User manual for "SmartRecorder™ 5"

Below you will find the vendor provided user manual for the ELD product "SmartRecorder™ 5".

For contact information and additional devices produced by the same vendor see their page Omnitracs, LLC.

OMNITRACS ONE ELD DRIVER GUIDE
for use with

OMNITRACS DRIVE
and the

SMART RECORDER 5(SR5)

Android Operating System
Compatible with Android 7.0 or greater mobile devices ELD ID

80-JE038-1 Rev. C
October 2023

Internal

Omnitracs, LLC
717 N. Harwood Street, Suite 1300
Dallas, TX 75201 U.S.A.

Copyright  2023 Omnitracs, LLC. All rights reserved.
Omnitracs is a trademark of Omnitracs, LLC. All other trademarks are the property of their respective
owners.
Omnitracs endeavors to ensure that the information in this document is correct and fairly stated, but
Omnitracs is not liable for any errors or omissions. Published information may not be up to date, and it
is important to confirm current status with Omnitracs.
This technical data may be subject to U.S. and international export, re-export, or transfer (export) laws.
Diversion contrary to U.S. and international law is strictly prohibited.
Specifications subject to change without notice.

80-JE038-1 Rev. C
October 2023

Internal

Omnitracs One ELD Driver Guide for use with Omnitracs Drive and SR5
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Contents

Overview ................................................................................................................................................ 4
Log In and Associate Omnitracs Drive to a Vehicle ................................................................................ 5
Log Out of Omnitracs Drive ................................................................................................................... 7
Omnitracs Drive Dashboard ................................................................................................................... 9
Hours of Service (HOS) Functions......................................................................................................... 10
Change Duty Status ......................................................................................................................... 10
Change Duty Status  Personal Conveyance (Configurable by Motor Carrier) ............................... 11
Change Duty Status  Yard Move (Configurable by Motor Carrier) ............................................... 12
Driver HOS Log Overview .................................................................................................................... 13
Viewing Your Driver Logs ................................................................................................................. 13
Editing Your Driver Log .................................................................................................................... 17
Reviewing Motor Carrier Edits .......................................................................................................... 20
Certifying Logs ................................................................................................................................. 21
Unassigned Vehicle Activity .............................................................................................................. 23
Diagnostic and Malfunction Alerts........................................................................................................ 24
Paper Log Mode................................................................................................................................... 24
Sending ERODS when Requested by Law Enforcement ....................................................................... 26
Logging a Co-Driver In or Out Using Omnitracs Drive.......................................................................... 29
Adding a Trailer Using Omnitracs Drive ............................................................................................... 32
Entering Shipping/Manifest Information Using Omnitracs Drive ........................................................... 33
Omnitracs Drive with SR5 ELD Driver Cab Card .................................................................................. 36

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Overview

Omnitracs Drive will run on certified Android-based devices, including phones and tablets, and
is compatible with Android 7.0 or greater mobile devices.
Omnitracs Drive uses the Bluetooth capability of a mobile device to connect to an Omnitracs
Smart Recorder (SR5) and obtain engine data automatically from the trucks computer.
Data is transferred from the SR5 via Bluetooth to the drivers smartphone, tablet, computer, or
rugged device running Omnitracs Drive. The data is then transferred via hotspot from the SR5
to the Omnitracs One Host website for data collection and analysis.
The result is an easy-to-use dashboard of compliance and fleet optimization data and
scorecards.
Drivers can use Omnitracs Drive to view and update Hours of Service (HOS) logs, record Driver
Vehicle Inspection results, begin and end routes and stops, and perform a variety of other
tasks.
The information automatically collected from the SR5, in addition to any information
provided by the driver, is sent to the Omnitracs One Host website using the SR5s hotspot
which offers a secure carrier network.

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Log In and Associate Omnitracs Drive to a Vehicle

To associate Omnitracs Drive to a vehicle (using a WIFI-only or non-cellular mobile device),
select the Omnitracs Drive icon from your available applications. The Omnitracs Drive login
screen appears.
NOTE: The mobile device being used must be within
Bluetooth range of the SR5 for discovery.

1. Select the Omnitracs Drive icon from your available
applications. The Omnitracs Drive login screen appears.
2. Enter your Driver ID and password, then select Sign In.
NOTE: Both the Driver ID and Password fields are case
sensitive.
3. Read the message about the correct operation of the
vehicle. To confirm your understanding regarding the safe
operation of the vehicle. Select OK

4. To associate Omnitracs Drive to a vehicle
using a cellular enabled mobile device,
select Compliance from the Omnitracs
Drive fly- out menu. Select Connect to New
Vehicle and choose the correct vehicle to

John Doe

John Doe

be associated with Omnitracs Drive.
If the desired vehicle does not appear,
select Rescan.

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After you have associated the Omnitracs Drive to
the desired vehicle, you will be prompted to
confirm if you want to switch your duty status to
On-Duty.
If you select No, you will be logged into the
Omnitracs Drive in an Off-Duty duty status.
You will be directed to the Omnitracs Drive
Dashboard.

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Log Out of Omnitracs Drive

When you log out of Omnitracs Drive, Omnitracs One automatically records inspection and
logout information and makes it available through the Omnitracs One Host web user account.
To log out, select the menu button in the upper left corner of the Omnitracs Drive Dashboard,
then select Sign Out from the fly-out menu.

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Similarly, to log out from the Compliance
application, clicking on Logout brings up the Logout
screen, asking you to confirm that you want to log
out. Select Yes.
However, signing out of the Drive automatically
signs you off in the Compliance application also.

If you are still On Duty, you are prompted to go Off
Duty.
Note: It is recommended that you always go Off
Duty when you log out. If you select No, you
will remain On Duty even though you are no
longer logged into the ELD.

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Omnitracs Drive Dashboard

The Omnitracs Drive Hours of Service (HOS) screen provides real-time driver information
such as HOS Time to Violation Clocks, current duty status with ability to change and
driver log options.
To access Omnitracs Drive HOS screen, tap the time clock indicator in the title bar.

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Hours of Service (HOS) Functions

The HOS function of Omnitracs One monitors On Duty not Driving, Off Duty, Sleeper Berth,
and Drive time.

Change Duty Status

You can adjust your duty status on the Omnitracs Drive HOS screen by selecting the current
duty status displayed. The HOS function features automatic duty status change when the
vehicle is in motion. When Omnitracs Drive is associated with a vehicle and an authenticated
driver is logged in, the current duty status will automatically switch to Drive (unless the driver
has selected, if made available, Yard Move or Personal Conveyance) when the vehicles motion
reaches a configurable speed not to exceed 5mph.
The Omnitracs Drive HOS screen displays your current duty status and time to violation clocks,
as well as any potential violations currently applied to the driver status.
Once you are logged in, you can adjust your duty status manually:
1. Select the current duty status to display the duty status
options available.
2. Select one of the following to change the current HOS
status:
o
o

Off Duty
Sleeper - Sleeper Berth (available only if vehicle is
configured for sleeper berth)

o

On Duty Not Driving - On Duty

Depending on your companys configuration settings, you may see
options for Personal Conveyance or Yard Move when you change
your duty status to On Duty (Yard Move) or Off Duty (Personal Conveyance). When configured
these options are available only when the vehicle is powered on.

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Change Duty Status  Personal Conveyance (Configurable by Motor Carrier)

The Personal Conveyance special duty status category can be declared to allow off-duty drivers
to operate a commercial motor vehicle (CMV) when they are off-duty. A driver may record time
operating a CMV for personal conveyance as off-duty only when the driver is relieved from
work and all responsibility from performing work for the motor carrier. Omnitracs Drive must be
configured to allow Personal Conveyance for this option to be available.
To declare Personal Conveyance, the vehicle must be powered, you must be Off Duty, and
must be associated to a vehicle.
1. In Omnitracs Drive HOS screen, select the current duty
status.
2. Select Off Duty from the status options listed. A dialogue
box will pop-up.
3. Select the Personal Conveyance option and enter a
mandatory comment (460 characters) to explain your use of
PC and select CONTINUE. You return to the Omnitracs
Drive HOS screen, which indicates that your duty status has
been updated.

Note: If you exceed the daily maximum Personal Conveyance distance configurable by the
motor carrier, the Omnitracs Drive screen issues a warning message; however, the duty
status will remain Personal Conveyance
until the driver manually transitions to
another duty status. Additionally, Personal
Conveyance will continue throughout a
complete engine power-cycle. After the
engine is repowered, a message will
prompt the driver for decision to continue
the Personal Conveyance duty status. If
there is no response from the driver and
vehicle motion is detected, the Personal Conveyance status will be terminated, and the
Drive duty status will be automatically selected.

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Change Duty Status  Yard Move (Configurable by Motor Carrier)

On-duty drivers can declare a Yard Move special duty status category when they need to move
trucks and trailers in a non-road space, such as the yard of a manufacturing facility, warehouse,
or distribution center. Omnitracs Drive must be configured to enable Yard Move for this option to
be available.
In order to declare Yard Move, the vehicle must be powered, and the driver must be On Duty
and associated to a vehicle.
1. In Omnitracs Drive HOS screen, select the current duty
status.
2. Select On Duty Not Driving from the status options listed.
A dialogue box will pop-up.
3. Select Yard Move option and enter a mandatory comment
(460 characters) to explain your use of YM and select
CONTINUE. You return to Omnitracs Drive HOS screen,
which indicates that your duty status has been updated.

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Driver HOS Log Overview
Viewing Your Driver Logs

You can use the ELD Activities menu of Omnitracs Drive HOS screen to access Driver Logs,
Edit Log and Work Time Extension.

When you select View Logs, you will be redirected to the Drivers Daily Log screen within the
compliance application. It is important to know how to display this screen when law
enforcement personnel request access to the HOS log or in the
event of a roadside inspection.
The HOS Log screen has four different tabs: Log, Header, Certify,
and Unidentified.
All four tabs display the U.S. compliance required eight days
worth of logsthe current day plus the previous seven days. Use
the right and left arrow buttons to move backward and forward
through the viewable days.
Below is a high-level overview of each tab. We will discuss log
certification and unidentified driver profiles in more detail later in
this guide.

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The HOS Log tab displays
the log graph and all log
events for the given day.

This tab includes an
Inspection Mode option.
Switch Inspection Mode to
On to display detailed
information about ELD-only
events.
IMPORTANT: You must
present the Inspection
Mode screen to law
enforcement personnel.

The Header tab displays
detailed information about
the driver, carrier, vehicle,
trailer, and other data
related to log events.

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The Certify tab enables
drivers to certify their HOS
logs, which is required by
the ELD Mandate, at least
once per 24-hour period.
The tab displays all log
events for a given day.
Select the Certify button to
certify your log for that
day.

When you certify your log events, you are also certifying the Log Header information for the
corresponding day. You must verify the Log Header information is correct before certifying
the days log.

If you need to certify logs for more than one day, select the right or left arrow buttons on
either side of the header to move to the next or previous days log. When you have certified
all logs, the red indicator next to the Certify tab label disappears.

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The Unidentified tab displays details about any
unassigned vehicle driving activity that was recorded
on the associated vehicle in the past 7 days or the
current day. This tab is more clearly identified as the
Unidentified Driver Profile. This tab is intended for
use by law enforcement officers when they review
driver logs during an inspection.

The activities (if any) displayed in the Unidentified
Driver Profile are related to the vehicle the
Omnitracs Drive is associated with. Activities with an
Inactive Record Status have been accepted by an
authenticated driver that may not be you. Those with
an Active Record Status remain unassigned.

A blank Unidentified tab means there are no
unidentified vehicle movements assigned to the
Unidentified Driver Profile for that day.

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Editing Your Driver Log

Drivers using Omnitracs Drive can add and edit On-Duty, Sleeper Berth, and Off-Duty time.
They are also required to review, accept, or reject edits suggested by the motor carrier upon
logging into Omnitracs Drive.
You cannot edit:
Other drivers logs
Intermediate logs
Driver ELD login/logout activity
Engine power-up or shut-down activities
ELD malfunction or data diagnostic events
Inactive events
In addition, with limited exception for correcting errors with a co-driver, you are not able to
reduce, reassign, reclassify, or delete any time recorded as a Drive duty status.

To edit your log:
1. Select the menu from the ELD Activities menu of
Omnitracs Drive and select the Edit Log option.

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2. The Log Editor screen appears.
Editable events are indicated by a pencil icon.
Note: If an error is made when originally entering
Shipping Information at log in, you can use the Log
Editor to correct the error.

3. To add an event, select the +Event button in the upper right corner of the screen. The
Select Event to Add screen appears.

a. Select Duty Status, Add Shipping Information, or Remark. The screen that
appears will depend on which event you selected.
b. Complete all required fields. When you have finished, select Continue to return
to the Log Editor screen. The event you added is shown in green in the graph
and in the events list.
c. Select Save to save the added event. NOTE: The Violation Changes screen
appears to alert you to any potential HOS violations that have occurred as a
result of the change you made.
d. Select Continue to return to the Log Editor screen. A new event has been
added to the graph and the events list.
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Note: If you add a Remark or Shipping Information, you are prompted to add a
trailer after you select Continue. If you are adding a remark, you can select Skip
to bypass this step; if you are adding shipping information, you must add and
save trailer information.
4. To edit an event, select the pencil icon next to the event you need to edit. The Edit
Duty Status screen opens for that event.

a. Edit the fields as needed. When you are finished, select Continue. You return to
the Log Editor screen. The edits you made appear in green in the log.
b. Select Save to save your edits to the log.
Note: After you add or edit events, you will need to re-certify your logs. Select the Certify tab,
review the logs, and select Certify.
Drive events cannot be reduced, reclassified, reassigned, or deleted.

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Reviewing Motor Carrier Edits

If the motor carrier suggests edits to your log from the Omnitracs One Host website (for
example, Unassigned Vehicle Activity or carrier initiated ELD exemptions), you must confirm or
reject each edit.
Drivers are notified of suggested motor carrier edits once they have logged into Omnitracs
Drive, associated to a vehicle, and changed their status to On Duty. If edits arrive while the
vehicle is in motion, the driver will be notified as soon as the vehicle is stationary.
If there are team drivers, the co-driver will be notified of any carrier edits immediately, even if the
vehicle is in motion. The driver will be notified once the vehicle is stationary.
To confirm motor carrier edits:
1. Log into Omnitracs Drive, associate with a vehicle and

change your status to On Duty. If motor carrier edits
are present, you will receive a message telling you
that the motor carrier has suggested edits to your
log and that you must confirm or reject the edits
before you can continue.

2. Select OK. The Review Carrier Edits screen
appears, showing the edits suggested by the motor
carrier.
3. Review each edit and select Confirm or Reject. If
you reject a suggested edit, you will be required to
include a comment that explains the reason for
rejecting the edit.
4. When you have confirmed or rejected all
suggested edits, select Save. The changes are
incorporated into your log, and you return to
Omnitracs One Drive.
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Certifying Logs

As part of the ELD Mandate, drivers are required to certify their
HOS logs at least once per 24-hour period.
1. To certify your log, from the ELD Activities menu of
Omnitracs Drive HOS screen to access select the
View Logs option.
2. The HOS Log screen appears.
3. Select the Certify tab.
If there are events waiting to be certified by the
driver, the Certify tab on the HOS Log screen
displays a red notification badge showing the
number of uncertified days.

4. Select the Certify tab. The screen
displays log events for the
selected date. If the events for the
day are not yet certified, a Not
Certified notice, indicated by a red
X, appears at the top of the list.
5. Select the Certify button. The HOS Log screen appears,
asking you to certify that the log entries are true and
correct for the designated 24-hour period.
6. Select Agree to certify your log. The Not Certified
notification is replaced by a Certified notification, indicated
by a white check mark. If you are not ready to certify the
log, select the Not Ready button.

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7. Select the left and right arrow buttons at the top of the screen to see logs for other
days. If any of them need to be certified, repeat steps 23. Once you have certified all
uncertified logs, the red notification next to the tab label disappears.
8. Once a log is certified, a Certification of Records
event is added to the log. After you certify your logs,
new events or edits that occur within a 24-hour
period must be re-certified.

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Unassigned Vehicle Activity

If you associate to a vehicle equipped with an SR5 within
eight days of unassigned vehicle activity being created
with that same vehicle, Omnitracs Drive must display
unassigned driving segments that have been stored on the
SR5 within those eight days. You can view these activities
when you open your HOS Log screen and view the
Unidentified tab.
Unassigned vehicle activity (UVA) not previously reviewed
by an authenticated driver is presented to the next
authenticated driver on Omnitracs Drive when associated
with the vehicle.
If you reject the UVA, it is sent back to the motor carrier,
where it can be assigned to another driver. When an
Omnitracs One Host user assigns UVA to a driver, it is sent
to the assigned driver as a suggested edit to their log,
which they will then have to confirm or reject.
When you receive notification of UVA:
1. Select OK to review activity on the notification window. The Review Unassigned Driving

Events screen appears, displaying all UVA created using the vehicle since the last
authenticated driver was associated with the vehicle.
2. Select Confirm or Reject for each UVA event. Select the View Graph button if you want to

see how the UVA would fit into your existing log.
3. When you are finished, select Save to add any confirmed UVA event(s) to your log. You are

returned to the HOS Log screen and can see that the drive time formally associated with
the confirmed UVA has now been added to your log.
All UVAs created using the associated vehicle during the previous 8 days will be displayed on
the Unidentified tab. Activities with an Inactive Record Status have been accepted by an
authenticated driver (may not be you). Those with an Active Record Status remain
unassigned. Having the information on a separate tab makes it easier for law enforcement
officials to view UVA when they are inspecting logs.

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Diagnostic and Malfunction Alerts

The SR5 records and stores relevant diagnostic and malfunction events and alerts the driver
when a diagnostic or malfunction event occurs. The SR5 detects and records diagnostic and
malfunction events for a minimum of eight days.
Omnitracs Drive includes features that enable you to monitor diagnostics and malfunctions.
The SR5 also immediately sends a notification to the motor carrier, viewable on the Omnitracs
One website, that a malfunction has occurred.
When an ELD malfunction is detected or an ELD diagnostic fails, Omnitracs Drive displays a
red X (for malfunction) or orange exclamation point (for diagnostic) indicator on various
dashboards of Omnitracs Drive.

Depending on the nature of the diagnostic or malfunction event, the HOS Status values may
change as well. You can select the indicator to open the Diagnostics and Malfunction screen,
which lists any diagnostic or malfunction events that have been detected since login.

Paper Log Mode

Paper Log Mode (PLM) is triggered by any ELD Compliance Malfunction that is logged while
the Omnitracs Drive is associated to a vehicle. When PLM is triggered, Omnitracs Drive
immediately enters Paper Log Mode.
When Paper Log Mode starts, you receive a message saying, There is an active ELD
malfunction. You must keep paper logs until the malfunction clears.

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Select OK. When you return to the Omnitracs Drive Dashboard, the values in the HOS Panel all
read NA.
Note: While in Paper Log Mode, you must be able to produce records of duty status for the
current day plus the seven previous days. This may require you to recreate each of the 8 days
using paper logs.
When the malfunction that triggered the PLM has cleared, you are taken out of Paper Log
Mode. You receive a message saying, ELD malfunction has cleared. You may resume use of
the ELD as your Record of Duty Status. Select OK to return to the Omnitracs Drive
Dashboard.
Drivers need to continue using Omnitracs Drive to record hours of service even if a malfunction
is active, per the FMCSA, as long as the malfunction does not interfere with the accurate
recording of the drivers HOS data. To support this requirement, the following malfunctions will
no longer cause Omnitracs Drive to switch to Paper Log Mode and drivers will not be
prompted to keep paper records:
 Power Compliance Malfunction
 Position Compliance Malfunction
 Data Transfer Malfunction
For Engine Sync malfunctions, Omnitracs Drive will not enter Paper Log Mode, but drivers will
receive a message advising them to review all duty status records and either continue to use
the ELD if the records are accurate or reconstruct the records if they are not accurate. The
behavior of other malfunctions has not changed.

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Sending ERODS when Requested by Law Enforcement

As part of the ELD Mandate, drivers must be able to present safety officials with a copy of their
records of duty status for the current day and the past seven days upon request. Omnitracs
Drives ERODS File Transfer functionality allows drivers to do so using either web services or
email. In order to transfer an ERODS file, the driver must be On Duty and within Bluetooth
range of an associated vehicle to use this option.
You can use the ELD Activities menu of Omnitracs Drive HOS screen to access driver logs and
select View Logs.

When you select View Logs, you will be redirected to the Drivers Daily Log screen within the
compliance application. Select the 3-stacked dot menu in the upper right corner of the HOS
Log screen. The HOS Options menu appears.

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Perform the following to send an ERODS file to law enforcement:
1. From the menu, select ERODS File Transfer.

2. From the ERODS File Transfer screen, select the Web Services or Email field as the

appropriate transfer method as specified by the enforcement officer.

3. When provided by the enforcement officer, enter the comment in the Enter a Comment

(Optional) field.

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4. Select Send. A message stating the ERODS file is being processed appears.

5. When the ERODS file transfer is complete, you will receive a notification that the file was

either sent successfully or that the transfer failed.
6. If the transfer fails, attempt a second time.
7. If the transfer fails both attempts, request that the enforcement officer view the records of

duty status on the display and present them in inspector mode as explained on page 13
of this guide.
Note: All ERODS transfers are sent to the Federal Motor Carrier Safety Administration
(FMCSA). You should never use the ERODS transfer process unless instructed to do so by a
safety officer. This should not be used as a mechanism to send ERODS to your motor carrier or
yourself.

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Logging a Co-Driver In or Out Using Omnitracs Drive

To add a co-driver, navigate to the Compliance
application, and tap the hamburger menu in the top
left corner to access the Co-Driver Login:

Follow the prompts to enter the co-driver Login ID
and Password.
1. Select the Hamburger menu from the top-left
corner.
2. Select Compliance.
3. Select Co-Driver Login.

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If the co-driver needs to become the primary driver, first ensure both drivers are on duty, and
then tap the three-line menu in the top left corner in the Compliance application, and select
Change Drivers:

When either driver completes their shift, first ensure the first driver who logged into Omnitracs
Drive is the primary driver. The Primary Drivers name is always the first name at the top of the
screen, and the co-driver is second, as shown in the box:

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Use the Change Drivers option described above to make the
original driver is Primary again.
Once this is complete, you may now log out the co-driver by
accessing the three-line menu in the top left corner and
selecting Co-Driver Logout. Follow the prompts to log the
co-driver out.

You may then log out the primary driver by returning to Omnitracs Drive selecting Logout.

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Adding a Trailer Using
Omnitracs Drive

If the trailer is not provided as part of the

drivers workflow information, it will need to
be entered manually so that it appears in
the ELD log header. To enter trailer
numbers, select Compliance from
Omnitracs Drive fly-out menu.

1. Select the Hamburger menu from the
top-left corner and select Vehicle.

2. Select Hook Trailer.
3. Select a trailer or enter an unlisted trailer

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Follow the prompts to enter the trailer. You will be returned to the Compliance dashboard.
When you are done with the trailer, you must also drop it in the Compliance application. To do
this, follow the previous Hook Trailer steps, but this time select Drop Trailer.

Entering Shipping/Manifest Information Using
Omnitracs Drive

The ELD Mandate requires a Shipping ID to be entered for each trip. If a manifest, shipping,
commodity, or route ID is not provided as part of the drivers workflow information, then a
shipping ID must be manually entered so that it appears in the ELD log header. To enter
shipping/manifest information, select Compliance from Omnitracs Drive fly-out menu and then
select the Hamburger menu from the top left corner and select HOS.

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In the HOS Log screen, select the kebab menu ( ) in the top right-hand corner of the screen, and
select Options and then select Enter Shipping Info.

Select the type of shipping information you would like to enter (you may enter information for
anyone, two or three of the options):

Follow the prompt to enter your Shipping ID, and then return to the Omnitracs Drive
application.
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Omnitracs Drive with SR5 ELD Driver Cab Card

The driver cab card (80-JE185-1) must be kept in the vehicle and must be presented to law
enforcement upon request.

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