User manual for "VisionTrack ELD"

Driver, Support
Personnel and
Back-Office Guide

apollo ELD iOS USA (Electronic Logging Device
Version
1
2
3
4
5

Date
01/05/2021
02/15/2021
7/30/2021
2/17/2022
3/17/2023

Author
David Seijo
David Seijo
Aurelio Espantoso
Aurelio Espantoso
Tiffany Bosse

Reviewer
Aurelio Espantoso
Liana Shatova
David Seijo
David Seijo
David Seijo

 assured Techmatics
8230 Coral Way Miami, FL 33155
Phone 305.971.677  Email support@assuredtechma

Table of Contents
Configuring the ELD before operation
Configuring the ELD with the right asset
Establishing ECM Connection
Reinstalling the ELD app

ELD Driver Operation
Driver Authentication
Selecting a vehicle profile (assets)
Engine Synchronization (ECM connection)
ELD Diagnostics
Driver Profile (Preferences)
ELD Main Operation Screen
Interactions
Changing Duty Status
Time Remaining
Recap
Possible Violations
Annotations & Remarks
Fuel Purchase Capture (IFTA report)
Co-Driver Operation (authentication & remarks)
Roadside Inspection Mode

ELD Exports
Printout or Display
Exporting the ELD output file

Certifying your records and Log Edits
Assumption of Unidentified Logs
Motor Carrier Suggestions
ELD general messages and notifications

ELD Diagnostics and Malfunctions (Resolution)
Driver Vehicle Inspection Reports (DVIR)

3
5
6
8
9
9
10
12
13
14
15
15
16
16
16

17
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18
18

19
19
19
20
24
25
27
30
32

Shipments (connecting to brokers, shippers, receivers &
carriers)
Index

35
37

Chapter

1

Configuring the ELD
before operation
Read this chapter before operating the ELD!
Confirm you have received all required components, make sure
your account was created and you have access to the ELD
online portal.
To save time in the future, we recommend you print a copy of this document and
keep it inside the cab. This document contains critical information to properly
operate your ELD and a list of malfunctions and how to resolve them. It is also
recommended to write down your ECM devices identifier (shown below) on a
separate location in case you lose this document.
ICON KEY



Important information



Take notes



Online support account



Appears on Logbook

this manual uses Icon Keys to direct your attention to specific
and important information. See the different icons on the left.
In some instances,

What you need before operating the ELD:

Your mobile device (where the ELD app is running) must a) have Bluetooth
enabled and b) be connected to the internet either with a cellular data plan or
connected to a hotspot.
Installing the ECM device:
Please plug the ECM device to the vehicles diagnostic port. In some cases, you
might need to use the ECM adapter to plug the device on J1939 port.
Locate the diagnostic port (see image below for possible locations depending on
vehicles make, model and year).


For the ELD to remain compliant, it must remain connected to the ECM device and read
engine data. Engine data is only available when the vehicles engine is turned on.

5

Configuring the ELD with the right asset

The ELD has to be linked to a carrier asset (vehicle). Please tap on the truck or
trailer image to pick from the asset list downloaded during login (see list below) or
to manually enter (if allowed) a new truck or trailer. Once you select a tractor or
trailer from the downloaded list the ELD will always use the VIN number, license
plate and registration state displayed on the list:

Important: Ente the vehicles dashboard odometer value (twice) in order for the
ELD to adjust discrepancies between dashboard and engine odometer.

6

Establishing ECM Connection

Before a driver can operate an ELD, the ELD must be synchronized to the
vehicles engine using what is known as an Engine Synchronization Module (ECM)
which is very common on GPS trackers.
Before scanning and connecting to an ECM device, make sure your ELD has
Bluetooth functionality enabled:



We highly recommend installing a label or decal on the vehicles dashboard
with the ID of the ECM device installed on the vehicle. Also, write down
this ECM ID.

To connect to the ECM device, tap on Scan Devices, wait for the device to show
up (make sure the correct ECM ID shows up)
 For the ECM device to work properly and the ELD to be able to connect to the device
and read engine data, the engine must be turned on. Keep this in mind when operating
the ELD. Duty status changes, as an example, require engine parameters when
generated. Make sure the engine is still running when making duty status changes.
Some ELD configurations lock an ELD to a specific ECM device, in
which case the Scan Devices screen is not shown and the ELD will
automatically run the diagnostic.
7

A diagnostic is performed to make sure the ELD is fully compliant and
ready for driver operation.

8

Reinstalling the ELD app

If you need to reinstall the ELD app (or install it on a different device), please
search the iOS app StoreStore for apolloELD and install the app. When you
open the ELD app for the first time, you need to approve the following
permissions:
Send Notifications

9

Use location

Use Bluetooth

10

You also need to give permission for the app to show over other apps:

Use The Network

You also need to synchronize the ELD with the portal at least once. Tap on
CONFIGURE:

Wait until the ELD is synchronized with the server and the following message is
received:

11

ELD Driver Operation
Driver Authentication

The ELD has three different accounts:
Driver: Unique, per-driver account used by drivers Hours of Service and ELD
regulations. This account records duty status changes (RODS) and allows the
export of drivers records for printout, display and agent output file generation.
Support: Account used by the carrier and ELD manufacturer to setup, configure,
update and troubleshoot the ELD. No duty status changes are recorded with this
account and no access to the driver's record of duty status changes is permitted
under the support account.
Non-authenticated: All operation of a commercial motor vehicle (CMV) is
recorded under this ac

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