User manual for "Transflo ELD"

Below you will find the vendor provided user manual for the ELD product "Transflo ELD".

For contact information and additional devices produced by the same vendor see their page Transflo-Pegasus Transtech.

Transflo HOS
Rev. 1.0

Transflo HOS Manual Table of Contents
Introduction
Hours of Service Compliance

System Requirements

Android and iOS Setup

In-Vehicle Setup

Hours of Service Company Setup

Setup (Vehicle)

Attach Vehicles and Trailers

Setup (Trailer)

Setup (User/Driver)

Co-Drivers

Administrator

Driver

Shipments

Exemptions

Transflo HOS Dashboard (UI)

Clearances

Transflo HOS Hours of Service UI

HOS-Only Access

DVIR-Only Access

Messaging-Only Access

Motion Detected When Driving
(While Logged In)

Graph Tab

Logs Tab

Logs Tab Location Information

Logs Tab Manual Logs

Logs Tab Carrier suggested edits

Logs Tab Verifying Logs

Options Tab

Options Tab Exemptions

Options Tab Rulesets

Options Tab Compliance Report

Diagnostic Events and Malfunctions

Driver Assignment

Hours of Service Reports

Hours of Service Duty Status Logs Report

Editing Logs

Compliance Graph

Compliance Print

Hours of Service Violations Report

Hours of Service Availability Report

Status Tab

Logging Out

Complete a DVIR

Verifying Logs

Setting a New Duty Status

Transflo HOS Settings

Updating the App

Reporting Bugs

Introduction
The Transflo HOS is Transflos ELD solution for achieving Hours of Service compliance. It is available for Android and iOS
devices.
As part of the greater Cloud ELD Solution, the Transflo HOS 4.0 release or higher is used together with a Transflo
ELD Device (T7 or higher) and the Fleet Management Application, MyGeotab (2017-11 release or higher) serve as an
Electronic Logging Device (ELD) to provide end-to-end compliance with federal regulations.
The Transflo HOS has four main features:
Hours of Service
Driver Vehicle Inspection Reporting (DVIR)
Messaging
Software Add-Ins
The Transflo HOS is available with the HOS, Pro, and ProPlus rate plans.
The content of this manual is divided into a section for drivers and a section for administrators.

Hours of Service Compliance
The Transflo HOS is currently compliant with FMCSA 395.20 of 49 CFR Part 395 (ELDs).
As a motor carrier, before using the Transflo HOS, you must:
Know your obligation as a motor carrier FMCSA 395
Make sure every driver has a copy of the Transflo HOS HOS Driver Instruction Guide
Note:
The Transflo HOS HOS Driver Instruction Guide must be kept in the CMV at all times, and made
available during a roadside inspection in accordance to FMCSA 395.11(g)(1).Additionally, verify
that the driver has a supply of blank records of duty status paper logs sufficient to record the
drivers duty status and other related information for the duration of the current trip. Maintain a
second (backup) copy of the electronic hours-of-service files, by month, at a different physical
location from where the original data is stored FMCSA 395.22(i).
The Transflo HOS:
Works on a fixed 24-hour period starting at 12 AM

Supports the following exemptions:

S
upports 3 co-drivers logged in on the
same device

Short Haul

Supports all time zones

Adverse driving conditions

Supports the following rulesets:

Personal conveyance

FMCSA 7-day/8-day

Yard move

16-hour

California intrastate

Wait at well (for oil-well-servicing drivers)

Florida Intrastate

Oil transport

Texas intrastate

Salesperson

Canadian Duty 1 & 2 (currently in BETA)

Transflo HOS Operation Manual

Note:
All Record of Duty Status (RODS) fields can be edited in the Fleet Management Application. Edited
RODS will be permanently identified as having been edited.

Administrator
Hours of Service Compliance
To be compliant with hours of service regulations, you must add your company information to the Fleet Management
Application. In the Fleet Management Application, go to Administration > System > System Settings. Fill in the
Company name and Company address fields, then set the Maximum personal conveyance distance.
The personal conveyance distance determines the maximum distance that a driver can drive under the Personal
Conveyance exemption. Exceeding this distance will disable the exemption and place the driver in the Driving duty
status.
Click Save to finalize your changes.
You will need to install a Telematics
Device in the vehicle that will be
used together with the Transflo
HOS.

See

here

for

installation

instructions.
Once

the

device

Device

Driver feedback

Groups

Service plan

DEVICE INFO
Description:

Vehicle

Device type:

Version 7

Serial number:

G7ABC0DEF123

installed,

Add

vehicle

from

the

Current Status and Install Info

dropdown menu. Fill in the Serial
number
Telematics

associated
Device,

with
and

add

the
a

Vehicle ID number:

Description to help you identify
the device.

License plate:

ABC 1234

Odometer:

23906

Click OK to add the device.

(Just moments ago)

Once the device has been added, select it from the Vehicles page. On the page that follows, click the More Details
button and fill out the following information:
License plate: The license plate information must be filled out to be compliant with Hours of Service
regulations.
H
ours of service: Set the hours of service option to On. This will enable the generation of duty status logs
within the system for hours of service compliance. If set to Automatic, this feature will auto-activate if the
system determines that the vehicle is using HOS features.

Transflo HOS Operation Manual

Once the vehicle is communicating with the Fleet Management Application, verify that the following information
is correct:
Vehicle identification number (VIN)
Odometer value
Current engine hours

Setup (Trailer)
Select Engine & Maintenance > Trailers from the main menu, then select the Add button at the top of the page. Enter
the desired name for the trailer and any relevant comments. Next, select the groups for this trailer. The trailer will be
visible to members of the selected groups and their parent groups. If the driver does not belong to the same group
as the trailer or a parent group, the driver will not be able to select the trailer from within the Transflo HOS.

Setup (User/Driver)
Once the vehicle has been properly configured, you will need to configure the user account of every driver who will
be using the Transflo HOS.
The driver will need a username and password to log in to the Transflo HOS.
Before drivers can use the Transflo HOS to manage their hours of service (HOS) and driver vehicle inspection reports
(DVIR), they must have their accounts created and configured to meet compliance regulations.
Select Administration > Users from the main menu to view all user accounts. If a driver does not already have an
account, click the Add button to create a new user. Otherwise, select the drivers account from the list.
In both cases, you will see the User Edit page. Verify that the account has the following information on the User tab:
1.

User name

First and last name

Password

An appropriate security clearance
The Transflo HOS user clearance is the default clearance for Transflo HOS users.

et the Data access to the groups appropriate for the user. Users will not be able to see vehicles or HOS
S
logs outside of their data access.

Once this information has been filled, go to the Driver tab:
Set This user is a driver to Yes
Set Prevent driver access to shared data to Yes
On the UI Settings tab, ensure that the following is correctly set up:
Distance measurement system
Fuel economy measurement
Time zone

Transflo HOS Operation Manual

Note:
The time on the mobile device must be set to change automatically.

On the HOS Settings tab, configure the following information:
Ruleset Followed by User
The exemptions relevant to the driver
Home terminal
Home terminal address
Carrier number
Yard Move and Personal Conveyance exemptions
Authority name
Authority address

Important:
The HOS settings above are critical to being compliant. Please make sure that this
information is filled out correctly.

Exemptions
By default, drivers only have access to the Adverse Driving Conditions exemption through the Transflo HOS.
Additional exemptions must be configured for a drivers account before the driver can use the exemption.
A list of all available exemptions can be found here.

Clearances
Clearances determine the features that users have access to in the Transflo HOS. You will need to set the clearances
of your drivers to match their role. Security clearances can be created and modified by clicking the Clearances
button above the user list.

Add

Search name

Sort by: Name

Show historical

Clearances

The Application has a built-in clearance for users of the Transflo HOS called the Transflo HOS user clearance. The Drive
App user clearance will allow the user to access HOS, DVIR, and messaging capabilities.

Note:
Using HOS features will incur additional charges if your device is not on the HOS rate plan or
above. If you do not want to incur additional charges, remove the Administer HOS Logs and View
HOS Logs clearances for the driver.

If you wish to limit the features to which the driver has access to, click on the Transflo HOS user clearance, then click
on the Add Sub-Clearance button.
A Sub-Clearance is a customized level of access to the application. It can be used to give a user more privileges or
fewer privileges based on organizational need. Below are some restricted-access modes for the Transflo HOS.

Transflo HOS Operation Manual

HOS-Only Access
Remove the following clearances:

Administer DVIR Logs
Dashboard

John Smith

View DVIR Logs
Send Messages
View Messages

HOS
OFF

DVIR-Only Access
Remove the following clearances:

Administer HOS Logs
Dashboard

John Smith

View HOS Logs
Send Messages
View Messages

DVIR
NEW INSPECTION

Messaging-Only Access
Remove the following clearances:

Administer HOS Logs
Dashboard

John Smith

View HOS Logs
Administer DVIR Logs
View DVIR Logs

Messages
NO UNREAD

Ability to Mark DVIRs as Repaired

Mark DVIR logs as repaired
The Mark DVIR logs as repaired clearance allows users to certify that repairs have been made for vehicles with
defects in their DVIR. If you do not wish particular users to have the clearance to perform this action, create a subclearance with this feature disabled.
2017 Pegasus TransTech, LLC. All Rights Reserved l www.Transflo.com l Rev 1.0

Transflo HOS Operation Manual

Driver Assignment
When a driver logs in to the Transflo HOS and selects a vehicle, they will be assigned to the vehicle. Any trips
performed by the driver while they are assigned to a vehicle will be associated with their account. Once a driver has
logged out of the Transflo HOS, they will no longer be assigned to the vehicle.
If an incorrect driver has been associated with a log or if an unidentified HOS log has been generated, you will need
to edit the log. See the Editing Logs section for more information.

Hours of Service Reports
The Fleet Management Application has a collection of reports to help you understand the duty statuses of the drivers
in your fleet. The basic reports available are:
Duty Status Logs Report
Violations Report
Availability Report
These reports are accessible by navigating to Activity > HOS from the main menu.

Hours of Service Duty Status Logs Report
This report allows you to view the records of duty status for any driver in your fleet. Use the Options button to filter
for specific drivers and time periods.

Note:
The date information for HOS logs will appear in the drivers time zone, which may be different
from the time zone of the administrator.

Transflo HOS Operation Manual

Duty Status Logs
Tuesday, June 20, 2017
Co-Driver: Jane Doe
Status

Time

Time zone: America/New_York
Total Driving Distance: 0 mi

Location

Trailers

Distance Duration Vehicles

Continued from previous day

Monday, June 19, 2017
Co-Driver: Jane Doe
Status

Total items 1

Time

14h 20m

Dispatch 1

Time zone: America/New_York
Total Driving Distance: 94 mi

Location

Trailers

Distance Duration Vehicles

Continued from previous day

14h 20m

Dispatch 1

Continued from previous day

13h 2m

Dispatch 1

23/05/2017 20:11:06: Maximum 11-hour driving limit violation
23/05/2017 17:06:55: Driving after more than 8-hour rest limit violation
23/06/2017 23:06:55: Maximum 14-hour workday limit violation
15/06/2017 11:59:40: Maximum 60 hour(s) on duty in 7 days violation

Exemptions used for a particular

05.12.16 13:15

log are indicated with a small
note:

Dispatch 1
Adverse driving conditions

Similarly, hours of service
violations are indicated with a red
warning:

D
13 mi

27.10.16 08:35

ON Oakville

Dispatch 1

27.10.16 08:35:52: Driving after more than 8 hour rest limit
27.10.16 08:35:52: Maximum 14 hour work day limit violation

Ruleset changes are also shown
alongside other duty status logs.

02/09/2017 14:54
Ruleset changed to USA Property 60-hour/7-day

Transflo HOS Operation Manual

Unidentified Drivers
You can use the Unidentified driver filter from the Options menu to find duty status logs created by
unidentified drivers.
Add

Sort by:
y Date

Options

DATE PERIOD

Compliance Print

View

DISPLAY OPTIONS

Today

Drivers

Yesterday

Search HOS Drivers

Selected: None

This week

Include system logs

Last week
This month

Include intermediate logs

Show historical
Unidentified driver
John Smith

Last month

Jane Doe

Custom

Leo L.
Tom G.

Duty status logs for unidentified drivers provide some information about the trip, like the name of the vehicle and the
area where it was driven. You can click on a log to edit it. If you know the driver who was responsible for creating this
log, you can associate them with the log.

Duty Status Logs
Monday, March 20, 2017

Total
T
To
tal items 295

Driver: Unidentified driver

Total Driving Distance:
139 mi

View Graph

20/03/2017 11:48

2km Office Zone

1 mi

Dispatch 1

20/03/2017 11:46

Markham

1 mi

Dispatch 1

20/03/2017 11:40

ON Oakville

3 mi

Dispatch 2

Editing Logs
If you are the administrator or possess the required clearance, you can edit a drivers records of duty status.
Generally, logs will not need to be edited if the drivers utilize the editing features within the Transflo HOS is properly.
However, there will be instances when an administrator can request an edit.

Transflo HOS Operation Manual

The driver will need to approve the suggested edit from the carrier, within the Transflo HOS.
Logs waiting to be approved will be highlighted in yellow.

HOS Log Edit
This HOS log has a pending edit request.
Any changes will overwrite the existing request.

Date:

08/27/17 11:17:22
08/27/17 14:17:22 in your time zone

Duty Status Logs - John Smith

Total items 6

Driver has different timezone. Report shows all dates in drivers timezone.

Sunday, August 27, 2017
Status

Time

Location

11:17

ON Oakville

11:00

ON Mississauga

Time zone: America/Los_Angeles

Total Driving Distance: 33.1 mi

Trailers

View Graph

Distance Duration Vehicles

6.9 mi

8h 6m

VS2

16m 23s

VS2

Editing Multiple Logs
You can use the checkmark button to select multiple logs for editing at the same time.

Filtering Logs for Annotations
Select the Filter button to filter logs by those that already have annotations and those needing annotations.

Unassigned Logs
Unassigned logs are created when a vehicle is driven without a driver logged in. Trips made without a logged in user
will still be recorded and will have a duty status set automatically. These logs will all be attributed to the built-in
Unidentified driver user. Drivers who do not claim their trips will not have accurate records of duty status.
You can assign an unassigned log to a driver as follows:
1.

Navigate to the Duty Status Logs report (Activity > HOS > Duty Status Logs).

se the Options to select the Unidentified driver user and an appropriate date range. Click Apply
U
changes to run the report.

xamine the duty status logs on the page. The location, date, and vehicle name information should provide
E
insight into which driver was responsible for the trip.

Select a single log for editing by clicking on it. Alternatively, select multiple logs by using the checkmark

Transflo HOS Operation Manual

button in the top-right corner and click Edit selected HOS logs.
5.

Follow the same steps if you need to edit the Co-driver field as well.

Click Save to finalize your changes.

Filter for Unassigned Logs With or Without Annotations
Select the Filter dropdown at the top of the page, choose Without annotations or With annotations.
Unassigned Logs That Cannot Be Claimed
The carrier can choose to leave logs unassigned. However, per 395.32 (c)(1)(i), the carrier must
provide an annotation for any log without an assigned driver.
Example: A carrier uses a number of third-party mechanics for maintenance and repairs. The mechanics
do not have credentials to log in to the Transflo HOS. When moving a vehicle as part of their work,
the mechanics will create unassigned logs for the vehicle. Because the mechanics are not part of the
organization, they cannot claim the logs. The carrier must annotate these logs with an explanation about
the mechanics work.

Incorrectly Claimed Logs
The Transflo HOS asks drivers to claim unassigned logs every time they log in. Sometimes drivers can make a mistake
regarding the logs which they have claimed as their own. Claimed logs will affect the record of duty status for a driver.
It takes only a few erroneously claimed logs to put a driver in violation of the hours of service.
You can assign incorrectly claimed logs to the appropriate driver as follows:
1.

Navigate to the Duty Status Logs report (Activity > HOS > Duty Status Logs).

Use the Options to select the driver who has incorrectly claimed a log. Click Apply changes to run
the report.

Find the log or logs that have been incorrectly claimed.

elect a single log for editing by clicking on it. Alternatively, select multiple logs by using the checkmark
S
button in the top-right corner and click Edit selected HOS logs.

I f you are editing a single log, enter the name of the correct driver into Driver field. If you are editing
multiple logs, click the Replace With button to open the driver dialog, then enter the name of correct driver
into the Driver field. If you are still in the process of identifying the correct driver, select Unidentified
driver in the interim and annotate the log.

Follow the same steps if you need to edit the Co-driver field as well.

Click Save to finalize your changes.

After Editing a Log
Once a log has been edited, it will be permanently marked with a pencil icon. If you edit a verified log, the logs
verified status will disappear and the driver will have to verify the log once more.

Status

Time

Location

13:02

ON Toronto

Transflo HOS Operation Manual

When a log is edited, modifications to the log can be viewed by selecting the log and scrolling to the bottom of the
page. The Modifications list will display any edits made to the log.

Modifications:

Status: ON

Driver: Unidentified driver

John Smith

Compliance Graph
You can view the records of duty status for a single day in the form of a 24-hour status graph. Do so by clicking the
View Graph button.

The bars on the graph are color-coded in the following way:
Gray: Unverified logs
Green: Verified logs
Yellow: Edited logs
Red: Driving in violation of HOS ruleset
Striped: Personal Conveyance or Yard Move exemption

Wednesday, November 30,
2016
00:00

01:00

02:00

03:00

04:00

Driver: John Smith
05:00

06:00

07:00

08:00

Total Driving Distance: 14 mi
09:00

10:00

11:00

12:00

13:00

14:00

15:00

16:00

View Graph
17:00

18:00

19:00

20:00

OFF
SB
D
ON

Compliance Print
You can create a print-ready set of logs grouped by day for a driver. This can be done by clicking the Compliance
Print button from the top menu.

Search...

Options

Sort by: Date

Add

Compliance Print

Transflo HOS Operation Manual

Important:
All logs must be verified before they are submitted to the FMCSA.

To save the compliance print as a PDF, set your browsers printer destination as Save to PDF.

Hours of Service Violations Report
The Violations Report provides a list of all HOS violations that have occurred in your fleet within a selected time
period. The report shows the type of violation, when it began, and, if available, when it ended, as well as the total
time spent driving in violation.

Hours of Service Availability Report
The Availability Report provides a list of all drivers in your fleet and their availability and duty limits.

Transflo HOS Operation Manual

Driver
System Requirements
Android
Android 4.4 or higher
7-inch screen preferred
Capacitive touch screen preferred
Built-in cellular modem (3G or LTE) with data connection
Built-in GPS
Certified by Google, with access to the Google Play Store preferred

iOS
iOS 6.0 or higher
7-inch screen preferred
Capacitive touch screen preferred
Built-in cellular modem (3G or LTE) with data connection
Built-in GPS
Certified by Apple, with access to the App Store preferred

Android and iOS Setup
Android
1.

Make sure you have access to the Google Play Store.

Verify that Auto-update apps at any time is enabled in the Google Play Store Settings.

Make sure your that device is connected to the Internet and that all location services are enabled. Enable High
accuracy mode if its available.

Go to Google Play Store and install the Transflo HOS.

Additionally, configure the following settings on your Android device:
A) Turn on Wi-Fi
B) Turn off Airplane mode
C) Under Mobile networks, enable Data access over mobile network
D) Ensure that the date & time are set to automatic

iOS
1.

Make sure you have access to the Apple App Store.

Go to App Store and install the Transflo HOS.

Next, go to the iOS settings and select the iTunes & App Store option.

Under the Automatic Downloads label, turn on the Updates option and the Use Cellular Data option.

From the iOS settings menu, select the Privacy option and turn on Location Services.

On the same page, click on the Transflo HOS and select the Always option. Turn on Use Cellular Data and set
Notifications to Allow Notifications.

Additionally, configure the following settings on your iOS device:
A) Turn on Wi-Fi
B) Turn off Airplane mode
C) Ensure that the date & time are set to automatic

Transflo HOS Operation Manual

In-Vehicle Setup
Your vehicle will need to be equipped with a Telematics Device, an IOX-USB accessory (optional), and a compatible
Android or iOS mobile device. Contact your system administrator for more information.

Log In
When you launch the Transflo App from your mobile device,
you will be prompted to enter your credentials.
To reset your password select Forgot password?. If you dont
know your credentials, contact your system administrator for

HOS

more information.

Please login, or tap ''Register'' below to create your account
and activate your device.

E-mail
Tap here to enter email
Password
Tap here to enter password

Show

From the main page, select Electronic Log (HOS), the
system will begin to synchronize your data (including your
driver profile, shipment information, HOS logs, and DVIR
records) for a brief time before loading the main interface.

Transflo HOS

Your drivers logs will follow you even when switching
between vehicles.

Synchronized
TrailerAttachments log (2 of 6)...
Cancel

Transflo HOS Operation Manual

Motion Detected Without Being Logged In
If you begin driving the vehicle without logging in, the Transflo HOS will display a warning message that will advise
you to stop the vehicle and log in.
If you do not log in to the Transflo HOS, the system will not be able to associate your duty status or other driving
events with your account.

Attach Vehicles
and Trailers

You will need to attach a vehicle
to your account before the duty
status and other types of electronic

Select Vehicle

records can be associated with you.
You will be prompted to select your

Type a name, VIN, serial number, o

vehicle shortly after logging in.
If you do not have a vehicle

Dispatch 1
~ 0.1 mi away

available to you at the time, you
can press the No Vehicle button
to continue into the App without an
active vehicle.

Dispatch 2
~ 0.1 mi away

With no vehicle selected, you will
only be able to set their status to
On and Off-Duty.
If a vehicle has been previously
associated

with

your

account,

you will instead see a dialog that

allows you to quickly select the last
associated vehicle if the vehicle is
within the immediate vicinity.

Select Vehicle

Dispatch 1

Last used: a day
ago
Continue

Select another vehicle
No vehicle

Transflo HOS Operation Manual

Disassociation from
Current Vehicle
In some cases, your usual vehicle
may have been claimed by another
driver.
If this happens, you will be notified
and asked to select another vehicle.

Confirmation Required
Your current vehicle is no longer assigned
to you. It may have been claimed by
another driver
Select a Vehicle

A similar set of dialogs will follow
for selecting an appropriate trailer.

If you do not have a trailer to
attach, click Continue to skip the
trailers dialog.

Select Trailers

No trailers attached
Continue
Select another trailer

Transflo HOS Operation Manual

Verify Logs
If you have any unverified logs from earlier driving activity, you will be asked to review and verify them. Use the
Verify button beside any 24-hour period to verify that period individually, or use the Verify All Days button to verify
all visible logs. You can also skip this step with the Skip button.

Verify Logs
You have unverified HOS logs. Do you want to verify them
before proceeding?

May 12, 2017
SB

Verify

May 12, 2017 2:11 PM
09:49

0.0mi

ON Oakville

May 12, 2017 10:49 AM
03:22

ON Oakville

Verify All Days

Skip

Transflo HOS Operation Manual

Claiming Unassigned Logs
The Transflo HOS will create duty status logs even when your vehicle is driven without a user logged in. If this occurs,
you will be asked to review and claim the unassigned logs that you believe were created by you.
Close

Claim Unassigned Logs
There are unclaimed logs for this vehicle. Select the logs belonging to you.

Apr 18, 2017 8:51 AM

ON Oakville 05:57

Apr 18, 2017 8:29 AM

2km SSE ON Milton 00:22

Apr 17, 2017 8:58 AM

2km SSE ON Milton 05:01

Apr 17, 2017 8:32 AM

ON Oakville 00:26

You can claim logs by selecting all relevant logs and pressing the Assign to me button. You can also skip this step
with the Skip button.

Assign to me

Skip

Note:
Claiming unassigned logs belonging to other drivers will cause your Record of Duty Status to be
inaccurate.

Driver Vehicle Inspection Report (DVIR)
Finally, you will be asked to perform a DVIR to complete the login process. You can find more information about
performing a DVIR in the Transflo HOS - Drivers Guide to DVIR & Roadside Inspections.
Close

DVIR

Dispatch 1
Mar 20, 2017 1:49 PM

Inspect
Skip

Transflo HOS Operation Manual

Manually Selecting Assets
You can also attach vehicles and trailers after initially log. You can do so by pressing the button with the Vehicle icon
from the Dashboard.

Dispatch 2
From the menu that follows, youll be able to change your currently associated vehicle, attach and remove trailers,
and create new shipments.

Assets

Dispatch 1
TRAILERS

Change

New

Attach

No trailers attached

SHIPMENTS

New

The Change button allows you to choose which vehicle is associated with the Transflo HOS.
Under the Trailers label, you are able to create new trailers with the New button or attach existing trailers with the
Attach button. Similarly, you can detach trailers by clicking the minus sign icon beside an attached trailer.

Shipments
To add shipment information to your log, click the New button under the Shipments label. You will be prompted
with the following dialog:

Transflo HOS Operation Manual

Shipments
To add shipment information to your log, click the New button under the Shipments label. You will be prompted
with the following dialog:

Add Shipment

Shipper Name
Commodity
Shipment Document Number
Add

Enter your shipment information and click Add.
Once

completed,

information

youll
the

see

Assets

your

shipment

page.

Shipment

information will also appear on the Compliance
Print made in the Fleet Management Application.

Co-Drivers
Co-drivers can be added to the Transflo HOS by

SHIPMENTS

New

ABC Inc. Nitrogen 123123

clicking on the drivers name in the top-right
corner of the screen and selecting the Add driver

John Smith

button. The co-driver will be prompted to enter
their login credentials. Up to three drivers can be
added per vehicle.

John Smith

Logout
Add driver

Transflo HOS Operation Manual

Once logged in, the names of all drivers will be

displayed in the user list.

Jane Doe

Logout
John Smith

Drivers seat

When multiple drivers are logged in, the steering wheel

icon will indicate the currently active driver. Use the

Drivers seat button to switch the active driver.
The active driver will have their duty status change automatically. The co-driver will need to change their status
manually through the interface. If the active driver logs out, the co-driver will become the new active driver.
The co-drivers can share the Transflo HOS interface to adjust their individual duty statuses. To become the active
user of the interface, click on your name from the driver list. Once you are the active user, you will see your name
appear at the top of the driver list. At this point you can adjust your duty status without affecting the duty status of
your co-drivers.

Transflo HOS Dashboard (UI)
The dashboard is the main interface used for navigating the Transflo HOS. Your particular dashboard may look
different based on your user clearances and the Add-Ins that you have installed.

Dashboard

HOS

DVIR

Messages

NEW INSPECTION

NO UNREAD

Dispatch 1

TRAILER(S)

Trailer 1

Transflo HOS Operation Manual

Information Dialog
You can check your connectivity status by pressing the information button in the top-right corner of the screen.

When clicked, the red exclamation mark button

will provide additional context for your connectivity
issue.

Vehicle disconnected
Drive disconnected
GPS disconnected
Power disconnected
Transflo HOS Hours of Service UI
The Hours of Service (HOS) UI provides the
driver will all the tools necessary for tracking and
recording their duty status. It also provides the
ability to verify logs and provide information for
roadside inspections.

HOS
OFF

The interface is divided into the Status, Graph, Logs, and Options tabs.

HOS
Status

Graph

Logs

Options

Transflo HOS Operation Manual

Status Tab
The Status Tab allows drivers to view and set their duty status. Their duty is reflected by one of the four buttons on
the screen:
Off
Sleeper Berth (SB)
Drive (D)

HOS

Status

John Smith
Logs

Graph

The Status Tab shows all remaining durations

Options

7:40 left

for a drivers applicable limits.
Rest duration

0:17

Driving left

10:57

Workday left

13:40

Cycle left

56:35

8:00 left
The blue bar indicates the time remaining before the driver must take a break.

You are in violation. Tap here for more details.
0:00 left
The red bar indicates that the driver has no driving time remaining and must take a break.
Once you begin to drive, your status will automatically switch to Driving when the vehicle reaches a speed of 5 mph
(8 km/h). Once you stop driving, your status will remain as Driving for an additional 5 minutes. Once 5 minutes
have passed, your status will switch to On Duty and your log will be adjusted to reflect that you were stopped for
the last 5 minutes.

Tip: You can manually switch your duty status at any time.

Transflo HOS Operation Manual

The Rest in timer displays the time remaining
before the driver must take a break.

Rest in

8:00

Driving left

11:00

Once the Rest in timer reaches 0:00, it will
be replaced with a Rest duration timer
when you go off duty.
The rest duration timer will indicate the time
that has passed during the break period.

Rest duration

0:03

Driving left

3:00

Your current duty status will be visible from the Dashboard:

Dashboard

John Smith

Dashboard

John Smith

HOS

DVIR

Messages

HOS

DVIR

Messages

OFF

NEW INSPECTION

NO UNREAD

NEW INSPECTION

NO UNREAD

Dispatch 1

Dashboard

John Smith

Dashboard

John Smith

HOS

DVIR

Messages

HOS

DVIR

Messages

NEW INSPECTION

NO UNREAD

NEW INSPECTION

NO UNREAD

Dispatch 1

Transflo HOS Operation Manual

Motion Detected When Driving (While Logged In)
When the vehicle begins moving, the interface of the Transflo HOS will become locked to minimize driver distraction.
All extraneous information will be hidden and you will only see the remaining driving time available to you.

Driving

John Smith

6:59 lef t

If you continue to drive past your available hours, the screen will notify you that you are in violation of your ruleset.

Driving in Violation
The Transflo HOS will notify you when you
are nearing a duty violation 2 hours before
the violation, 1 hour before the violation, at
30 minutes before the violation, and right
before the violation.

Upcoming violation for John Smith
0:00 left for 11 hour driving limit
0:00 left for 60 hour cycle on-duty limit
0:00 left for 8 hour rest limit
0:00 left for 14 hour work day limit
Ok

If you switch your duty status to Drive after
your remaining driving time has run out, you
will be notified that doing so will put you in
violation of your selected ruleset.
Proceeding to drive after receiving this
notification will register a violation in your
log.

Warning!
Changing your status to D will put you in
violation of the following rule(s):
14 hour work day limit
Cancel

Transflo HOS Operation Manual

Graph Tab
The graph tab plots your duty status over a 24-hour period for a given day.
The bars on the graph are color-coded in the following way:
Gray: Unverified logs
Green: Verified logs
Yellow: Edited logs
Red: Driving in violation of HOS ruleset
Striped: Personal Conveyance and/or Yard Moves

HOS
Status

Graph

Logs

Options

May 12, 2017
ROTATE YOUR DEVICE FOR MORE DETAILS
12AM

2AM

4AM

6AM

8AM

10AM

12PM

2PM

4PM

6PM

8PM

10PM

12AM

OFF

2h
38m

9h
49m

8h
11m

3h
22m

Use the arrow buttons to view information for other days.
The total time spent in a particular duty status can be seen to the right of the graph.
Clicking on a log from the graph will show you additional information about the log, including the logs duration and
date of creation.

Transflo HOS Operation Manual

Logs Tab
The Logs Tab displays a list of all records of duty status (RODS) for the past 7 or 8 days, depending on the ruleset.

HOS

John Smith

Status

Graph

Logs

Options
Add log

Mar 9 2017

46.0 mi

Verify

Mar 9, 9:01 AM

ON Oakville

04:02

OFF

Mar 9. 8:58 AM

ON Oakville