User manual for "Saucon Prox-M ELD"

Below you will find the vendor provided user manual for the ELD product "Saucon Prox-M ELD".

For contact information and additional devices produced by the same vendor see their page Saucon Technologies, Inc.

Note: The Saucon Prox-M ELD is designed to function
with a specific type of existing vehicle wiring, and may
not be compatible with all applications. Please contact
the Saucon Sales department for further details.

ELECTRONIC DRIVER LOGS
Prox-M Driver Log App
PROVIDED BY SAUCON TECHNOLOGIES
September 2019
Version 3.0
1

Linked vs. Unlinked Mode
The Prox-M Driver Log App functions in both linked and unlinked modes.

Linked Mode: Used when driver is operating a CMV and connects a mobile device to the Prox-M unit installed
on that CMV
Unlinked Mode: Used by a driver to manage his/her log when not connected to or operating a CMV

Linked

App Feature

Driver must connect to a vehicle

Uses engine data from the vehicle to capture required ELD components

Records a driver sign on and prompts driver to set his/her duty status

Prompts driver to review and claim/reject Unassigned Driving events

Unlinked

Used to record time spent in Relay or Cushioning

Prompts driver to approve edits proposed by an administrator to his/her logbook

Allows driver to set current duty status, as well as edit and sign logbooks for today and
past days

8 (FMCSA) or
14 (Canada)

Number of days of logbooks that driver can access

First time use

When using the app for the first time, the driver
must enter credentials to register his/her device.
Enter the Driver ID, DOT #, and password (use
the word password the first time you log in).
During first time sign in, you will be prompted to
change your password. Enter your old password
(the word password for first time users), set
and confirm your new password and hint, and
tap Set Password and Hint to continue.
This will register your device, and allow you to
connect it to a CMV equipped with a Prox-M
unit.
You will only need to enter credentials in the app
the first time you access it. After logging in and
registering your device, you will not need to log
in again unless you tap the Unregister button
(this should only be done when reassigning
mobile devices to another driver).
Note: If you receive an Invalid Login message,
please check with your administrator to ensure
you are set up properly for Electronic Logs

Progress Screen Managing Todays Log
A Typical Day using Electronic Logs on a CMV:
(Note: the steps below are a guideline. Always follow
your company policies when tracking HOS electronically)
1.
2.
3.

Open the Driver Log App and link to a vehicle.
Set your duty status to OD when prompted.
Tap Add Comments and select Pre-Trip before
starting your pre-trip inspection.
4. Complete your pre-trip inspection.
5. Drive the bus (duty status changes to Driving
automatically at engine speed of 5 mph or greater).
6. At a stop, tap the OD button OR wait for the Auto-On
Duty (6 minutes of no motion).
7. If you walked away from the bus during the stop, open
the app and confirm you are still linked to the bus.
8. Drive the bus.
9. At your mid-day break, if a post-trip is required, open the
app, tap Add Comments, and select Post-Trip.
Complete your post-trip. Set your status to OD or Off
Duty as appropriate.
10. Unlink from the bus.
11. Repeat steps 1-9 for your afternoon trip.
12. At the end of your day, tap Off Duty, then Sign Logs to
place a signature on your logbook, then unlink from the
bus.

Pushing the button first
Importance of tapping the button before performing the
action - example

Performing Pre-Trip first,
then tapping the button,
then driving log will show
that you spent 1 minute on
your Pre-Trip.

Tapping the button first,
then performing the PreTrip, then driving log will
show that you spent 13
minutes on your Pre-Trip.

Interacting with your phone & Auto status changes
When you MUST interact with your phone for e-logging (note: regulations
require the phone to be mounted in fixed position visible to driver):

When you are linking to a bus and going on duty to start your day/trip
Before performing a pre- or post-trip inspection
When you have walked away from the bus (ex at a terminal stop) you MUST verify your
phone is still linked to the vehicle before continuing your trip. No connection = no logs.
When you have turned off the bus and need to start it again (once security is enabled)
During a roadside inspection (to transfer or display logs to DOT)
When cushioning
When your day is finished (signing your log, going Off Duty, etc)
Before you turn your phone off for the night
When you need to view your logs, make corrections to your log, review and approve
administrator edits to your logs

Automatic Duty Status changes:
To Driving when ECM speed = 5 mph or greater
From Driving to On Duty Not Driving 6 minutes after the
vehicle has stopped
All other duty status changes happen from you pushing
a button, or responding to a prompt.
There is NEVER an automatic duty status change to set
your status to Off Duty.

Make sure your
phone is
CHARGED!!

Linking to a Vehicle
If you are operating a CMV, you must connect your mobile device to the Prox-M unit installed on the vehicle.
Press the Tap to Link button. 1
A list of available vehicles within connection range will appear. Select the vehicle from the list. 2
(Note: If the CMV you are operating does not appear in the list, you may not be in connection range,
another driver may be connected, or the Prox-M unit may not have power).
Enter your driver ID and trip code when prompted, then tap Login. 3
Select a duty status when prompted. Note: If you ignore this prompt, within 1 minute, a Sign On event
will be recorded on your log, in your previous duty status. 4
Once you are connected, a Green key icon will appear, along with the vehicle to which you have
connected. 5
Tap the Driver Log app to open it.

4
5

Using the app in Unlinked Mode

If you are NOT operating a CMV (this includes relay/cushioning), you should not connect your mobile
device to the Prox-M unit installed on the vehicle. Instead, you should use the app in unlinked
mode:
Tap the Driver Log app to open it. 1

Progress Screen Basic Information
Menu button used to
manage past logs (explained
on following pages)
Shows the Time Zone and
current time in the drivers
Home Terminal (set up by
Administrator in Saucon Portal)

Shows the drivers name
and current duty status

Shows the drivers remaining
time for each HOS rule. Colors
change as the driver uses hours.

NOTES:

Back and Refresh buttons:
Back returns driver to the
previous screen
Refresh allows the driver
to pull new data to their
log instead of waiting for
the intermittent push
from the Saucon server

The Progress screen is
used to add duty status
your log now.
When you tap a button,
that event will be added to
your log at the time you
tapped the button.
To add an event in the
past, use the red menu
button (see related slides).

Progress Screen Managing Todays Log
REMINDER!
Tap these buttons to change duty status now.
Driving status is set automatically when engine
speed reaches 5 mph.

Tap Add Comments to add
a comment to your log now.
Select from the listed
comments, or choose
Other to write your own.
Selecting a comment while in
Driving status will change
your status to ODND.

Tap Sign Logs to place a
signature on your logbook.*
*Indicates additional information
is contained on following slides

Tapping a button on this screen
performs the function now. Use
the red menu button to view, add,
or manage events that happened
prior to now.

Tap these buttons to:
Begin a Yard Move*
Indicate you are
experiencing an
Adverse road or
weather condition that
may affect your HOS*
Change the regulation
you are currently
following*
Start/End Personal
Conveyance*

Tap My Profile to view
your settings (set up by
your Administrator in the
Saucon Portal).*

Yard Move and Adverse Conditions
1

Tapping Yard Move allows you to indicate a special driving
condition of moving a vehicle within a yard, and keeps you in
ODND status while the vehicle is in motion. 1
After 1 mile of motion while in Yard Move, you will be
prompted to continue yard move, or change status to
driving. 2
Once you have stopped the vehicle and pressed the Change
to Driving Status button, your Yard Move will be ended and
a Driving event started.
Yard Move can also be ended by tapping another duty status
button or a comment button.

Adverse Conditions allows you to indicate on your log
that you are experiencing a road or weather event that
may affect your HOS.
Tapping this button adds an Adverse Conditions event
to your log, at the time you pressed the button, and
places a yellow bullet on your log as a reference point
for your administrator. 1
Should you go into violation as a result of the Adverse
Condition, your administrator will be able to research
the event and note whether the event qualifies under
the Adverse Condition regulation.

Changing Regulations and Personal Conveyance
1

The regulation button will display the regulation you are currently
following. 1
To change to a different regulation, tap on the button, and select
from the list of available regulations (these are set up by your
administrator in the Saucon Portal). 2
The app will download your logs again, if necessary, to be in
compliance with the regulation selected.

When enabled, Personal Conveyance (authorized personal use
of the vehicle) can be used in accordance with your company
guidelines.
To start Personal Conveyance, tap the Start Pers. Conv.
button (you must be Off Duty to Start Personal Conveyance). 1
Select the proper log annotation to indicate travel to hotel or
restaurant. 2
Once started, the button will display End Conveyance. 3
While in Personal Conveyance, you will remain Off Duty while
the vehicle is in motion.
To end Personal Conveyance, tap the End Conveyance
button, or change your status to another duty status.

3
12

Signing Logs

To access the Sign Logs screen, tap the
Sign Logs button. 1
When linked to a vehicle, the Sign Logs
screen will display (8) days of unsigned
logs. When not linked to a vehicle, the
screen will display up to 30 days of
unsigned logs.
Review the totals for hours and miles
shown, and tap to place an x next to
the logs you wish to sign. 2
Tap Sign Selected. 3
Review the days selected, and select
Agree or Not Now. Agree will
place a signature (Driver Approved)
comment on your log. Not Now will
cancel the signature process, and
return you to the Progress Screen. 4

My Profile

Tap the My Profile button to view the settings allowed by
your Administrator. 1
These settings are enabled/disabled by the Administrator in
the Saucon Portal, and cannot be changed within the App.
A green checkmark next to a settings indicates that setting
is enabled for the driver; a black line indicates that setting
is not enabled. 2
Hitting the help icon will allow you to see more information
regarding the setting. 3

Driver Prompts
The App will prompt the driver, at various times, to set duty status or review important information.
Prompts at Log In:
To select Duty status (Linked mode only) 1
To review and claim/reject Unassigned Driving events (Linked mode only) 2
To review and approve/reject proposed edits made by an administrator (both in Linked mode and
Unlinked mode) 3
Other prompts:
When in driving status, 5 minutes after no motion (no response to prompt one minute later changes
status to ODND automatically) 4
When driving more than 1 mile in Yard Move Status 5
When disconnecting or signing todays log while in Driving or ODND status 6
When connecting or disconnecting with unsigned logs in the last 8 days

2
3

You have driven 1 mile in Yard Move.

Claiming Unassigned Driving Events
If there are Unassigned Driving events on the vehicle to which the driver is linking, the driver will be
prompted to review them, and either claim any that belong to him, or reject any that do not.
When presented with the Unassigned Driving events, the driver should review the date, time,
location(s), duration and miles associated with the event. 1
The driver would place an X next to any events that belong to him/her by tapping on the
event(s). The driver would then tap Claim Selected to add those driving events to his/her log.
If none of the events shown belong to the driver, the driver can select None are Mine to reject
all events displayed. 2
Depending on the selection made by the driver, the driver will be prompted to confirm the
choice before proceeding with either adding time to their log, or rejecting all Unassigned Driving
Events. 3

Message after claiming
driving events

3
2

Message after tapping
None are Mine

Roadside Inspection
Examples of on board
documents see your
administrator if you do
not have these on your
vehicle.

Every vehicle/driver must carry the following documents on board AT ALL TIMES so they can be shown to
an officer (if requested) during roadside inspection:
1. A users manual for the driver describing how to operate the ELD
2. An instruction sheet for the driver describing the data transfer mechanisms supported by the ELD and
step-by-step instructions for the driver to produce and transfer the drivers hours-of-service records to
an authorized safety official
3. An instruction sheet for the driver describing ELD malfunction reporting requirements and
recordkeeping procedures during ELD malfunctions
4. A supply of blank drivers records of duty status graph-grids sufficient to record the drivers duty status
and other related information for a minimum of 8 days.

Roadside Inspection Primary Method
2

1
To transfer/display the required information to
an authorized official during a roadside
inspection, tap the red menu in the upper left
corner, and select Inspection Mode. This will
open a screen that allows the driver to either
transfer or present the required information to
the officer. 1
Primary method - Data Transfer:
The primary method of Roadside
Inspection is via data transfer. The
Saucon Prox-M app will transfer the
required data file using Telematics
methods, either via Web Services or
Email. The roadside officer will
specify which of the two methods to
use to transfer the data.
2
Tap the Transfer button.
When prompted select either Email
or Web Services (specified by the
officer) as the method of transfer. 3
Enter an output file comment (if given
by the officer). Tap Send. 4

3
4

Roadside Inspection Secondary Method
2
Secondary method - Display:
In the event that the transfer fails (ex
both the CMV and officers vehicle are
out of cellular communication range),
the display method can be used as a
back-up.
Tap the red menu, and select
Inspection Mode. Hand your phone,
in Inspection Mode, to the officer. 1
The screen will display the required ELD
data, in the format specified by the ELD
regulation, to the officer. 2
The officer can swipe the screen up to
view the data required to be shown in
the display method. 3
If Unassigned Driving exists, it is
displayed under the oldest days graph.
Click expand to show the officer
Unassigned Driving events, from the
last 8 days, for the vehicle being
inspected. 4

1
3

4
19

Diagnostics and Malfunctions
ELDs are required to track the following items to ensure the ELD is functioning properly:
Power Compliance
ECM Compliance
Timing Compliance
Positioning (GPS) Compliance
Data Recording Compliance
When one of these items is not functioning within the required specifications, a Diagnostic event is
recorded. If the issue persists within certain parameters, the diagnostic event may be raised to a
malfunction event.
The driver is notified by a visual indicator that either a Diagnostic or Malfunction event has occurred.

A green indicator means that
there are no active diagnostic
or malfunction events.

A yellow indicator means
that there are active
diagnostic events, but they
have not been raised to the
malfunction level yet.

A red indicator means that
a malfunction has occurred,
and the driver should revert
to paper logs, and report
the malfunction, in writing,
to the motor carrier within
24 hours.
A red and yellow indicator
means that both
malfunction and diagnostic
events are present. Same
instructions as in #3 apply.

Relay/Cushioning
1

To use the App to record relay/cushioning time:
Ensure that you are NOT linked to a vehicle (connection key
should be red). Disconnect if necessary by tapping the x. 1
Open the App. Tap the OD button. 2
Tap Add Comments, and select the DHOC comment. 3
Enter your starting and ending locations for cushioning. Tap
Save when done. 4
Upon arrival, tap OD or Off to end cushioning and set your status
properly. 5

4
2

3
5
21

Menu Button
The red menu button gives the driver the following choices:

Note: To view/edit logs older than 30
days, use the My Driver Log website

Allows the driver to view or edit up to 30 days
worth of logbooks

Allows the driver to approve or reject up to 30
days worth of changes an administrator is
proposing to his/her logbook

Allows the driver to view up to 30 days worth
of logs in inspection mode

Note!
In linked mode, these three screens will
show the driver only 8 (FMCSA) or 14
(Canada) days worth of information.
In unlinked mode, the screens will show
the driver 30 days.

View/Edit Button
The View/Edit button allows the driver to edit past logbooks by adding events with the appropriate
duty status. Examples:
Forgot to sign off? Add an Off Duty event on the day/ time you ended your day.
Forgot to record your pre- or post-trip on your log? Add an On Duty event with the comment pretrip or post-trip to your log, for the time you performed the inspection.
Forgot to set yourself to ODND before starting time in relief car/cushioning? Add an On Duty event
when you started cushioning, and an Off Duty event when you ended cushioning.
Need to record time spent working for another company? Add events to your log, in the
appropriate statuses, to record this time so that it is included it in your HOS calculations.

1
Driver name and logbook
date appear at the top.
Use the previous and next
arrows to find the day to edit.

Tap Add to add a Duty
status event

Tap Collapse or Expand
to collapse/expand the duty
status details beneath the
graph

Tap Recap to view 8 or 14
days (linked mode), or 30
days (unlinked mode) of
recap summary

View/Edit Button

Tapping Add opens the Add Duty Detail screen.
Fields marked with * are required.
Tap Save after filling in all fields.

1.
2.
3.
4.
5.
6.
7.
8.
9.

10.
11.
12.
13.

Event time: Tap to enter the time the event started.
Asset: Select the vehicle from the list, or type your
own entry.
Status: Select the duty status for the event.
Location: Type in the location, or use the location
services button to use your phones current location.
Comment: Select a comment from the pre-defined
list.
Additional Comments: Type in any additional
comments to note on this event.
Regulation set: Select the appropriate regulation set.
Company: Change the company by typing in the field.
Company Address: Change the company address by
typing in the field.
Co-Driver: Enter the co-driver if applicable.
Trip ID: Enter the trip ID.
Reason Modified: Select the reason modified from
the list.
Notes: Enter notes explaining the reason for the edit.

Note!
If there are pending
admin edits to your
logbooks, you will not be
able to add an event
until these are approved
or rejected.

Approve Admin Changes Button
When an administrator proposes edits to a drivers log, the driver must approve or reject them.
Note: Administrator edits do NOT become part of the drivers log unless and until he/she has
approved them.
Driver is prompted at log in/when opening App to review Administrator proposed changes. 1
If driver selects Not Now, the driver can access proposed changes made by an administrator
by tapping the red Menu button and selecting Approve Admin Changes. 2

Proposed changes are shown
in pink. A summary of how
the changes would affect
hours worked is shown at the
bottom.

1
5
3

6
The driver will be presented with an
original and proposed graph/details. If
there are multiple days to review, the
App will walk the driver through each
days proposed changes, beginning
with the oldest day.

7
The details of the log events are
hidden until the driver taps Expand
to show them.

The driver can tap Accept
to make the changes part of
his/her logbook, or Reject
them to keep the original
log intact.

The driver must accept or
reject proposed administrator
changes before being allowed
to add a duty detail to his/her
own log.

ELECTRONIC DRIVER LOGS
Prox-M Driver Log App
PROVIDED BY SAUCON TECHNOLOGIES
For Customer Service
Phone: 484-241-2515
Email: [email protected]
September 2019
26