User manual for "Descartes Telematics - Smart Device"
Below you will find the vendor provided user manual for the ELD product "Descartes Telematics - Smart Device".
For contact information and additional devices produced by the same vendor see their page
The Descartes Systems Group Inc.
U S E R S G U I D E Descartes SmartFleet August 2019 The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES U S E R S G U I D E Descartes SmartFleet 2019 The Descartes Systems Group Inc. All rights reserved. Information in this document is subject to change without notice. Descartes makes no warranties, express or implied, in respect of this document or its contents. Complying with all applicable copyright laws is the responsibility of the user. Without limiting the rights under copyright, no part of this document may be reproduced, stored in or introduced into a retrieval system, or transmitted in any form or by any means (electronic, mechanical, photocopying, recording, or otherwise), or for any purpose, without the express written permission of The Descartes Systems Group Inc. ("Descartes"). Descartes may have patents, patent applications, trademarks, copyrights, or other intellectual property rights covering subject matter in this document. Except as expressly provided in any written license agreement from Descartes, the furnishing of this document does not give you any license to these patents, trademarks, copyrights, or other intellectual property. Descartes SmartFleet, Descartes FleetCenter, Descartes Global Logistics Network (GLN), Descartes, the phrase Helping Customers Deliver, and the Descartes logo are either registered trademarks or trademarks of Descartes and/or its affiliates. The names of actual companies and products mentioned herein may be the trademarks of their respective owners. The Descartes Systems Group Inc. 120 Randall Drive Waterloo, Ontario Canada, N2V 1C6 Phone: 519-746-8110 Internet: http://www.descartes.com Customer Support In North America: 1-877-786-9339 Outside North America: +800 -7866-3390 e-mail: [email protected] The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 2 U S E R S G U I D E Descartes SmartFleet Table of Contents Introduction ................................................................................................... 4 Document Conventions................................................................................................................. 4 Welcome to Descartes Telematics SmartFleet ............................................................................. 5 Audience ..................................................................................................................................... 5 Starting Your Day ........................................................................................... 6 Login (Tablet Device) ................................................................................................................... 6 Login (Smart Device) ................................................................................................................... 8 On the Road .................................................................................................. 14 Descartes SmartFleet Main Menu ................................................................................................ 14 Work Status ............................................................................................................................... 15 Automatic Status Changes ...................................................................................................... 18 Trailer and Shipping Document Assignment ............................................................................. 18 HOS (Hours of Service) .............................................................................................................. 23 HOS Status ............................................................................................................................ 23 HOS Chart ............................................................................................................................. 26 Reviewing and Certifying HOS Logs ......................................................................................... 28 Creating a New HOS Log ........................................................................................................ 31 Reviewing and Certifying Proposed HOS Logs .......................................................................... 36 Reporting Exceptions.............................................................................................................. 40 Viewing Violations .................................................................................................................. 44 Personal Conveyance ............................................................................................................. 45 Yard Moving .......................................................................................................................... 48 Warnings ................................................................................................................................... 49 Co-Drivers ................................................................................................................................. 51 Login ..................................................................................................................................... 51 Work Status ........................................................................................................................... 55 HOS ...................................................................................................................................... 56 Swap Drivers ......................................................................................................................... 56 Unidentified Driver ..................................................................................................................... 59 HOS Review............................................................................................................................... 62 Transfer of ELD Records ............................................................................................................. 67 ELD Diagnostic........................................................................................................................... 68 ELD Malfunction ......................................................................................................................... 70 Log-Out ..................................................................................................................................... 71 The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 3 U S E R S G U I D E Descartes SmartFleet Introduction Descartes Telematics is an Federal Motor Carrier Safety Administration (FMCSA) ELD Compliant solution for Hours of Service (HOS) and automatic recording of ELD Diagnostics and Malfunctions. Document Conventions This document uses the following conventions: Names of windows, frames, dialogs, menus, list boxes, and lists begin with uppercase and are bolded. (Tools menu, Save button) Key combinations that you press appear in mixed case. If the keys are joined by a plus sign (+), press and hold the first key simultaneously with the remaining keys (for example, CTRL+ALT+DEL). Text that you type appears in Courier New font. (Enter USERID in the login field.) Cross-references to other documents, or to sections within the current document, appear in underlined italics. (See Saving a File for details.) Italics are used for emphasis throughout this document. Note Information important to a particular task or function is introduced with the note format and icon. Tip Information that may make completing a task easier, but isnt essential to the task, is introduced with the tip format and icon. Warning This warning format indicates information that you need to pay particular attention to. Ignoring information presented as a warning could lead to damage and unexpected results. Disregarding information presented as a warning may result in damage to your software or data. The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 4 U S E R S G U I D E Descartes SmartFleet Welcome to Descartes Telematics SmartFleet The Descartes Telematics SmartFleet application allows drivers to manage and comply HOS rules and exchange information between the driver's vehicle and the back-office system. This information includes the following: Vehicle GPS position HOS Logs with location and timestamp Vehicle performance information: Speed RPM Idling Arrival and departure to/from locations and vehicle stops Two-way messages Input form entries Additionally, Descartes SmartFleet provides the folllowing features: Communication to/from driver and carrier Engine monitoring Automated fuel tax reporting Navigation Input forms electronic forms; e.g. fuel form, pre- and post-trip, etc. Audience The intended audience for this document is drivers using Descartes SmartFleet for their HOS and trainers preparing training material for drivers. The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 5 U S E R S G U I D E Descartes SmartFleet Starting Your Day At the start of your day, turn on the ignition, which also boots up your device. The system takes up to one minute to boot, including the time to successfully establish the connection between the box (LMU/Go) and the screen. The system is ready for use when the User Interface displays. Login (Tablet Device) To login: 1 The SmartFleet Entry menu displays. 2 Tap the Login icon displays. 3 Enter your PIN number or reference (REF) number in the login field 4 If configured for ELD Operations the driver can also enter the Shipping Document on the SmartFleet Entry menu. The Login screen number on the Login screen 5 Tap the Login button The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: . . . DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 6 U S E R S G U I D E Descartes SmartFleet 6 Review your settings and tap OK to dismiss the dialog. The Work Status screen is displayed. 7 If there are unidentified driver logs associated with this vehicle, the driver is informed. Unidentified Driver Logs can be viewed and claimed by the driver by selecting the Unidentified Driver Logs icon on the Main Menu. See section Unidentified Driver for further details. Note If the tablet device does not establish connection to the Go device, or at any point is disconnected by the driver then the top line color (title bar) is Red to indicate to the driver that he is disconnected, and he must place the device back in the docking station or check the cables to reconnect. The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 7 U S E R S G U I D E Descartes SmartFleet Login (Smart Device) To login: 1 Select the Descartes SmartFleet icon on the Home screen. The SmartFleet Entry meu displays. 2 Tap the Login icon displays. 3 Enter your PIN number or reference (REF) number in the login field 4 If configured for ELD Operations the driver can also enter the Shipping Document on the SmartFleet Entry menu. The Login screen number on the Login screen 5 Tap the Login button The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: . . . DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 8 U S E R S G U I D E Descartes SmartFleet 6 Review your settings and tap OK to dismiss the dialog. The SmartFleet Main Menu is displayed. 7 Depending on your configuration your Smart device may automatically connect to the device in your vehicle, or it may need to be manually tethered. You will know if your Smart device has automatically connected to the device in your vehicle because when connection is established the top line will color green (i.e. SmartFleet title bar is colored green) and the details of the device in your truck will be displayed. If your Smart device has not automatically tethered to the vehicle (i.e. title bar remains Blue), then you must tether the Smart device to the device in your vehicle. 8 Tap the Tether icon on the SmartFleet Main Menu to connect your Smart Device to the appropriate vehicle. The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 9 U S E R S G U I D E Descartes SmartFleet 9 Tap Find to discover the available assets. 10 The available assets truck numbers are displayed on the left side. The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 10 U S E R S G U I D E Descartes SmartFleet 11 Select the truck that you will be driving. 12 If you want your Smart Device to remember the selected device in the truck and automatically connect to that device for all future connections, then select the Set permanent mode checkbox. With this option, drivers do not need to manually tether if they use the same truck. This setting is remembered until disabled manually The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 11 U S E R S G U I D E Descartes SmartFleet 13 Select Connect. 14 Your Smart Device will pair over Bluetooth to the device in the truck. You can see it is successfully paired, because the top line will color green and the details of the device in your truck will be displayed. If you have not paired to the correct vehicle, tap Disconnect and repeat the process. The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 12 U S E R S G U I D E Descartes SmartFleet 15 Select Back to return to the SmartFleet Main Menu. 16 Following successful tether to the vehicle, if there are unidentified driver logs associated with this vehicle, the driver is informed. Unidentified Driver Logs can be viewed and claimed by the driver by selecting the Unidentified Logs icon on the Main Menu. See section Unidentified Driver for further details. The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 13 U S E R S G U I D E Descartes SmartFleet On the Road Descartes SmartFleet Main Menu The icons displayed in the main SmartFleet menu are subject to your company's settings. The actual layout on your device may differ from the one provided below. The HOS, HOS Review, Work Status, Events and Co-Driver icons are always displayed. The Trip Orders, Input Forms, Messages and Navigation icons may also be displayed depending on your company's configuration. The options available from the main menu are summarized below: Icon Description View current duty status, switch to new duty status Allows an authorized safety official to review and receive (by email or Web Service) HOS reports Review and certify HOS logs Allows co-driver to login View Unidentified Driver Logs Read messages sent from the back-office, send messages to the back-office Collect information while progressing your route, signature, pictures, etc. View stops on route and confirm Stop completion. (POD) Invoke navigation to provide voice guided driving directions and maps. Allows the driver to connect his Smart Device to the vehicle (via Bluetooth) This option is available on the Descartes Telematics Smart Device only. The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 14 U S E R S G U I D E Descartes SmartFleet Work Status The Work Status screen displays available Work Status options. Drivers can select from different statuses listed on the screen. The following statuses are always available: Off Duty Sleeper Berth Driving On Duty Not Driving The following statuses may also be available if configured. Yard Moving Personal Conveyance Note The Personal Conveyance and Yard Moving statuses are always displayed, but will appear grayed out if they are not configured to be available. Once you log in, if you do not select a Duty Status within a configured time period, your Duty Status will be set to the Descartes FleetCenter default status configured for your company. This status is highlighted on the Work Status screen. The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 15 U S E R S G U I D E Descartes SmartFleet Based on your configuration, there may be multiple On Duty Not Driving statuses. In the example above, the driver has an additional On Duty Not Driving status configured: Pre Trip (ON DUTY) Post Trip (ON DUTY) The Work Status screen also displays key details about you and your company: Drivers can manually change their duty status, but only when the vehicle is stationary. To manually change duty status: 1 Navigate to the Work Status screen. The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 16 U S E R S G U I D E Descartes SmartFleet 2 Select the appropriate status from the list on the left pane. Note Drivers cannot manually change status to Driving". The status change notification appears briefly and the selected duty status is assigned. The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 17 U S E R S G U I D E Descartes SmartFleet Automatic Status Changes Status changes to or from Driving status are automatic. Descartes SmartFleet automatically sets the duty status to Driving when the vehicle exceeds a set speed threshold of greater than five miles per hour. When the duty status is set to Driving and the vehicle has not been in motion for five consecutive minutes, the driver is prompted to respond to a confirmation dialog to continue in Driving status or enter the proper duty status. If the driver does not respond to this dialog within 60 seconds, then his duty status is automatically set to On Duty. Trailer and Shipping Document Assignment Drivers can assign trailers and shipping documents from the Work Status screen. To assign a trailer: 1 Tap the Work Status icon on main menu. The Work Status screen opens. Tap the Assignments button. The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 18 U S E R S G U I D E Descartes SmartFleet 2 The Assignments/Trailer screen appears. 3 Enter the applicable trailer ID. The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 19 U S E R S G U I D E Descartes SmartFleet 4 Tap Confirm button. The trailer is assigned (viewed in HOS Status). If there is already a trailer ID assigned, but you want to change it manually, follow the same procedure as described above except on the Assignments/Trailer screen first tap the Checkout button. To assign a shipping doc: 1 Tap the Work Status icon on main menu. The Work Status screen opens. Tap the Assignments button. The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 20 U S E R S G U I D E Descartes SmartFleet The Assignments/Trailer screen appears. 2 Tap the Shipping document tab. The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 21 U S E R S G U I D E Descartes SmartFleet 3 Enter the applicable shipping document number. 4 Tap the Confirm button. The shipping doc is assigned (viewed in HOS Status). If there is already shipping doc number assigned, but you want to change it manually, follow the same procedure as described above except on the Assignments/Shipping screen first tap the Checkout button. The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 22 U S E R S G U I D E Descartes SmartFleet HOS (Hours of Service) The HOS option allows you to view the hours of service (HOS) for the current day and previous 7 days and certify your logs. Upon selection of the HOS option, the HOS Status screen is displayed. HOS Status The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 23 U S E R S G U I D E Descartes SmartFleet The HOS Status screen displays the following information: 1 The currently active HOS status 2 The Max Allowed Time as defined by the applied HOS rule. From left to right, the displayed values are defined as follows: 3 Maximum allowed daily driving time Maximum allowed daily on duty time Maximum allowed weekly on duty time Spent Daily Time. From left to right, the displayed values are defined as follows: Spent daily driving time Spent daily on duty time Spent weekly on duty time If you have less than one hour daily driving, daily on duty or weekly on duty time left, the time counters will be colored orange. The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 24 U S E R S G U I D E Descartes SmartFleet If you are in violation of on duty and/or driving time and/or weekly on duty time, time counters will be colored red. 4 The currently applied HOS rule The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 25 U S E R S G U I D E Descartes SmartFleet HOS Chart Tap the Chart button to display a graphical representation of HOS status changes with the total number of hours in each Duty Status: OFF Off Duty SB Sleeper Berth D Driving ON On Duty Not Driving Remarks and annotations are represented by black dots on the chart. The portions of the chart that are shaded in red represent violations of On Duty or Driving status. In the section below the chart, drivers can view additional information, including remarks/annotations, locations and timestamp. The remark/annotation currently displayed is represented by the black dot on the chart. Scroll through the remarks by tapping the left or right side of the screen. The portions of the chart that are shaded in blue represent the period of a 34-hour restart. The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 26 U S E R S G U I D E Descartes SmartFleet Tap the plus and minus icons to zoom in and out of the chart, respectively. Tap the carat (^) icon to display additional navigation options. The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 27 U S E R S G U I D E Descartes SmartFleet Reviewing and Certifying HOS Logs Drivers can review HOS logs in Descartes SmartFleet to certify and enter remarks. To review HOS logs, on the HOS Status screen, tap the Log button. The HOS Log screen appears, listing all available days. An HOS log summary is listed for each day. The number of Certified logs are listed against the total for each record. The records are color-coded to indicate the certification status of each day's logs: Green log field if all logs for the day are certified by driver Red log field if none or part of the log is certified White log field if there are no records for that day Viewing HOS Logs On the HOS Log screen, tap View to display all logs for a given day. The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 28 U S E R S G U I D E Descartes SmartFleet The HOS Log screen displays the following details for each log on the selected day: Status changes organized by time Location and timestamp of every status change Remarks and annotations, if available: Remarks entered by driver Annotations entered by the system: When driver reports exception When driver reports personal conveyance When vehicle crosses state border The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 29 U S E R S G U I D E Descartes SmartFleet Uncertified HOS logs are highlighted in white Certified HOS logs are highlighted in green Proposed (edited) logs are highlighted in yellow Original HOS logs are highlighted in gray HOS Logs recorded during a diagnostic are highlighted in orange HOS Logs recorded during a malfunction are highlighted in red Note Drivers should certify logs before logging out. See section Reviewing and Certifying HOS Logs. The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 30 U S E R S G U I D E Descartes SmartFleet Creating a New HOS Log To create a new HOS log: 1 Tap the Options button at the bottom of the HOS Status screen. The HOS Options screen appears. 2 Tap Add new HOS Log. The HOS Review screen appears. The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 31 U S E R S G U I D E Descartes SmartFleet 3 Current time, "Off Duty" status and Rule are automatically populated. Make any edits if necessary. The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 32 U S E R S G U I D E Descartes SmartFleet 4 The edit and its impact on the HOS log are identified as a Red line on the chart. 5 Tap the Save button to complete the new log. 6 You can view the logs on the HOS Log screen. Tap Log on the HOS Status screen. 7 The HOS Log screen is displayed. Tap on the HOS LOG to select the day for which you want to check the log. Then tap View The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 33 U S E R S G U I D E Descartes SmartFleet 8 Individual logs for that day are presented and can be edited, by selecting the Edit button. The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 34 U S E R S G U I D E Descartes SmartFleet Certifying Logs To certify logs for the entire day, tap the Certify All button on the initial HOS Log screen. Tap Agree on the confirmation dialog to continue. The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 35 U S E R S G U I D E Descartes SmartFleet Reviewing and Certifying Proposed HOS Logs In Descartes FleetCenter, when a supervisor proposes a new HOS log or edits an existing one in Descartes FleetCenter, the driver is notified in Descartes SmartFleet. 1 Tap OK to dismiss the notification and view the proposed logs. Tap the View button to display all logs for the selected day. 2 The HOS Log screen appears. Find the Proposed Log. The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 36 U S E R S G U I D E Descartes SmartFleet 3 Tap the Show button to review the log and make any necessary changes. The HOS Review screen appears. The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 37 U S E R S G U I D E Descartes SmartFleet 4 The impact of the Proposed Log on the HOS log is identified as a Red line on the chart. 5 Tap Save to save the edits or tap Refuse to refuse the log. When the log is saved, you can then certify the log. 6 To certify logs for the entire day, tap the Certify All button. The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 38 U S E R S G U I D E Descartes SmartFleet 7 8 Select Agree from the confirmation dialog. You can also postpone certification from this dialog by selecting Not ready. At the end of your day, if logs are not certified, you will receive a notification to certify all logs before logging out. The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 39 U S E R S G U I D E Descartes SmartFleet Reporting Exceptions Users can report exceptions such as Adverse Condition or a 16-hour Exception from within the HOS screen. 1 Tap the Options button at the bottom of the HOS Status screen. The HOS Options screen appears. 2 Tap Report Exception. The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 40 U S E R S G U I D E Descartes SmartFleet 3 Tap the applicable exception from the Report Exception screen and enter appropriate Remarks. 4 You are asked to confirm the selection. Please tap to Engage or tap Cancel if you have made a mistake in selection. If Adverse Condition is selected, the HOS Status screen displays the message Adverse Condition engaged. The HOS Chart screen displays the Adverse Condition in red text. The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 41 U S E R S G U I D E Descartes SmartFleet Note Users cannot enter a Remark associated with the Adverse Condition. If 16-hour exception is selected, the exception is displayed in both the HOS Status screen and the HOS Chart screen. The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 42 U S E R S G U I D E Descartes SmartFleet Note If the driver does not meet the conditions for the exception to be entered, the system displays a message to the driver indicating why the driver cannot add the exception. If the 16Hour exception was previously engaged but not used, the driver can disengage the 16Hour exception. To disengage the 16Hour exception, the driver should select Options->Report Exception-> 16Hour exception and then Disengage. The HOS Chart shows that the 16Hour exception is disengaged. The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 43 U S E R S G U I D E Descartes SmartFleet Viewing Violations To view HOS violations in the system: 1 Tap the HOS icon from the main menu. 2 Tap Options button at the bottom of HOS Status screen. HOS Options dialog appears. 3 Tap View Violations. A list of recorded HOS violations appears. HOS rules violations can also be viewed on the HOS Chart screen. The portions of the chart that are shaded in red represent violations of On Duty or Driving status. The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 44 U S E R S G U I D E Descartes SmartFleet Personal Conveyance If the Personal Conveyance status is configured, the Work Status screen displays the Personal Conveyance option. To identify Personal Conveyance use, select the Personal Conveyance option. The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 45 U S E R S G U I D E Descartes SmartFleet Users must enter a Remark associated with the Personal Conveyance Duty Status. When Personal Conveyance is activated, it is highlighted and all other Duty Statuses are disabled. Even when driving, the Personal Conveyance status remains engaged. The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 46 U S E R S G U I D E Descartes SmartFleet Descartes SmartFleet continues to record HOS while Personal Conveyance status is engaged and will identify Personal Conveyance in the HOS screen. Note that the Personal Conveyance is indicated as Off Duty with a dotted line. In addition, the driver location associated with the HOS is recorded but offset to about 10 miles from the actual location. If the engine goes through a Power Off cycle while Personal Use is activated, Descartes SmartFleet will ask the driver to confirm Personal use. The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 47 U S E R S G U I D E Descartes SmartFleet Yard Moving If the Yard Moving status is configured, the Work Status screen displays the Yard Moving option. To identify Yard Moving use, select the Yard Moving option. Users must enter a Remark associated with the Yard Moving Duty Status. The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 48 U S E R S G U I D E Descartes SmartFleet When Yard Moving is activated, it is highlighted and all other Duty Statuses are disabled. Even when driving, the Yard Moving status remains engaged. Descartes SmartFleet continues to record HOS while Yard Moving status is engaged and will identify Yard Moving in the HOS screen. Note that the Yard Moving is indicated as On Duty with a dotted line. The user should disengage Yard Moving when finished this activity. To disengage Yard Moving, select the Yard Moving disengage option. If the engine goes through a Power Off cycle while Yard Moving is activated, Descartes SmartFleet disengages Yard Moving. Warnings Warning messages will display to notify the driver of possible HOS rule violations such as: Daily driving time Daily on duty time Weekly on duty time 30-minute rest break The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 49 U S E R S G U I D E Descartes SmartFleet Once the driver enters the last hour of a certain available status, a warning will display. Rest Break warnings are described below. Rest Breaks After seven hours from going On Duty, if the driver is driving and has taken no breaks since going On Duty, the system will issue warnings (pop-up messages) to the driver. An audible alert is also emitted. These warnings are received 60, 30, and 10 minutes before the actual violation occurs. Note Warnings are not displayed if you are in On Duty status. The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 50 U S E R S G U I D E Descartes SmartFleet If you do not take a break or start driving without having taken a break in the previous eight hours, the system displays a violation alert. Power Warning The system warns the driver if the battery level on the tablet device is becoming low. The driver should place the device in the docking station to re-charge the device. If the driver does not, the system will safely shutdown when the battery level is critically low. Co-Drivers Login The co-driver must login before the vehicle is in motion. To add one or more codriver(s): The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 51 U S E R S G U I D E Descartes SmartFleet 1 Tap the Co-Drivers icon on the Descartes SmartFleet Main Menu Or, Tap the Co-Driver button on the Work Status screen The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: . DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 52 U S E R S G U I D E Descartes SmartFleet The Co-Drivers screen opens. If there are no Co-Drivers logged in then the CoDrivers screen is empty. 2 Tap Add. The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 53 U S E R S G U I D E Descartes SmartFleet 3 The co-driver can enter his or her PIN or reference number in the Login field and tap the Login button. Only co-drivers with a valid PIN or reference number can login; otherwise the following notification appears. Upon successful login, the Co-Drivers Status screen is displayed. The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 54 U S E R S G U I D E Descartes SmartFleet The solution will not allow a co-driver to login while vehicle is in motion. When the vehicle is in motion the screen is locked and does not permit user interaction. Work Status As a minimum, the following Work Status options are available to the co-driver: Off Duty Sleeper Berth On Duty Not Driving The co-driver may also have the following statuses if configured: Yard Moving Personal Conveyance The Driving status is not available to the co-driver at this point. The co-driver must swap with the Driver and become the Driver before Driving status is available. This is described in the Swap Drivers section. To use the Work Status screen: 1 The co-driver taps the applicable status. 2 The co-drivers Work Status screen opens listing co-driver(s) with the current Duty Status. 3 Additional co-drivers can be added by selecting the Add button and repeating the steps listed in the previous section. The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 55 U S E R S G U I D E Descartes SmartFleet HOS Co-drivers can review their HOS logs and make edits. 1 Select the HOS icon. 2 Select the applicable driver/co-driver name listed in Logged in Users (applies only if co-driver(s)are logged in). The selected drivers HOS Status screen appears. 3 The co-driver can view and certify logs as described in the Reviewing and Certifying Proposed HOS Logs section. If the vehicle is in motion, Descartes SmartFleet prevents the co-driver from viewing/editing/certifying his logs. Swap Drivers Drivers and co-drivers can switch role so that the Driver becomes the co-driver and vice versa. This swap is only permitted when the vehicle is not in motion. 1 To swap the driver tap on the co-drivers name in the Work Status menu The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 56 U S E R S G U I D E Descartes SmartFleet 2 Tap on the Driver Swap The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 57 U S E R S G U I D E Descartes SmartFleet 3 The co-driver now becomes the main driver and the previous main driver is now a co-driver After the swap, the Driving Duty Status will be available to the initial co-driver (now Driver) and no longer available to the initial Driver (now co-driver). The ELD does not allow co-drivers to switch driving roles when the vehicle is in motion. The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 58 U S E R S G U I D E Descartes SmartFleet Unidentified Driver Descartes SmartFleet detects the vehicle in motion. If the vehicle is in motion and a Driver has not logged in, Descartes SmartFleet informs the user of the following and an audible tone is emitted: The driver must dismiss the dialog and login in. If the Driver does not login, HOS Logs are recorded against an Unidentified Driver. Unidentified Driver Logs can be proposed to a driver by a back-office staff and the driver has the option to Accept those HOS Logs or Refuse them. The Proposed Logs are automatically annotated to inform that they are Proposed from Unidentified Driver. The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 59 U S E R S G U I D E Descartes SmartFleet If the HOS Logs are accepted, the driver will still need to review and certify his logs as described in the Reviewing and Certifying Proposed HOS Logs section. Additionally, Unidentified Driver Logs can be viewed and claimed by the driver by selecting the Unidentified Logs icon on the Main Menu. The Unidentified Logs view is presented. The Unidentified Driver records are grouped by day and sorted in descending order. The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 60 U S E R S G U I D E Descartes SmartFleet Selection of View presents the logs for that day and the driver can claim the individual records. The driver can Claim Record for each log that he wishes to be associated to himself. When finished the driver selects the Back button to return to the main menu. The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 61 U S E R S G U I D E Descartes SmartFleet If the HOS Logs are claimed, the driver will still need to review and certify his logs as described in the Reviewing and Certifying Proposed HOS Logs section. HOS Review The HOS Review option allows an authorized safety official to review HOS reports and receive HOS reports via email for the selected driver or an unidentified driver for the current 24-hour period and/or any of the previous seven consecutive days, irrespective of the vehicle operated by the driver and without entering the commercial motor vehicle; the display may be untethered from its mount and passed outside of the vehicle for a reasonable distance. Depending on tablet device and installation, the driver may also need to unplug the cable from the tablet device. During this process the driver will be asked to confirm that he really does wish to unplug the ELD from the engine. Following driver confirmation, the top line color in Descartes SmartFleet will be Red to indicate that the device is no longer connected to the vehicle. The display device should be handed to the Safety Official with the Cab Card that provides instructions on how the HOS reports can be viewed. The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 62 U S E R S G U I D E Descartes SmartFleet To use this functionality: 1 Select the HOS Review icon on the Main Menu. 2 Select the driver reference number or the Unidentified Driver option. The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 63 U S E R S G U I D E Descartes SmartFleet 3 Select the date for records that you wish to view. The current 24-hour period can be selected (Today) or one of the previous seven days. A header is displayed with the following information: Record Date Carrier DOT number Driver Name Driver License number License Issuing State Start and End Odometer Miles Today Start and End Engine Hours ELD Manufacturer Shipping Document Number Trailer Id Tractor VIN Carrier Name The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 64 U S E R S G U I D E Descartes SmartFleet Depending on the size of the devices screen, the Safety Official may need to swipe left to view all this information. Below the header, view the HOS Graph. The following is overlaid on the graph: Total hours - Total Hours in working day so far Off duty Total Hours logged with Off Duty status Sleeper Berth - Total Hours logged with Sleeper berth status Driving - Total Hours logged with Driving status On duty not driving - Total Hours logged with On Duty not driving status Miles Today Vehicle Miles Driven today The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 65 U S E R S G U I D E Descartes SmartFleet Swipe up to view the details of each HOS Record. The following is displayed for each record in drivers report: Vehicle Driver Time Location Odometer Engine Hours Event Type Status Origin Remark/Annotation The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 66 U S E R S G U I D E Descartes SmartFleet Depending on the size of the devices screen, the Safety Official may need to swipe left/swipe right to view all this information. Transfer of ELD Records The Safety Official can transfer the records via email or Web Service to the FMCSA. To transfer the records: 1 Select the Transfer RODS button. 2 The Safety Official is prompted to select the method of transfer and enter an optional comment: The comment entered will be included with transferred HOS Logs when they are transferred. The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 67 U S E R S G U I D E Descartes SmartFleet 3 The Safety Official is prompted to confirm the transfer: 4 If there is no internet connection then the following message is displayed: The data transfer request is stored in the system and will be sent when an internet connection is available. Note For the tablet device the Officer must hand the terminal to driver. Driver must place the terminal back in the docking station and wait for a successful internet connection. ELD Diagnostic Descartes SmartFleet continuously monitors data using a set of parameters defined by the FMCSA and alerts users of ELD Diagnostic events as they occur. An orange square icon is displayed in the notifications bar of the mobile device to indicate an ELD Diagnostic Event. The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 68 U S E R S G U I D E Descartes SmartFleet Swipe down from the notifications bar to view additional information regarding the Diagnostic Event. The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 69 U S E R S G U I D E Descartes SmartFleet Your back-office will also be alerted of this Diagnostic Event and will contact you to help resolve the issue. ELD Malfunction Descartes SmartFleet monitoring may detect an ELD malfunction. Users are informed when an ELD malfunction occurs. A red square icon is displayed in the notifications bar of the mobile device to indicate an ELD malfunction. Swipe down from the notifications bar to view additional information regarding the ELD malfunction. The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 70 U S E R S G U I D E Descartes SmartFleet Your back-office will also be alerted of this Malfunction event and will contact you to help resolve the issue. Log-Out At the end of your Duty Period you must log out of Descartes SmartFleet. To log out: 1 Tap the Logout button from the main Descartes SmartFleet menu. The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 71 U S E R S G U I D E Descartes SmartFleet 2 HOS Logs should be certified before you log out. If you attempt to log out with uncertified logs, the system will prompt you to certify your logs. This process is described in the Reviewing and Certifying Proposed HOS Logs section of this document. The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 72 U S E R S G U I D E Descartes SmartFleet 3 Once all logs have been certified, the Logout process continues and the system will prompt you to confirm your Duty Status. If you are going off duty then you should indicate Off Duty status. 4 If co-drivers are logged in, a notification will appear and the co-driver is guided through the log certification and log-out process. The Descartes Systems Group Inc. | Toll Free 800.419.8495 | Intl TSX: DSG | NASDAQ: DSGX | 120 Randall Drive, Waterloo, Ontario, N2V 1C6, Canada 519.746.8110 | [email protected] | www.descartes.com CONFIDENTIAL AND PROPRIETARY TO THE DESCARTES SYSTEMS GROUP INC. AND ITS AFFILIATES 73