User manual for "GTS ELD"

GTS ELD Data Solutions

GTS ELD Data Solutions

www.ELOG123.com

V 1.5.8

Global Telecom Services, Inc. (GTS)

1

Overview of GIS Data Solution

GIS Data Solution is a package of data collection and processors consisting of web, mobile, and
texting message applications that provide all transportation vendors and carriers (commercial
or non-commercial, cargo or passengers) to manage their fleet (vehicles and drivers), trips and
events, GIS data (raw and processed), live monitors and violations, alarm and reminding, ELOG
and HOS, and help all to meet the compliance and regulations of the DOT and FMCSA.

2

Modules and Features

The main modules are as follows:
Account Management
Fleet Management
Trip Scheduling and Management
ELOG and Report Center
Roadside Inspection Support
Live Tracking, Monitoring, and Alarm
Modules can be accessed via the dashboard directly or at from the top head menu bars. Menus
of all modules are listed on the left side of the web pages and within the sub dashboard in the
mobile application.

3

Account Management

Through this module, carriers can open and edit its office clerk and dispatcher accounts, driver
login accounts, and associated information.

3.1

Account Info and Preference

3.1.1

Account Info (Required and Optional)

Enter/Edit carrier name, DOT identity info, address, contact phone number, ELOG reporting
email address, SMS alarm/notification phone numbers at company level, and general time
zone

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System Admin and User Accounts

Carrier account is created by GTS with System Admin privilege.
The rest of the employee accounts do not have full privilege with certain functionalities
disabled, such as disable/delete vehicle/driver info, and etc. This setup is not configurable or
customizable.

3.2

Management office clerk / dispatcher accounts

3.2.1

Employee Accounts maintenance

Enter/Edit employee name and phone numbers, email address and login name. The rest of the
info is optional.
If preferred login name is not provided, then account email address shall be used as the default
login name. The default password is the same as login name until employee updates it in the
future.
3.2.2

Configuration of Live Alarm Notification Recipients.

Specify who should be notified automatically when Live Tracking, Monitoring, and Alarm
Module captures suspicious activities or behavior and initiated an SMS notification. Specified
recipients must have phone number available.

4

Fleet Management

Through this module, carriers can manage their vehicle and drivers

4.1

Vehicle Management
Create / Edit / Delete vehicles (tractor and trailer)
View vehicle info and reports
Required vehicle Information:
VIN, Plate, DOT#
Plate is used to identify the vehicles on the map for animation, static, and live view

4.2

Driver Management
Create / Edit / Delete drivers
View vehicle info and reports
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Required vehicle Information:
Name, driver license #, DOT#
If phone numbers are not provided, SMS notification shall not be delivered to drivers.

4.3

ELD Device Assignment
Assign ELD to vehicles.
Must provide start and end time for the coverage period of the ELD device and vehicle.
Default end time for first time ELD assignment is no end time.
Default end time for assigning an ELD device from one vehicle to another is the exact
current time of assignment unless the end time is provided.

4.3

Driving Scheduling

Carriers can pre schedule drivers driving certain vehicles. This info is used to auto
generate trip info daily.
If in case a driver is assigned to drive a different vehicle, please refer to Section 5 for
Trip Scheduling and Editing.

5

Trip Scheduling and Management

5.1

Pre-Trip and Post-Trip Inspection

Driver should always conduct Pre-Trip and Post-Trip inspections on time. Driver may put notes
to each inspected items and may edit the inspections later. All original and later altered
inspection reports are saved as historical trail. Unpassed items may be reported.

5.2

Trip Creation and Editing

Trip is auto generated whenever driver is entering the pre-trip inspection. Trip may also be
manually created and edited by Carrier and driver.
5.2.1

Shift and Cycle

Carrier and driver should verify and update the shift and cycle of each trip carefully since this
greatly affect the violation check of the trip.
If any trips shift and cycle info is modified, the violation check shall be conducted again and
new ELOG report is generated for that trip and carrier or driver needs to certify and sign again.

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Driver / Co-Driver login/out and Driver Switch

Driver and Co-Driver may login to website and takeover the control over the vehicle. Or use
Mobile App to either claim the control of the vehicle or use QR Scanner to scan the vehicles QR
code.
Co-Driver info and events can be entered and edited later for the generated trip.
When one driver is taking over the control of the vehicle, this drivers status is set to On-Duty,
and the status of the other driver is turned into Off-Duty mode by default and can be edited
later.

5.3

HOS Maintenance / Event Creation and Editing

Estimated events shall be generated automatically by checking the breakdown timeline of the
trip. This auto generated trip events are then accessible to the carrier and driver for further
editing.
Carrier and driver may insert/edit/delete events later and specify the event type, as well as
start and end time.
The GIS and address information shall be attached to the events automatically (this part is not
editable).
5.3.1

Start / Stop Engine

The start / stop engine information is collected automatically by ELD. However, if this
information is not available, carrier or driver may create this event with time stamp.
5.3.2

On / Off Duty

Carrier or driver must verify and enter this information for any events under the trip.
5.3.3

Sleep Berth / Break / Personal Pe

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