User manual for "SmartDrive Compliance"

SMARTDRIVE
COMPLIANCE
MANUAL
Rev. 1.1

Smar tDrive Compliance Manual Table of Contents
Introduction

Hours of Service Compliance

Administrator

Hours of Service  Company Setup
Setup (Vehicle)
Setup (Trailer)

Setup (User/Driver)

		Exemptions
		Clearances

		HOS-Only Access

		DVIR-Only Access

		Messaging-Only Access
Driver Assignment

Hours of Service  Reports

Hours of Service  Duty Status Logs Report

		Editing Logs

		Compliance Graph
		Compliance Print

Hours of Service  Violations Report

Hours of Service  Availability Report

1

1

2

2
2
3
3
4
4
5
5
5
6
6
6
8

11
11
12
12

Driver

System Requirements

13

13

Android and iOS Setup

13

Log In

14

In-Vehicle Setup

At tach Vehicles and Trailers

		Shipments
Co-Drivers

SmartDrive Compliance Dashboard (UI)

SmartDrive Compliance  Hours of Service UI

		Status Tab

		
Motion Detected When Driving
(While Logged In)
		Graph Tab
		Logs Tab

		Logs Tab  Location Information
		Logs Tab  Manual Logs

		Logs Tab  Carrier suggested edits
		Logs Tab  Verif ying Logs
		Options Tab

		Options Tab  Exemptions
		Options Tab  Rulesets

		Options Tab  Compliance Report

		Diagnostic Events and Malfunctions
Logging Out

		Complete a DVIR
		Verif ying Logs

		Set ting a New Duty Status

SmartDrive Compliance Set tings

		Updating the App
		Reporting Bugs

14
15
20
20
21
21
23
25
26
27
28
29
30
31
32
32
32
33
35
36
36
37
38
38
38
38

Introduction

SmartDrive Compliance is available through the SmartDrive and Geotab

collaboration. SmartDrive Compliance is the SmartDrive ELD solution for
Android and iOS devices.

As part of the greater Cloud ELD solution, SmartDrive Compliance is used

together with SmartDrive SR4, or the Geotab GO8 or GO9 device, and the

Fleet Management Application, MyGeotab (1904 release or higher) smartdrive.

geotab.com, and serves as an Electronic Logging Device (ELD) to provide endto-end compliance with federal regulations.

SmartDrive Compliance has four main features:
 Hours of Service

 Driver Vehicle Inspection Reporting (DVIR)
 Messaging

 Sof tware Add-Ins

SmartDrive Compliance is available with SmartDrive Productivity and Compliance service plan for SmartDrive SR4. SmartDrive
Compliance is available with the Regulatory, Pro, and ProPlus rate plans for the Geotab GO hardware.
The content of this manual is divided into a section for drivers and a section for administrators.

Hours of Ser vice Compliance

SmartDrive Compliance is currently compliant with FMCSA  395.20 of 49 CFR Part 395 (ELDs).
As a motor carrier, before using SmartDrive Compliance, you must:
 Know your obligation as a motor carrier  FMCSA 395

 Make sure every driver has a copy of the Drivers SmartDrive Compliance App Manual, Drivers Guide to Data Transfer at
Roadside Inspection & the Drivers Guide to Data Diagnostics & Malfunction Events
 Make sure every new driver has reviewed the SmartDrive Compliance  HOS Driver Instruction Guide & SmartDrive
Compliance  DVIR

Note: The Drivers SmartDrive Compliance Manual, Drivers Guide to Data Transfer at Roadside Inspection & the Drivers Guide to
Data Diagnostics & Malfunction Events must be kept in the CMV at all times. It must made available during a roadside inspection

in accordance to FMCSA 49 CFR 395.22 (h). Additionally, verif y that the driver has a supply of blank records of duty status paper

logs suf ficient to record the drivers duty status and other related information for the duration of the current trip. Maintain a second
(backup) copy of the electronic hours-of-service files, by month, at a dif ferent physical location from where the original data is
stored  FMCSA 49 CFR  395.22(i).
SmartDrive Compliance:

 Works on a fixed 24-hour period starting at 12 AM
 S
 upports 3 co-drivers logged in on the
same device
 Supports all time zones

 Supports the following rulesets:
 FMCSA 7-day/8-day

 California intrastate
 Florida Intrastate
 Texas intrastate

 Canadian Duty 1 & 2 (currently in BETA)
Rev. 1.1

 Supports the following exemptions:
 Short Haul
 16-hour

 Adverse driving conditions
 Personal conveyance
 Yard move

 Wait at well (for oil-well-servicing drivers)
 Oil transport
 Salesperson

SmartDrive Compliance Operation Manual | 1

Geotab provides ELD support for SmartDrive. For questions on SmartDrive Compliance provided by Geotab, call (888) 428-8418.
 2020 SmartDrive Systems Inc. All Rights Reserved | w w w.smartdrive.net | Rev 1.1  3/2020 | denotes a trademark of SmartDrive Systems Inc., which may be registered in certain countries.

Note: All Record of Duty Status (RODS) fields can be edited in the Fleet Management Application. Edited RODS will be
permanently identified as having been edited.

Administrator

Hours of Ser vice Compliance

To be compliant with hours of service regulations, you must add your company information to the Fleet Management Application.
In the Fleet Management Application, go to Administration > System > System Set tings. Fill in the Company name and

Company address fields, then set the Maximum personal conveyance distance.

The personal conveyance distance determines the ma ximum distance that a driver can drive under the Personal Conveyance
exemption. Exceeding this distance will disable the exemption and place the driver in the Driving duty status.
Click Save to finalize your changes.
You will need to install a Telematics

Device in the vehicle that will be used

together with SmartDrive Compliance.
Once the device is installed, log in to

the Fleet Management Application and
select Vehicles from the main menu.

The Serial number associated with the

Telematics Device will be pre-populated
by the SmartDrive integration. You can
add a Description to help you identif y
the device (optional).

Click OK to add the device.

Once the device is in the device info screen, select it from the Vehicles page. On the page that follows, click the More Details but ton
and fill out the following information. Note: SmartDrive SmartRecorders cannot be added via the UI. They

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