User manual for "Contractors E Logs - MC4"

Contractor
E-Logs Guide

1
 Copyright 2020 equipmentshare.com

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P. 06

INTRODUCTION

P. 07

DOWNLOAD THE APP

P. 08

SIGNING IN

P. 20

INSPECTIONS
Access Your Profile

P.9

Table of
Contents

P. 10

P. 21

DATA TRANSFER

P. 22

DOCUMENTS

P. 23

MESSAGES

P. 24

REVISIONS

FLYOUT MENU
DASHBOARD SCREEN
Selecting Duty Status
Timers

Suggested Edit

Selecting Exceptions

Unassigned Logs

P. 12

TAB MENU

P. 25

ACCOUNT

P. 13

HOW TO SET A VEHICLE

P. 26

SETTINGS

P. 14

LOGS

Paired Vehicle
User Preferences
This Device
P. 15

REVISE LOGS

P. 17

FORM

P. 27

ADMINISTRATOR
Overview
E-Logs

P. 18

SIGN

P. 19

DVIR

Driver Tab
Sync Error

New DVIR

P. 29

MALFUNCTIONS

Report Defects
Save DVIR

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Copyright
Disclaimer

The information in this manual is subject to
change without notice. EquipmentShare.com Inc
(the Company) reserves the right to revise, update,
or modify the content of this manual without obligation
on the part of the Company to provide notification of
such revision or modification. While the Company has
endeavored to ensure that the information in this
manual is accurate and correct as of the publication
date, the Company disclaims any responsibility for any
errors or inaccuracies that may appear in the content
of this manual.
 2020 EquipmentShare.com Inc.
All rights reserved

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INTRODUCTION

In the crowded field of ELDs, it can be
difficult to pick the right solution for your
business. Contractor E-logs is designed for
mixed fleets. It not only enables compliance,
but also has numerous features that allow
users to manage vehicle and equipment
maintenance, dispatching, job costing, etc.
We are always improving and enhancing the
entire feature set to make sure our users
have the latest in technology to meet their
business needs.

Additional information about the Contractors E-Logs app is available through the
EquipmentShare Help Center and by contacting Track Support at [email protected]

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HOW TO DOWNLOAD THE APP

SIGNING IN

Available on Google Play and the App Store.

To sign in, the user can choose their
email address or the ID provided by their
company. Simply enter the email address
or ID in the Username field followed by
the password. Select Sign In to log into
Contractors E-Logs app.

Search and download
from the App Store

Search and download
from Google Play

Press Sign In when
completed

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FLYOUT MENU

DASHBOARD SCREEN

The Flyout Menu contains
the ability to view and add
documents, update account
and device settings, and
log out.

The Dashboard screen allows a user to
view their E-Logs activity for the day.
The Current Duty Status is displayed and
can be updated from selecting the current
status. The logs are viewable as well as the
Hours of Service (Driving, Shift, and Cycle)
remaining. Edit and save a form, sign a log,
and complete a DVIR from the Actions
section of the Dashboard.

After logging in, a user will
see the Flyout Menu button
on the top left of the screen.
Top Left
Menu Button

Dashboard
Screen

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DASHBOARD SCREEN CONT.

TAB MENU

Selecting duty status
A driver can select a duty
status from the home
screen. A prompt will
confirm if a driver wishes
to move to the selected
duty status.

Along the bottom of the Dashboard
screen is a Tab Menu that enables the user
to quickly navigate Home, Logs, Revisions,
Inspections, and Messages.

Timers
The timers at the bottom
of the screen will display
the current HOS status for
Driving, Shift and Cycle for
the logged in driver.

It will be accessible throughout the
application session at the bottom of the
screen, except when viewing options in
the Flyout Menu.

Selecting Exceptions
A driver will select the
appropriate exception
by selecting the Duty
Status tab from the
main home view.

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HOW TO PAIR A VEHICLE

Pair Vehicle
Button

From the Dashboard,
select Pair Vehicle.
Select a vehicle from the
nearby/suggested list.
Click Set Vehicle. Your
vehicle is connected
and ready to log hours.

LOGS

To view logs, select the Logs
icon from the Tab Menu.
Users will see a list of logs,
which they can click on to
view log details.

Click Set Vehicle and
your vehicle will pair.

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REVISE LOGS

To revise logs, select
Logs from the Tab Menu.
Select the day for editing
from the logs list. The
current log, as well as
Duty Status and Work
Description, will display.

REVISE LOGS CONT.
NOTE:
The Work Description is a
display-only field on this
screen and entered from
the Duty Status screen.

It is important to note that an edit to a Driving
status will require an exception selected,
or it will move that time to Unassigned Logs.

Select Revise Time/Work
to edit the Duty Status.

Select the Duty Status
for revising.

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Complete the edits
and click Save.

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17

FORM

SIGN

To complete the log form,
select Form, Sign, DVIR
from Dashboard. Select the
Form tab (across the top).
The forms fields will be
displayed. Enter all pertinent
information and select Save
to save the form to the log.

To certify the logs, select
Form, Sign, DVIR from
Dashboard. Select Sign
tab (across the top). Review
the statement and select
Sign Log. Use your finger to
sign within the blank box,
click Accept, then Save.

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DVIR (DRIVER VEHICLE INSPECTION RECORD)

INSPECTIONS

New DVIR
To create a DVIR, select
Form, Sign, DVIR from
Dashboard, and then select
DVIR tab. Click New DVIR.

To begin a roadside
inspection, select
Inspections from the Tab
Menu of the Dashboard.
The last 8 days of logs,
including the current
one, are stored directly
on the device.

Report Defects
Select Report Defects for
the vehicle and/or trailer
if they exist. If they do not,
select No Defects.

Save DVIR
Once reporting defects
is finished, sign the DVIR,
and click Save.

Inspections Tab

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DATA TRANSFER

DOCUMENTS

According to the ELD rule technical
specifications, an ELD must electronically
transfer data to an authorized safety official
on demand via wireless web services and
email. To start a transfer, select Inspections
from the Tab Menu. Select Send Logs &
Recap or Send ELD Output File. The driver
will be prompted to enter an email address
to send the current and last 8 days logs. If an
internet connection cannot be established,
select Inspections and pass the device to the
safety official.

To add a document, select
Documents from the left
Flyout Menu. Select New.

New Button

The document types
available are:
- Fuel Receipt
- Bill of Lading
- Scale Ticket
- Citation
- Accident Photo
- Other

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MESSAGES VIEW AND SEND

REVISIONS

Messages can be sent
from the mobile and web
application dispatch. To view
messages, select Messages
from the Tab Menu on the
Dashboard. Type a message
and click Send.

Access Suggested Edit
and Unassigned Logs by
selecting Revisions from the
Tab Menu of the Dashboard.
Suggested Edit
Edits suggested from an
administrator will display
for the users approval.
Unassigned Logs
Any unassigned drive time
will appear here for review.

Messages Tab

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Revisions Tab

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ACCOUNT

Save Button

Access device settings from the
Flyout Menu and select Settings.

To view and edit account
information such as name,
username, email address,
and license number,
select the Flyout Menu
and then Account, or from
the Dashboard, select
the Profile icon (top right).
Make changes and
select Save.

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SETTINGS

Paired Vehicle
A vehicle can be paired
by selecting Set Vehicle
and selecting a nearby
vehicle or use the search
functionality. The Push To
Drive feature enables the
devices GPS to sync with
assets based on location.

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User Preferences
The user can choose to
change the app display
from Light (default) to Dark
by selecting Display Mode.

This Device
The devices ID, notification
ID, and app version can all
be found within the This
Device section.

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ADMINISTRATOR

ADMINISTRATOR CONT.
Overview
Selected

Drivers Tab
Selected

Overview
Within the web application,
there is an overview
showing the status of
drivers and logs.

Driver Tab
From the Driver tab an
administrator can add
drivers, edit driver settings,
and view current duty
status of each driver.

E-Logs
Selected
E-Logs
By selecting ELogs, the
administrator can see all
logs in date order with the
errors or violations.

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Sync Error
If the truck ELD is
experiencing a sync error,
it will display on the map
as out of lock with the
icon in the image on the
right. The logs will be
uploaded correctly as
soon as connection is
reestablished. In the case
of a sync error, the driver
should start to keep paper
logs until the connection
is restored.

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Out of Lock
Icon

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29

MALFUNCTIONS

MALFUNCTIONS CONT.

Malfunctions will be displayed in a visible
banner at the top of the app.

In the event of any malfunction follow
these procedures.

Power
There is a power issue
with the hardware. It is
possible that the device
is not connected.

Timing
There is a discrepancy
in timing between the
devices and the vehicle.

1.
Identify if manual entries
can be entered into the
tablet interface. If so, then
enter each duty change
and location (if applicable)
into the tablet interface.

Positioning
The GPS connection has
been lost for 60 minutes
or more.

Data recording
The device cannot retrieve
recorded logs.

Engine Synchronization
The mobile device has lost
connectivity to the MC4
vehicle device for over
30 minutes.

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2.
If the tablet is
inaccessible, then keep
RODS on an approved
form for the duration
of the malfunction.

3.
In all malfunction events,
notify your carrier within
24 hours in writing.

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833-37-TRACK
[email protected]

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