selected by default. You can also tap its corresponding tab to display the DVIR items under this area. You can select the status of each DVIR Item by tapping their respective tri-state check boxes as listed below: Page 75 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. Tap the unselected check box once or select the green specify that the item has passed. Tap the unselected check box twice or select the red specify that the item has failed. Thumbs Up icon to Thumbs Tap the unselected check box three times or select the NA applicable for the current DVIR. Down icon to icon it the item is not When failing a DVIR, an option for selecting a severity level will appear with its corresponding color: High Red , Medium Yellow , Low Green . Tap the Check All button to automatically select all the DVIR items. 5.4.6 Capturing an Image of a DVIR Item If you wish to capture an image of a DVIR item, you can tap the Camera Button. The Camera app will then appear, proceed to take a picture of the DVIR item. After tapping the Capture Image Button, select the Save button to save the image and add it to your item report. You can also discard the captured image by selecting the Cancel button. 5.4.7 Add a Comment or Remark to a DVIR Item You may add comments or remarks against a DVIR item by tapping the Comments button, enter the relevant comment or remark in the Enter Report field, tap the Camera button to add more images if required and select the OK button to finish adding your images and comments or remarks. Page 76 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. Note: You can also tap the Voice Dictation button (speech to text) to use voice dictation instead of typing your comments or remarks. If you add an image and a comment or remark to the DVIR item, the camera button will have a numbered icon over it depicting the number of images that have been attached; also, any comments or remarks that have been added will be displayed and will replace the Comments button 5.4.8 Finishing / Certifying Your DVIR To finish / certify your DVIR, select the Finish tab, this will display the information detailed on the next page. Page 77 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. Summary Start Time the date and time the DVIR was started. Elapsed Time the duration of the current DVIR. Items Inspected this is a counter for the number of items already inspected. Remaining Items This will only be displayed if you have not yet updated all of the DVIR items, this will show the item(s) that are still to be inspected. Inspection Result General Comments this is where you can enter your general DVIR report comments. One of the following options must be selected before the DVIR can be finished / certified. Defects Corrected Condition Satisfactory Condition Unsatisfactory Page 78 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. Signature Drivers can change their signature by tapping the Change Signature button. Mechanics and other inspectors can create their signatures by tapping the Change Signature button. Selecting the Change Signature button will open the Create Your Signature Here screen: Tap the Done button to save your signature or tap the Clear button to discard the signature. Page 79 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. 5.4.9 Submit or Certify the DVIR Tap the Finish DVIR button to finish / certify the current vehicle DVIR. Finally, after reviewing all of the DVIR details tap the OK button to certify the DVIR. You can also cancel certifying the DVIR by tapping the Cancel button. After successfully certifying the DVIR, a remark event will be created in the Edit Logs screen stating the completion of Pre/Post/Ad-Hoc DVIRs. Note: A remark Autogenerated: Pre-trip DVIR not performed. Displayed in edit log screen when DVIR was not performed. Page 80 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. 5.4.10 Deleting a DVIR Go to the Current DVIR section. This is where you can view a list of the DVIRs conducted within the Vehicle DVIR screen: Tap the Email button to send the completed DVIR to an intended recipient. Tap the View button to view the DVIR details (once submitted, this cannot be amended). Tap the Remove button to remove the DVIR (once submitted, this cannot be removed). 5.4.11 Emailing a DVIR Emailing a DVIR via Server Emailing a DVIR via App If Email Sender is set to Server, a Send Email dialog will display when the driver taps Email button to send the completed DVIR. Enter the email address for the recipient. If the recipient is more than one, separate email addresses by comma. If Email Sender is set to App, an app will open (e.g. Gmail app will open for Android device) with a new message that has a DVIR Report PDF file attached. Note: Email Sender option can be seen and set in settings screen>HOS Preferences>Others. Page 81 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. 5.5 DVIR History The DVIR History feature displays the DVIRs for the last 30 days for the currently selected equipment. Completed DVIRs that don't have failed items shows in a row highlighted in green color while Completed DVIRs with failed items are highlighted in red. Also, a '+' can be tap to show the details of failed items. 5.5.1 Viewing DVIR History by Vehicle DVIR Screen displays DVIR inspections for all equipment by default. Tap the Equipment name on the upper left of the screen to view the DVIR of the specified vehicle. Page 82 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. 6 Roadside Inspection The Roadside Inspection feature provides the ability to view the driver daily logs for the past one week. It includes information on the vehicle used, shipments and driving statuses. It also has the ability to send all the logs that have already been certified to an intended recipient. There are a number of ways to access this feature: 6.1 Roadside Inspection Main Navigation Menu 1. Slide the screen from left to right to show the Main Navigation Menu. Or 2. Tap the Main Navigation Hamburger icon Navigation Menu. to show the Main Tap the Roadside Inspection option within the Main Navigation Menu. Page 83 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. 6.2 Roadside Inspection HOS Main Menu From the Hours of Service Main Screen, tap the Roadside Inspection button. 6.3 Inspection Screen Start Review From the Roadside Inspection Screen, tap the Start Review button to view the Drivers Daily Log screen. Page 84 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. Roadside Inspection screen for vehicle in ELD mode Roadside Inspection screen for vehicle in AOBRD mode Note: Automatic Remarks will not be displayed in the screen such as Pre-Trip not performed, Authenticate and border crossing remarks if current vehicle is in AOBRD mode. Notes entered in an added event will be displayed in the Roadside Inspection screen under the "Note" column when in AOBRD mode. Driver that is being inspected must provide a password when exiting from the Roadside Inspection Screen. Tap the Previous button to navigate to the previous log or tap the Next button to navigate to the next log. Page 85 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. 6.4 Roadside Inspection Screen Data Transfer From the Roadside Inspection Screen, tap the Data Transfer button. Select an option to transfer the compilation of the drivers ELD records. 7 Switch Equipment The Switch Equipment feature allows a driver to easily switch from one vehicle to another. It also assists in monitoring and documenting the vehicles being used as part of their driver logs. There are a number of ways to access this feature: Page 86 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. 7.1 Switch Equipment Main Navigation Menu 1. Slide the screen from left to right to show the Main Navigation Menu Or 2. Tap the Main Navigation Hamburger icon Navigation Menu to show the Main Tap the Switch Equipment option within the Main Navigation Menu Page 87 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. 7.2 Options Menu From the Hours of Service Main Screen, tap the Options button and then tap the Switch Equipment button. 7.3 Switch Equipment DVIR Screen 1. Slide the screen from left to right to show the Main Navigation Menu. Or 2. Tap the Main Navigation Hamburger icon to show the Main Navigation Menu Tap the DVIR option within the Main Navigation Menu. 3. Select the DVIR button from the Main Hours of Service Menu and then select the Switch button. Page 88 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. 7.4 Switching Equipment Select the Vehicle ID or Trailer ID dropdown list and select the required vehicle or trailer, then tap the OK button to switch to the selected vehicle or trailer. After tapping the Switch button, you will be asked if you would like to perform a vehicle DVIR, tap the YES button to navigate to the Vehicle DVIR screen or tap the NO button to close the dialog box and continue. Switch equipment can be performed also in the dashboard, by tapping the vehicle/trailer icon. Vehicles and Trailers can also be filtered through text entry on the vehicle/trailer text fields. Text entry availability starts if the total number of trailers/vehicles numbers 100 or more. Page 89 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. Switching or selecting a Vehicle with a preconfigured VBUS device enables the app to find and connect on the match device. Note: On the VBUS Settings, VBUS Data and Automatic Configuration should be enabled. 7.5 Managing Vehicles / Trailers You can add, update and delete vehicles or trailers by tapping the Manage button; this will display the Manage Vehicles/Trailers Screen. The 'Manage' button is only available given a situation, that the driver is an asset admin and that the 'Manage Equipment' option (found in the Equipment Management Page) is also enabled. Otherwise, the button will not be available on the Switch Equipment dialog. Page 90 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. 7.5.1 Manage Vehicles / Trailers Delete To delete any of the vehicles or trailers listed, tap the icon Vehicles/Trailers made in the portal can be edited or deleted can be in the Fleet-Tec app and vice versa. Note: If "Allow drivers to delete equipment" is unchecked in the portal then delete button will not be displayed or disabled in the screen. Tap the DELETE button within the Delete Vehicle dialog to confirm deletion or, tap the CANCEL button to return without deleting. Page 91 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. 7.5.2 Manage Vehicles / Trailers - Edit To edit any of the trucks or trailers listed, tap the icon, make any required changes to the selected truck or trailer and then tap the SAVE button to save the changes or, tap the CANCEL button to return without saving. 7.5.3 Manage Vehicles / Trailers Add To add a new truck or trailer, tap the button, this will open the Add Truck dialog, enter the following details: Vehicle Name Truck or trailer name VIN Vehicle Identification Number License Plate license number Vehicle Type Vehicle or Trailer Fill in the Device Information section to pre-configure the Vehicle to a specific VBUS device. Page 92 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. When creating a new equipment, the default selected device option is set to "None". Also, If the option "None" is selected, on the create/edit equipment screen, all other fields on the ELD configuration section will be hidden. Android app Create Equipment dialog iOS app Create Equipment dialog Tap the ADD button to save the new truck or trailer or Tap the CANCEL button to cancel adding the new truck or trailer. Note: The connection type defers on the VBUS Device selected. For iOS app, VBUS Device information is not displayed. Only for Android application. If user selects Digi WVA in connection type, then admin password field is required. Firmware version field can be manually populated. For some VBUS device, it is already prepopulated. In the Portal, an ability to determine on which VBUS devices will be displayed is present. Accordingly, on the app, only those devices selected on the portal will be displayed in the VBUS Device menu. Page 93 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. A Regulation Mode option to switch between 395.15 (AOBRD) and 395.20 (ELD) support is available. When 395.15 (AOBRD) mode is selected it turns off all 395.20 (ELD) features. It simply records the drivers events regardless to the FMCSA rules. ELD is set as the default regulation mode for all new equipment. Notes: Drivers on the app cannot change the Regulation Mode unless the driver is allowed to do so by enabling the following account control within the Account Settings under App Controls -> Allow drivers to specify vehicle HOS Regulation Mode (AOBRD or ELD). When in AOBRD mode, disables the data transfer button in the Options screen and changed the button to Email Logs in the Roadside Inspection screen. When the driver is in AOBRD mode then the edit "*" sign & events will not be displayed in the Edit Logs screen and on the Certified PDF logs. A GPS Receiver option allows the user to change how to get the device GPS positions. The GPS Receiver settings can be set in a specific vehicle in the portal->equipment management page. Page 94 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. An Odometer Offset allows driver or personnel to adjust the odometer so that the driver will see an odometer matches their dashboard, rather the engine odometer. Possible scenario is when the engine is replaced and the value is not yet synchronized. Notes: Negative entry for odometer offset field is allowed. Odometer offset does not affect app screens like Roadside Inspection and Certified Logs PDF. If the saved offset is 100, and the logs have odometer values of 10, 20, 30, 40, will display to the driver 110, 120, 130, 140 (Odometer + Offset). If the offset is 100, and the driver edits an event to change the odometer from 140 to 130, will display 130 - 100 (the Offset) or 30 to the log. When creating/modifying an equipment with a selected type of Trailer, the VIN field is also enabled but is not required when saving. VIN field does not require valid format. If the VIN is optionally populated and that the source is not the engine ECM, it will be auto converted to capital letters when saved. Page 95 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. Once the new vehicle or trailer has been added, it will be displayed in the Manage Vehicles/Trailers screen. 8 Documents The Documents feature provides an easy way to capture, view and email documents related to hours of service activities. This includes documentation such as bill of lading, fuel receipts, accident photos etc. There are a number of ways to access this feature: Page 96 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. 8.1 Documents Main Navigation Menu 1. Slide the screen from left to right to show the Main Navigation Menu. Or 2. Tap the Main Navigation Hamburger icon Menu. to show the Main Navigation 3. Select the Documents button from the Main Hours of Service Menu. Page 97 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. 8.2 Documents Options Menu From the Hours of Service Main Screen, tap the Options button and then tap the Document button. Note: The Documents screen has two views; Grid View or List View . Page 98 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. 8.3 Adding Documents Tap the Add button, the camera app will open and you can then take a picture of the document or damage etc. After tapping the Capture Image button, tap the Save button to save the image and add it to your document. You can also discard the image if you are not happy with the picture by tapping the Retry button. Select the type of document you wish to save by tapping the Document Type drop down list and selecting from the available options. Enter your Reference Number Add any Notes to support the image. Tap the OK button to save and continue or tap the CANCEL button to return without saving. Page 99 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. 8.4 Editing / Deleting a Document Tap the Edit button adjacent to the relevant document, make any required changes. Tap the OK button to save the changes. Tap the CANCEL button to return without saving the changes. Tap the DELETE button to delete the document completely. Page 100 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. 9 Add Fuel Receipts The Fuel Receipts feature provides an easy way to capture and view fuel receipts purchased related to hours of service activities. 9.1 Main Navigation Menu 1. Slide the screen from left to right to show the Main Navigation Menu. or 2. Tap the Main Navigation Hamburger icon to show the Main Navigation Menu. 3. Tap on the Fuel Receipts button from the Main Hours of Service Menu. Page 101 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. 9.2 Fuel Receipts Screen Note: You can change the documents view to either List View or Grid View . 9.3 Adding Fuel Receipts The camera app will then appear to take a picture of the fuel receipt. After tapping the Capture Image button, select the Check mark button to save the image and add it to your document. You can also discard the captured image by selecting the X mark button. Page 102 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. Fill in the necessary information: Reference No. State Vehicle Fuel Type Gallons Total Cost Odometer Notes Note: Unlike adding a document (e.g Citation or Bill of Lading), additional fields will be displayed when adding a Fuel Receipts. Notes: If the state selected is in US, the odometer and volume unit display is in Mi & Gallons. If the state selected is in Canada, the odometer and volume unit display is in KM & Liters. For every Fuel Receipt created via the App Fuel Receipt feature, it creates a Remark event, found on the Edit Logs screen, with a note Purchased 1.345 gallons at $53.80 price (sample note for the above purchased). Page 103 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. After filling in all the fields you can now tap the button to successfully add the document. You can also tap the cancel adding the fuel receipt. button to 9.4 Editing or Deleting a Fuel Receipts Tap the Edit button adjacent to the relevant fuel receipts, make any required changes. Tap the OK button to save the changes. Tap the CANCEL button to return without saving changes. Tap the DELETE button to delete the fuel receipt completely. Page 104 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. 10 Co-Drivers 10.1 Logon Co-Driver From the Hours of Service Main Screen, tap the Options button and then tap the Logon Co-Driver button. Personnel accounts cannot be Co-Drivers. Only authenticated users with a Driver role are allowed to log-in as Co-Driver. The Co-Driver must enter his/her Username & Password and then tap the Login button to continue, he/she will then be logged on successfully and the Hours of Service Main Screen will display their log details. Page 105 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. In addition, the Co-Drivers name is displayed in the daily logs which is placed under the grid chart. Team Driving When in Team Driving, The Co-Driver is allowed to review his/her information by having the Access Co-Driver Logs option on the lock screen which allows them to access the HOS dashboard and subsequently select the Logs option while the vehicle is still in motion. Page 106 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. See steps in 9.2 Switch Driver to complete process. Once the Co-Driver has successfully logged in, the main dashboard is displayed with the co-drivers information while setting the app in Review Mode with limited capabilities. Review Mode When in Review Mode the Co-Driver cannot receive or access: Driving Notifications and alerts which relates to the Driver Lock screen will not display even if the vehicle is in motion Cannot switch vehicle Cannot change the current event in to Driving event Cannot update any preferences related to background services When in Review Mode the Co-Driver can receive or access: Data Diagnostics and Malfunctions pop-up dialogs Pending Edit Request(s) Allow modifications on previous events Can edit current event to OnDuty ND, OffDuty & Sleeper except changing it into Driving Notes: (When the vehicle is still in motion) Attempts to change the status to Driving will only display an error stating Cannot change status while vehicle is in motion. Attempts to Accept or Reject requested driving event is not allowed in a co-drivers account, instead an error dialog is displayed stating that Only Driver can switch to Driving as current status. Page 107 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. When a Co-Driver is on the Review Mode and that the vehicle is not in motion, an option to make the co-driver to become the Driver is available on the Drivers List. Once the Make Driver button is tap, a confirmation dialog will display. If YES is tap, the VBUS services will restart under the new drivers account. If No is tap, the dialog will close. Note: The Make Driver button will be disabled when the main driver is in a Driving state, which will then display a label stating Cannot Change Driver While Driving. When the Driver switch to the CoDrivers account, in the Authentication dialog an option for the Make Driver is available. Note: A driver that is set as the Driver is the one currently using the application while the other one is only in the monitoring state. Page 108 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. Reassign Driving Time The ELD allows the driver to reassign his driving time to a co-driver. Tap on the Edit button of the created auto driving event to display the Reassign Driving Time dialog. Select for the co-drivers name of the list. Once the OK button is tap, it will display a confirmation dialog whether to proceed to reassign the driving time event. If YES is tap, the driving event will have recorded as an Inactive Changed (IC) event on the main drivers log If No is tap, the dialog will close and will not reassign the driving time. Switch to the Co-Drivers account to check the Reassign Driving Time which will be displayed on the Pending Edit Request dialog. If Accepted, the driving event will be reassigned and recorded on the co-drivers log. If Rejected, the driving event will not be recorded under the codrivers log. However, it will be displayed as an Inactive Changed Rejected (ICJ) event (both Main and Co-drivers log). Note: A Co-Driver is not allowed to accept or reject a requested Driving event. Only Driver can switch to Driving as current status. Page 109 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. 10.2 Switch Driver From the Hours of Service Main Screen, tap the Options button and then tap the Switch CoDriver button. From within the Choose Driver dialog, tap the drivers name who you wish to switch to. Tap the CANCEL button to return to the Options screen. The Fleet-Tec app then asks the co-driver to input the password to authenticate the account. Page 110 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. 11 Shipping Documents From the Hours of Service Main Screen, tap the Options button and then tap the Shipping Docs button. Enter the Bill of Lading or Manifest Number. Enter the Shipper or Commodity. Tap the OK button to save the details. Tap the CANCEL button to return without saving. Page 111 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. 12 Add Remark From the Hours of Service Main Screen, tap the Options button and then tap the Remarks button. Enter the Location (optional). Enter the Remark. Tap the OK button to save the remark. Tap the CANCEL button to return without saving. Off Road / Toll Road Feature: When Off Road is enabled it will create a Remark with a note Off Road. When uncheck it will create a Remark with a note On Road When Toll Road is enabled it will create a Remark with a note Start Toll Road. When uncheck it will create a Remark with a note End Toll Road Page 112 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. 13 Exempt Driver If the Driver is an Exempt Driver or a driver that operates under the short-haul exemption (395.1 (e)), upon logging in or logging out a dialog will display confirming whether the driver chooses to continue as an exempt driver. By selecting the OK button, the No Logs for Non-CDL-Driver Short-Haul Drivers operating within 150 air-miles exception will be enabled. You can enable Exempt Driver through these steps: Login to Portal Go to the Drivers Management page Select on New Driver button or select the Edit driver button Enable the Exempt Driver option Page 113 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. 14 Logout Logout message when status is still On Duty or Driving. Logout message when status is Off Duty. Note: Once the Logout option is tapped, the valid driver that logged into the Fleet-Tec app will be logged out and the Fleet-Tec app will be close completely (with no Fleet-Tec Solutions Inc. service or VBUS service running in the background). Page 114 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. 15 Unidentified Driving Events Unidentified Driving Events are events that are automatically recorded when a vehicle has been moving for more than 3 minutes while there is no driver logged in. These events are recorded under Unidentified Driver account. Unidentified Driving events can be accepted by actual drivers upon logging in to the app (within the Pending Request(s) window). However, the app prevents from Unidentified Driving for vehicle in AOBRD mode. When the next Authenticated Driver logs in or logs out, this popup will then appear. In order for the Unidentified Driving Events to be reassigned, the logged in driver will be the one to accept the Pending Edit Requests of the Unidentified Driver. Note: - Odometer field is displayed for edit request(s) made by the Personnel but it is displayed as Vehicle Miles field for edit request(s) made by the Unidentified Driver. - The Unidentified Driving Event pending edit request dialog has additional details like: From, To & Equipment ID compared to that of the Personnels pending edit request dialog. Page 115 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. 16 Warning Features Audible and Visible Warning If the driver logged out from the app and the driver does not log onto the ELD, as soon as the vehicle is in motion, the ELD prompts a visual and audible warning reminding the driver to stop and login to the ELD. An audible alert is also available that can be heard every couple of seconds. The visible warning stays on screen which prevents the driver from using any features of the tablet except from accessing it through the driver icon on the notification bar. Location Services If the driver logged into the application without the Location Services turned on, a snackbar will display on the main dashboard and to other screens except for the screens navigated through the Settings menu. However, when the Location Services of the device is enabled then the snackbar will no longer display. Page 116 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. Lock Screen All warnings acquired by the authenticated driver while driving, will be displayed on the lock screen and remains on screen along with a countdown (to 00:00) being displayed however the text will dim down after 15 seconds to not distract the driver. The normal text color (black or white, depending on day/night mode) will be displayed upon tapping of the screen. Note: If the driver stops driving while one of the checkbox is enabled the driver can still uncheck the Off Road or the Toll Road through the Options screen > Remarks. Page 117 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. 17 List of Login Errors These are the different error messages that appear upon an incorrect login. Follow the steps that follow to determine the cause of the error and to mitigate the problem. Login Errors Mitigation Steps Authentication Failed. Check your network connection. Ensure that the tablet/mobile phone is connected to a data network or Wi-Fi network. Invalid user id or password. Ensure that the email address and password are correct and valid. The password should match the valid email address. A timeout error has occurred. Ensure that the tablet/mobile phone is connected to a data network or Wi-Fi network with internet access. If issue persists, try again later or contact Fleet-Tec Solutions Inc. support at 1-833-533-8832 or send an email to [email protected]. An unknown error has occurred. Contact Fleet-Tec Solutions Inc. support at 1-833-5338832 or send an email to [email protected]. Username is required. Ensure that the username field is not empty. Password is required. Ensure that the password field is not empty. Login timed out. Ensure that the tablet/mobile phone is connected to a data network or Wi-Fi network with internet access. An error has occurred while Try logging in after a few minutes and if error persists, creating the account. If the error contact Fleet-Tec Solutions Inc. support to 1-833-533continues please contact Fleet8832 or send an email at [email protected]. Tec Solutions Inc. for assistance. An error has occurred while retrieving account details. Contact Fleet-Tec Solutions Inc. support at 1-833-5338832 or send an email to [email protected]. An error has occurred while setting up the account. Please contact Fleet-Tec Solutions Inc. for assistance. Contact Fleet-Tec Solutions Inc. support at 1-833-5338832 or send an email to [email protected]. Check account configuration Ensure that the driver and the asset are in the same Visibility Sets and has a role Driver role. Page 118 1-833-533-8832 | [email protected] | https://fleet-tec.com/ Fleet-Tec Solutions Inc. Error creating unidentified driver account Try logging in after a few minutes and if error persists, contact Fleet-Tec Solutions Inc. support to 1-833-5338832 or send an email at [email protected]. A non-driver accounts cannot be Ensure that the user account has a role Driver role. login as co-driver. Personnel accounts are not allowed to log in as codrivers. Your Fleet-Tec Solutions Inc. version is. This version is no longer supported. Please upgrade to or greater for stable operation. Upgrade the Application to the latest version. Page 119 1-833-533-8832 | [email protected] | https://fleet-tec.com/